How to: apply for Advanced Standing


Before you start

Before you submit you application for Advanced Standing, make sure you're using the right form.

We have two types of credit for previous study:

  • Pathways credit – if you have completed a Diploma or Advanced Diploma that is listed as an approved Tertiary Education Pathway, you may be eligible to claim Pathways credit. Find out if you're in a Tertiary Education Pathway and claim your Pathways credit online
  • Advanced Standing – if you have completed any previous study (Diploma, Advanced Diploma or Degree level) which is not a recognised pathway as above

If you are eligible for Pathways credit, you can't use the Advanced Standing eForm, you will need to use the How to: apply for Pathways credit guide.

Submit your Advanced Standing application

All Advanced Standing applications are completed online through our eForms system. You need to complete all the sections outlined below before submitting the form.

Find the form

Advanced Standing applications can now be completed online via the eForm Portal.(opens in a new window)

Checklist

The first part of the Advanced Standing form is a checklist that you need to answer in order to proceed.

If you answer 'yes' to some of the questions, more questions may appear that you also need to answer. This is to make sure you are aware of all the information and documentation you need to complete the form successfully.

1 - Personal details

The personal details section of the form will be pre-populated with information from your student record.

You need to select your Course code from the drop down box. This will populate the rest of your information.

If the 'Preferred daytime contact number' field is blank, you need to fill this in before you can proceed.

2 - Additional information

The form then asks you three additional questions about your application. These questions help us prioritise urgent applications.

Note: Only check the three boxes if they are relevant to you. If not, just click on the 'Next Page' button at the bottom of the page.

3 - Basis of claim for Advanced Standing – option one: previous study

The form will then ask you on what basis you are claiming Advanced Standing – there are two options.

If your claim is based on previous formal study, select 'Yes' at this question.

Note: If you select 'No' the form will take you on to section four, which has the other two options.

Enter details of previous study
You can search for an institution by typing the name or part of the name into the 'Institution of prior study' field and clicking 'Get Institution'

A list of institutions matching your search will appear in a pop-up window. Select the correct institution and click 'Select' at the bottom of the box.

Type of course
Once you have selected your institution, you need to select the type of course you studied.
Then provide the following information (in the relevant fields):

  • The last year you were enrolled at the institution
  • Did you complete this course

Note: You can add up to three institutions by using the 'Add Institution' button.
If you make a mistake, you can remove an institution by clicking the 'Remove Institution' button, which is on the right hand side of the screen.

When you're finished, click 'Next Page'.

4 – Basis of claim for Advanced Standing – option two: work experience

If you are claiming on the basis of work or other experience (e.g. professional qualifications such as certified practising accountant, enrolled nurse etc.) then you must select 'Yes' here.

Work experience
Select 'Work Experience' in the left column and complete the other fields:

  • The years you were employed
  • Provide background information

Other Basis
If you are claiming on the basis of 'other' (e.g. professional qualifications), you need to select 'Yes' and then select 'Other Basis' in the left column.

You then need to provide details of what the 'other' basis is in the box supplied.

Note: You can add more than one work experience/other basis entry by clicking 'Add Entry' at the bottom of the page.
If you make a mistake, you can remove an entry by clicking the 'Remove Entry' button, which is on the right hand side of the screen.

When you have finished, click 'Next Page'

5 - Amount of credit sought

You will be asked if you know the units (subjects) you are seeking credit for. If you do, select 'Yes'.

If you don't know, select 'No' and the form will take you to the next question. The University will determine what units you are eligible for and advise you with the outcome of your application.

Selecting 'Yes'
If you select 'yes' to the question, you will need to enter the unit code or unit title and click the 'Code Lookup' button. A list of units matching your search will appear in a pop-up window. Select the unit you want to gain credit for and click 'Select' at the bottom of the box.

The unit you have chosen, including the number of credit points, will then appear on the form. You then need to:

  • Complete the 'Basis of claim' box with the relevant information
  • Select the correct option in the Institution/Other box to let us know what your basis of claim is

Note: If you want to add more units, use the 'Add Credit' button at the bottom to continue, and repeat the above steps.
If you make a mistake, you can remove a unit by clicking the 'Remove Credit' button, which is on the right hand side of the screen.

Electives
If you are seeking credit for one or more electives, you need to type in '9990' in the Unit Code box. A pop-up window with a number of values will appear. Please highlight the most appropriate value and press the 'Select' button at the bottom of the box.

The unspecified unit will now be included on your form. The amount of CP (credit points) awarded will be set to '0' as a default. The staff member assessing your form will change this to the correct amount.

When you're finished, click 'Next Page'.

6 - Supporting documentation needed

The next section of the form tells you what documentation you will need to submit to support your application. It also asks you to indicate whether you will be submitting the documentation electronically with the application, or sending hard copies to the University once you have submitted your form.

Note: You do not need to provide copies of your transcripts or unit outlines if your previous study was at Western Sydney University.

Select the relevant option and then click 'Next Page'.

7 - Declaration

The next section of the form is a declaration that you must agree to in order to continue and submit the form.

You must tick the 'I agree' box at the bottom of the page and then click 'Next Page'.

Submit or save form

This is the last section of the form. You need to read the privacy statement carefully and make sure you understand it.

Submit
If you are ready to submit the form, click 'Submit'.

  • If you chose to upload your documents now, this will take you to the 'Submission Attachments' page
  • If you chose to send your documents in later, this will take you to the 'Submission Complete' page (see below)

Saving incomplete forms
If you want to save your incomplete form, and complete it later, click the 'Save Form' button (located in the bottom left hand corner of the screen).

If you click the 'Save Form' button you will get a notification screen advising you that the form has been saved. This page also contains a link to your saved form.

Note: You can save your form at any time by clicking the 'Save Form' button, which is in the bottom left hand corner of every page.

Supply your supporting documents

Attaching forms to your application
You need to select the 'Attach a file' option and browse your computer to select a file. If you select the 'I will attach a file' option, you will be given a screen that allows you to browse your computer (or the internet) to attach a file. Please note that you can only attach the following file formats:

  • PDF
  • MS Word
  • MS Excel
  • JPEG

Any other files may not be able to be opened by the staff member assessing your application and could delay processing your application.

Use the 'Enter a description' field to describe the document, especially if the document name is not self-evident, and click 'Save'.

Repeat this process to upload all necessary documents.
Note: If you make a mistake, you can delete a document by clicking 'delete', which is to the right of uploaded documents.

Once you have completed attaching all of your files, click the 'Continue' button at the bottom of the page. This will automatically take you to the 'Submission Complete' page (see below).

Note: you also have the option to return to the form or cancel your submission.

Mail your documents to Enrolments
If you nominated that you were going to mail your documents to Enrolments, you will receive an email with a coversheet attached. This coversheet must be attached to your documents before you send them to the University.

Submission Complete page

Once you have submitted your documents or nominated to send in hard copies, you will be taken to the Submission Complete page, which has a tracking code. You will also receive an email with a copy of the form you submitted as a receipt.

Please make sure that you keep this tracking code (also called a submission ID number). You will need this number if you need to follow up or contact us about your application.

Log out

As a final step, don't forget to log out of eForms.

Just click 'Logout', which is located in the top right hand corner of the screen.