Graduation Ceremonies FAQ


I am attending my graduation and I wish to purchase the regalia hood and hire the gown/trencher. How do I do this?

Log in to the Onestop payment system and select the 'Attending Graduation (Purchase Regalia) option to purchase your regalia. You will then need to select 'Add to Order' and select the options below:
  • Graduation fee: In person
  • Hire Regalia: Gown
  • Hire Regalia: Trencher and
  • Purchase: Bachelor Hood

IMPORTANT: Onestop is your own account (not a University system and not linked to your student account) - you must make an account to make payment - to check payment please check your Onestop account for receipt and payment details

Am I able to bring more than four guests?

A maximum of four tickets are issued to each graduand for their guests and these are issued on the day of your ceremony after you register. Due to the large number of graduands in each ceremony and the limited capacity of the auditorium, no extra tickets are available by request.

Please note: Children of any age will require their own seat/ticket, the number is based on the number of actual bodies entering the building.

What if I need to change my name or it is spelt incorrectly?

If you require a change of name and want this change reflected on your graduation documents, you need to submit a Change of Personal Details [PDF, 539.16 KB] form or go to Student Central to change your name. This must be completed no later than the deadline date advertised on the graduation deadlines webpage for the relevant graduation round.

If you have changed your name by the deadline please contact graduations@westernsydney.edu.au to ensure your testamur and Australian Higher Education Graduation Statement (AHEGS) reflect your new name.

It is possible to change the name that appears on your testamur and AHEGS after the deadline date, once these documents are printed. However, this incurs a fee of $250.

When you receive your letter inviting you to graduate you need to carefully check the spelling of your name and all details on the letter to ensure they are correct.

Am I allowed to take photographs or videos of the ceremony?

Family and friends are more than welcome to take photographs and/or videos of the ceremony, however you must remain seated at all times. No tripods are allowed.

Professional photographs are taken at the ceremony of each graduand as they cross the stage and shake hands with the Chancellor. This photo is available for purchase after the ceremony. In addition, professional photographs with family and friends can be taken in the onsite studios before and after the ceremony.

How do I indicate that I require wheelchair access during my ceremony?

When you apply to graduate online in MySR you have the opportunity to elect any special requirements you may need, such as:
  • Wheelchair access
  • Walking frame access
  • Assistance to cross the stage
  • Sign language interpreter
If the assistance you require is not listed, please contact graduations@westernsydney.edu.au by the advertised deadline.

What refreshment options are available during graduations?

The University has a number of services available for those attending graduations. We provide light refreshments on the day of graduation in the marquee opposite the auditorium for graduates and their guests.

There are a number of small food outlets open during the graduation round

Do I receive a transcript when I graduate?

No, you will receive an AHEGS which provides the same information as your transcript with additional details on the award you have graduated from. For more information please see the AHEGS webpage.