Expense Claim Process

Completing and Submitting an Expense Claim in TEMS

Staff and students are required to complete and submit an Expense Claim in TEMS to seek reimbursement of out of pocket expenses, and to acquit Corporate Credit Card expenses. TEMS Travel Expenses need to be completed no later than ten working days upon return.

For assistance with completing an Expense Claim in TEMs, please access the knowledge article titled 'Submitting an Expense Claim via TEMS' in the Procurement knowledge base.

Prior to completing an expense claim please ensure that you have updated your profile in TEMS.

TEMS Profile

For Assistance with completing your profile in TEMS, please access the Profile Set-up Guide (PDF, 221.74 KB) (opens in a new window).

Students in the first instance are required to contact the administration staff in their respective, School / Institute / Division who will set-up a profile for them by submitting a request via WesternNow (opens in a new window) and attaching the completed Profile and Delegate Arranger Request Form (XLSX, 48.51 KB) (opens in a new window).

SAP Concur App for Mobile Devices

To make submitting expense claims easier, download the SAP Concur App onto your mobile device, copy your receipt and upload to TEMS. The SAP Concur App will turn the receipt into an expense line item, and send directly to TEMS. It makes submitting receipts, creating expense claims and getting reimbursed quicker and easier by doing a lot of the work on your behalf.

For assistance installing the SAP Concur App on mobile devices, please access the SAP Concur App Guide (PDF, 177.52 KB) (opens in a new window).