Deferred exams

News

  • Deferred exams are generally held two to three weeks after the main exams finish. You can check for upcoming dates for deferred exams and the release of the deferred exam timetable on the student dates page.
  • Deferred exams will be held at Parramatta campus (South) only, unless otherwise advised.
  • Parking at exams: parking on Parramatta campus (South) is limited. Please make sure you leave enough time before your exam to allow for parking and getting to your exam. Additional parking is available on Parramatta campus (North)


What is a deferred exam?

Sometimes serious misadventure, accident or extenuating circumstances may mean you cannot attend your final exam at the scheduled date and time. Depending on the circumstances, you may be eligible for a deferred exam, and be permitted to sit your final exam at a later scheduled time.

Deferred exams generally take place a few weeks after the final exams, and are held on Parramatta campus (South) only, unless otherwise advised.

Note: If you are approved for a deferred exam and you are in your final session, you will not be eligible to graduate at the forthcoming graduation ceremonies.

When should I apply for a deferred exam?

If you are unable to attend a final exam due to a serious illness, misadventure or other exceptional circumstance beyond your control you can apply for a deferred exam. A Deferred Exam Application must be lodged online no later than 5.00pm on the second working day after your scheduled exam.

Eligibility

Under the Western Sydney University Special Consideration Policy, permission to sit a deferred exam will only be granted in the event of exceptional and unavoidable circumstances where rescheduling the exam is demonstrated to be the only reasonable option. These circumstances include:

  • a certified medical condition
  • sporting or cultural commitments only where a student has been selected, through a formal documented process, to represent or participate in a state, national or international event
  • serious personal or emotional trauma
  • substantial change to routine employment arrangements or status beyond the student's control

Note: Access to a deferred exam is a privilege and not an automatic right. As a general rule, neither pressures of work or university studies, nor other avoidable events or commitments, are sufficient reasons for deferring an exam.

Deferred exams are not granted for:

  • pre-arranged holidays, including overseas travel
  • if you misread your exam timetable
  • for social and leisure events, including sporting and cultural commitments other than at state, national or international representative level
  • if you have entered the exam venue (in this case you may be eligible for Special Consideration)

Refer to the Western Sydney University Special Consideration policy for more information about your eligibility for a deferred exam

Applying for a deferred exam

How to complete the online application

  1. Log into Western Central and click the 'eForms' link on the left menu
  2. You will then enter a system called the 'eForms Centre'. Click the 'Find Forms' button, then select 'Special Consideration/Deferred Exam' from the list of online forms available
  3. The form will then open. Complete the form, including attaching supporting documents. You must have a 'soft copy' of your supporting documents (i.e. scanned copy) so you can upload them with your application
  4. Submit the form online. You will receive an email (to your student email account) acknowledging that your application has been successfully submitted
  5. You will also receive an email notification advising you of the outcome of your request

Note for Mac users
You will need the following programs to access eForms:

  • OS X v 10.4 x (PowerPC) or later
  • Flash Player 9 or later
  • Firefox 2.0.0.1 (or later) or Safari 3.0.0 (or later)

For a step-by-step guide to applying, watch the How to complete a Deferred Exam Application video (opens in a new window).

Supporting documents

All applications for deferred exams must be accompanied by supporting documentation to substantiate the circumstances that are impacting on your studies. Applications without supporting documentation may not be considered.

Examples of the type of supporting documentation are set out in the table below. Supporting documentation must be uploaded and attached with your application when applying for a deferred exam.

If you are sick, you must obtain a medical certificate on official letterhead or have a Western Sydney University medical certificate [PDF, 61.02 KB](opens in a new window) filled out by your practitioner and submit this with your application for a deferred exam. The medical certificate must:

  • be signed by a registered medical practitioner or registered nurse (including contact details and provider number)
  • state that you were unfit to sit exam on the relevant day

Please note: a medical certificate stating just "illness" or "medical condition" or "medical reason" may not be sufficient.

Reasons for deferred exams and examples of supporting documentation

Reason

Examples of Supporting Documentation

Accident, not involving medical injury

Police report, statutory declaration, other e.g. Tow truck receipt showing date and time

Sporting commitments

Letter on official letterhead from sporting body confirming selection at national/international level and setting out dates of sporting commitments, itinerary including flight and accommodation bookings

Death/bereavement

Death notice, funeral notice, and evidence of relationship. Where appropriate, confirmation of relationship (e.g. statutory declaration, birth certificate)

Serious illness of a family member or close relative

Statement from medical practitioner confirming medical status of patient, relationship to student, and relevant dates.

Medical grounds

Medical certificate from a registered medical practitioner or other appropriately qualified professional, such as a psychiatrist, physiotherapist, registered psychologist, social worker or counsellor. You must obtain a medical certificate on an official letterhead or have a Western Sydney University medical certificate [PDF, 61.02 KB](opens in a new window).

Significant personal problems

Statement from counsellor/psychiatrist/psychologist detailing impact on patient's ability to attend the exam on specified date; protection orders.

Significant family/social commitment/religious or cultural reasons

Wedding invitation, evidence of relationship/part of bridal part (e.g. statutory declaration), letter from organisation on letterhead from cultural leader (e.g. Seventh-day Adventists)

Unavoidable work commitments

Letter on official letterhead from employer confirming unavoidable work commitments and relevant dates of commitment; itinerary including flight and accommodation bookings

Other

Statutory declaration, or other appropriate evidence

How to submit your supporting documentation

You must have an electronic copy of your supporting documents to your application and submit them as part of the online process. Hard copy documents will not be accepted. You must submit all of your supporting documentation at the same time when you submit your application. Scanning services are available at libraries for a small fee.

For auditing purposes you must keep either the original or certified copy of all supporting documentation you attach for at least one year. The University conducts audits to validate the information students provide in their applications. You may be contacted anytime within one year of submitting your application and required to produce either the original or a certified copy of all supporting documentation.

When and where the deferred exams are held

You must be available to sit the deferred exam at the scheduled date and time. There are no provisions to sit deferred exams earlier than scheduled, or for further deferral of a deferred exam.

Deferred exams are held on Parramatta campus (South) only unless otherwise advised.

If your application for a deferred exam is successful, we will send an email to your student email account. You will also receive notification of the scheduled date and time of your deferred exam when the deferred exam timetable is released.

What happens if I can't attend a deferred exam?

If you have approval to sit a deferred exam but are unable to attend on the day due to illness or misadventure, you may apply for Special Consideration using the Special Consideration and Deferred Exam eForm.

You must lodge the eForm along with supporting documentation no later than 5.00pm on the second working day after your scheduled deferred exam.

Need help?

Read the Guide to applying for Special Consideration & Deferred Exam [DOC, 2732 KB] (opens in a new window).

If you need further help completing your application, Student Central can help. You can email studentcentral@westernsydney.edu.au, call the Student Central Infoline on 1300 668 370 or drop in to a Student Central on campus.