If you are interested in finding out more information about the the following supplies, please contact RAMS at

What is available from RAMS?

If you would like to order any of the following items, please complete the Records Supplies Order Form (MS Word / PDF).

Archive Boxbox

There is one type of box supplied by RAMS for file storage. Any transfer of records to secondary storage must be in these boxes. They are chosen because they fit precisely into RAMS records storage shelving units. The boxes come from the Government Records Repository (GRR).

These boxes will hold the standard UWS files but are not suitable for lever arch folders. Where necessary lever arch folders should be replaced by University file-covers.

File Covers

The University has specially printed file covers with the University logo that identifies the records as belonging to the Western Sydney University. These files will take up to foolscap size papers without folding. All files that are created on TRIM should be placed in these folders.


Number/Year Labelsnumbers

These number labels allow the file number to be placed on the file cover in such a way that the number can be read when the files are on the shelf.


What might be useful?

The following are some items that you might find useful in setting up your records area. These items are not provided by RAMS but we can put you on to some suppliers.

Lateral File Dividers (Toast Racks)shelving

The "toast-racks" can be placed on standard shelving (900mmx400mm) to help keep the files upright. The toast-racks will generally not fit on standard bookcases which are not deep enough and usually not wide enough. See office shelving units below. The file numbers on the files stored in this way can be easily read to facilitate swift retrieval.


Office Shelving Unitsrams

Office shelving units are designed for the storage of files, are adjustable and can take the toast-racks which allow files to be stored on edge.



Lockable Shelving Unitslocked_cupboard

For added security lockable shelving units are available. These provide an added deterrent to records of a particularly sensitive or confidential nature.




Fire-Proof Filing Cabinets


If you have a need for a high level of protection for some of your records fire proof cabinets are available. These are quite costly. An alternative solution for records that require this level of protection is to scan the documents and use the image for day-to-day purposes. The originals can then be sent to RAMS for secure storage.