Stage 2 - Having your degree conferred
Conferral is the legal process by which Western Sydney University awards your degree.
Once your degree is conferred, you’re officially a graduate of Western Sydney University!
It's important to note that conferral is not your graduation ceremony date and you do not need to attend the University on your conferral date.
Important conferral dates
Western Sydney University conducts multiple rounds each year.
As you approach your final period of study, it is essential to be aware of these conferral rounds and the associated timelines.
To be considered for the next conferral round, ensure your student record is accurate and complete by the relevant cut-off dates. Unfortunately, extensions cannot be granted.
Timeline for October 2025 conferral
Task | Timeline for October 2025 conferral |
Your student record needs to be ready for assessment for program completion (no extensions to deadlines) | Student record needs to be ready for assessment by end of day Friday, 19 September 2025. |
HDR students | Please contact GRS who will provide you dates you are to have all your student record details finalised. You can contact the GRS team by submitting a WesternNow ticket: Contact GRS Team |
You as the student need to review your emails and student account relating to outstanding fees, administration holds, library fees (will only be sent via email from the library) | Any hold needs to be removed by end of day Friday, 19 September 2025 (this is removed from your record) or you will be moved to a future conferral round |
Double Degree/Integrated/Early Exit from main program Early exit applications (for integrated programs, double degrees or if you are taking an early exit from your full program). | This needs to be submitted by end of day Friday, 19 September 2025. If not submitted on time you will not be assessed for the conferral round. |
Email to students who have a "completed" status on their student record These emails will be sent in batches, others may receive before you. Even if your friend has received it and you have not, only reach out after this advertised date. | You have completed your program. Get ready to confer! email will be sent by end of day, week ending Friday, 26 September 2025. |
Final opportunity to correct details for conferral | Students to respond to the You have completed your program. Get ready to confer! email with any errors by end of day Friday, 3 October 2025. If no response to email, conferral will be as per information in your student record and no changes after this date are permitted. If you are an honours student, we may not have this information at this time but will update you once level received by school and will be added to your record (please feel free to reach out to your school to ensure they are processing). |
Name changes need to be submitted to Student Hub by end of day Monday, 29 September 2025 and processed by Friday, 3 October 2025. Regardless how small the change may be, you must complete the Change of Personal Details process; the Student Completions Team are unable to make changes to your name. | |
Conferral Date | End of day Wednesday, 22 October 2025 |
Email to students to advise they are now conferred | End of day week ending Friday, 24 October 2025 These emails will be sent in batches, others may receive before you. Even if your friend has received it and you have not, only reach out after this advertised date. |
eTestamurs, eTranscript and eAHEGS will be progressively emailed to your nominated email address via MyeQuals for those who have ordered through the Conferral Documents (2025 onwards) link. | Week ending Friday, 7 November 2025 These will be sent in batches, others may receive before you. Even if your friend has received it and you have not, only reach out after this advertised date if you have not received tracking details but have ordered. |
Posting of conferral documents (to those who have ordered through the Conferral Documents (2025 onwards) link). How to order will be provided in our email communication. | Week ending Friday, 21 November 2025 These will be sent in batches, others may receive before you. Even if your friend has received it and you have not, only reach out after this advertised date. |
Ceremony | Ceremony in June 2026 - TBC For information on the next Graduation Ceremony round, including dates, regalia hire, registration fees, and guest tickets, please visit our Graduation Ceremonies webpage. If you require further assistance, please submit a Graduation Support & Advice ticket via WesternNow for a prompt response. The Student Completions team no longer manage the event and will not be able to respond to ceremony questions, you must use the above link. |
Timeline for January 2026 conferral - TBC
Timeline for February 2026 conferral - TBC
Complete the Conferral Eligibility Checklist
Follow these steps to confirm your eligibility for conferral and address any outstanding issues. Your Student Completion Verification dashboard is your one-stop place to check these details:
- Log into MySR
- Open the Banner menu (three horizontal bars) in the top left corner.
- Navigate to Banner > Student > Graduation > Check Completion Status.
Step 1: Program Completion
Ensure you have met all academic requirements of your program.
You can log into MySR to see whether your program has been completed:
- Open the Banner menu (three horizontal bars) in the top left corner.
- Navigate to Banner > Student > Graduation > Check Completion Status.
- Review your graduation status. If it reads Program requirements met, pending conferral assessment, this means you have completed your program, but final checks such as holds or outstanding fees are still in progress.
Learn more about Program Completion.
Step 2: Finalise holds and outstanding fees
What to check? Check your Student Completion Verification dashboard, Charges and Payments section in MySR and emails for any holds or outstanding fees.
Action required: All holds and debts must be cleared before you can be completed and conferred. Continue monitoring your account to avoid late fees or new administrative holds. More information on Holds.
Step 3: Verify your grades are correct and you have no outstanding results
What to check? Please verify that your grades on record are accurate, as they will appear on your official university documents.
Action required: If you are applying or waiting for a Review of Grade, Change of Grade, Supplementary exam or results you must advise us at studentcompletions@westernsydney.edu.au so we can move you to a future conferral round. It is your responsibility to withdraw from conferral if you are waiting for an outcome.
Important (Review of Grade)
- If you apply for a Review/Change of Grade you will be uncompleted and moved to a future conferral round.
- You must apply for the Review of Grade through the online form. If you are going through the school directly you must email studentcompletions@westernsydney.edu.au to advise you are submitting a Review of Grade so we can put a hold on your record. If you do not and the review is upheld, if your record has been completed we are unable the change the details. You must also inform us when the grade has been updated to have the hold removed.
Step 4: Check award and program details (Majors, Minors, Concentrations, Honours Class)
What to check? Your award details will be printed on your official university documents, including your Testamur and Australian Higher Education Graduation Statement (AHEGS).
- Verify Award Information: Check that your award details are shown correctly in MySR (Majors, Minors, Concentrations, Teaching Areas, Curriculum Areas etc.).
- Honours Level Update: If you are waiting for an honours level, this will be updated once we receive it from your school. If no level is provided and you receive our final communication "Check your details for Conferral" email Student Completions to report it is still missing - just to ensure your document details will be correct.
- Distinction or University Medal Eligibility: If you believe you qualify for Distinction or the University Medal, check that this has been added to your record. If you are unsure whether you are eligible to graduate with Honours, Distinction or a University Medal, refer to the Graduation Policy / Document / Policy DDS
If you have any questions, seek assistance from your school or contact Student Completions
Step 5: Ensure your personal details are correct
Check your personal details to make sure they are accurate. This will help ensure that your conferral documents are in your correct name and you can receive important updates about your conferral and graduation ceremony.
What to check? There are two main checks you should do in MySR:
- Make sure your legal name matches your official identification document (e.g. Birth Certificate or Passport). Check your legal name via your My Student Records (MySR) > Check Completion Status > Verify Award Details.
- Check your personal contact details (email and mobile number) are correct via My Student Records (MySR) > My Personal Details.
Action required:
If your legal name is incorrect, you will need to submit a Change of Personal Details form. Find out more information on the Change of Personal Details webpage.
If you do need to change your name, it is important that you advise us by emailing studentcompletions@westernsydney.edu.au . You should also let us know once the change has been made.
If your degree is conferred with the incorrect legal name, you may need to pay for a replacement testamur.
Update your email and mobile number via My Student Records (MySR).
Step 6: Order your official graduation documents
Conferral documents are no longer handed out at graduation ceremonies and will instead be emailed and mailed to your nominated address at time of ordering.
Students need to order their conferral documents, choosing if they conferred before or after 2025. Visit the Conferral and Academic Documents webpage for information on ordering your documents and delivery details.
Mobile options:
