How to: Apply for a deferred exam

Should I apply for a deferred exam?

Before you submit you application for a deferred exam, make sure you're using the right form.

You should only apply for a deferred exam if you are unable to attend a final exam due to a serious illness, misadventure or other exceptional circumstance beyond your control, you can apply for a deferred exam.

A Deferred Exam Application must be lodged online no later than 5.00pm on the second working day after your scheduled exam.

Submit your deferred exam application

All deferred exam applications are completed online through our eForms system.

Find the form

Deferred exam applications can now be completed online via the eForm Portal.(opens in a new window)

Before you start

The first page you see will be a message designed to double check that you are using the correct form.

Note: if you need to apply for an assignment extension, do not complete the eForm. Instead, you will need to submit a Request for Extension form.

1 – Personal details

The personal details section of the form will be pre-populated with information from your student record.

You need to:

  • select your Course code from the drop down box (this will populate the rest of your information)
  • fill in your 'Preferred daytime contact number' (if it's not already showing
  • select an answer for the question 'Do you have an Academic Integration Plan approved by the Disability Unit?'

When you're finished, click 'Next'.

2 – Unit details

This is where you need to enter the unit for which you are applying to sit a deferred exam.

To select a unit, click the 'Unit look up' button.

A list of the units you are enrolled in will appear. Click 'Select unit' next to the unit you want to choose. The details of the unit you have selected will now appear in the form.

You can choose to add the lecturer's name if you want to.

When you're finished, click 'Next'.

3 – Checklist

You must complete the checklist, answering the questions exactly as shown here to apply for a deferred exam.

  • Are you applying to sit a DEFERRED exam? – YES
  • Did you enter the exam room? – NO
    Note: if you did enter the exam room, you are not eligible to sit a deferred exam
  • Have you already been granted a DEFERRED exam for this unit? – YES or NO
  • Your application will be assessed for a Deferred exam. Is this correct? – YES

If your answers are different to those shown above, your application will not be submitted for a deferred exam, and instead will be for Special Consideration.

When you're finished, click 'Next'.

4 – Exam details

This is where you need to enter the details of your scheduled exam (the one you cannot attend).

You need to:

  • Select the date by clicking the calendar icon in the 'Date' box
  • Enter a time in the 'Time' box (in this format – 09:00AM)
  • Select an answer for the question 'Is your exam a theory exam or a practical exam?'
  • Enter any other relevant exam information in the 'Other exam details' box (this is optional)

Note: If you need help with this section, click the question mark underneath the 'Other exam details' box and it will give you instructions.

When you're finished, click 'Next'.

6 – Reason for application

Here you need to give your reason for not being able to sit the scheduled exam.

You need to read the information in the box at the top of this section, which outlines the reasons that are not acceptable for a deferred exam application.

If your reason is acceptable, select the most correct reason from the list. You will also need to enter a supporting statement, which explains how this has affected your studies, in the box provided at the bottom of the page.

Note: If you select a 'medical condition or event', you will also need to supply a completed 'Section 5 – Medical Certificate' form (under 'Assessment' on the forms webpage).

When you're finished, click 'Next'.

7 – Suggested supporting documentation

This is where you manage your supporting documentation.

You will see a list of suggested documents that you could provide that would support your application.

Note: Some types of documents may be required – this will be indicated in the right column of the table at the top of the page.

You need to select how you are going to submit your supporting documents:

  • If you select 'I will upload my supporting documents with this application', you will be able to upload your documents after you have submitted your application
  • If you select 'I will not submit any documentation', a notice will appear warning you that without supporting documentation, your application may be unsuccessful

When you're finished, click 'Next'.

8 – Declaration (and submit form)

This is the last section of the form. You need to read the declaration and privacy statement carefully and make sure you understand it.

If you are ready to submit the form, click 'Submit'.

If you selected to upload your supporting documents with your application, you will be taken to the 'Submission Attachments' page (see below).

Otherwise, you will go directly to the 'Submission Complete' page (see below).

Saving incomplete forms
If you want to save your incomplete form, and complete it later, click the 'Save', which is located in the bottom left hand corner of the screen.

If you click the 'Save' button you will get a notification screen advising you that the form has been saved. This page also contains your tracking code (which you need to keep a record of) and a link to your saved form.

Note: You can save your form at any time by clicking the 'Save' button, which is in the bottom left hand corner of every page.

Submission Attachments page

This is where you upload your supporting documentation.

Simply click 'Add file' under the relevant heading/s and browse your computer to select a file.

Use the 'Enter a description' field to describe the document, especially if the document name is not self-evident, and click 'Save'.

Repeat this process to upload all necessary documents.

Note: If you make a mistake, you can delete a document by clicking 'delete', which is to the right of uploaded documents.

Once you have completed attaching all of your files, click the 'Continue' button at the bottom of the page. This will automatically take you to the 'Submission Complete' page (see below).

Note: you also have the option to return to the form or cancel your submission.

Submission Complete page

Once you have submitted your form, you will be taken to the Submission Complete page. This page shows your tracking code. Please make sure that you keep this tracking code (also called a submission ID number). You will need this number if you need to follow up or contact us about your application.

You can download a PDF copy of your form on this page. You will also receive an email with a copy of the form you submitted as a receipt.

Log out

As a final step, don't forget to log out of eForms.

Just click 'Logout', which is located in the top right hand corner of the screen.