Legal Documents
The University Records & Archives Management Policy includes the following requirements in relation to the management of legal documents:
(29) As soon as practicable after signing a legal document, the relevant organisational unit must send the document to RAMS (in accordance with RAMS procedures).
RAMS will:
- Upload and save the document to CM(TRIM), alternatively contain the document within a organisational unit folder
- Update access to the organisational unit
RAMS has developed a Legal Document Cover Sheet for legal documents, to facilitate their management. The form identifies key information in relation to the document such as:
- who will be entitled to view the image of the document in CM(TRIM)
- when it expires;
- the parties to the contract;
- name of business unit responsible for the contract
GIPA Contract Information Database
As a requirement of the Government Information (Public Access) Act 2009 (GIPA), the University must maintain and publish a register of contracts that have a value of $150K or more.
Any University business unit which enters into a contract or purchase valued at $150K or more is required to provide information about the transaction. For more information see Contract Reporting
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