Frequently Asked Questions

The Doctor of Philosophy (PhD) degree provides training and supervision to build your capacity to conduct independent research at a high level of originality and quality. As a PhD candidate, you will uncover new knowledge though the discovery of new facts, the formulation of theories or the innovative interpretation of known data and established ideas.

In the Doctor of Philosophy, you will undertake a supervised research project and develop a written thesis in your chosen discipline.

Visit the Doctor of Philosophy course page for more information.

The Doctor of Creative Arts (DCA) provides professional artists with recognition of both their practice and the contribution they make to professional and scholarly knowledge.

In the Doctor of Creative Arts, you are required to undertake the development of a body of original creative work within your chosen discipline. This must be supported by a written exegesis explaining the contextual and theoretical underpinning of the creative work.

Visit the Doctor of Creative Arts course page for more information.

The Doctor of Cultural Research (DCR) is designed to produce future professional leaders in a range of industry settings where culture is an important dimension of the typical issues and problems faced in that workplace or organisation.

In the Doctor of Cultural Research, you are required to produce an examinable portfolio of work that provides evidence of significant conceptual development and professional capacity relevant to the better understanding of significant problems in practice. You will also be expected to actively participate in seminars, conference presentations, workshops and other research training and development activities.

Visit the Doctor of Cultural Research  course page for more information.

The Doctor of Education (EdD) is a degree in practice-led research and research-led practice and aims to produce graduates capable of conducting independent research at the highest level of quality and originality.

Candidates are required to produce an examinable portfolio of work that will normally be text based, but will allow the inclusion of other communication mediums such as video or internet resources. You will also be expected to actively participate in seminars, conference presentations, workshops and other research training and development activities.

Visit the Doctor of Education  course page for more information.

To approve your application into a doctorate degree, Western Sydney University must be satisfied that you are able to commence independent study at an appropriate level.

The preferred pathway into a doctorate at Western Sydney University is through the Master of Research.

Approved qualifications for entry into a doctorate degree are the attainment of the following:

• Master of Research degree; or
• Master of Philosophy degree; or
• Bachelor (Honours Class 1) degree; or
• Bachelor (Honours Class 2) degree; or
• Qualifications from a university or other tertiary institution deemed to be equivalent to the requirements as set out above.

Approval of prior experience or qualifications for all higher research degrees is at the discretion of the School Dean or Institute Director.

Applications for doctorate degrees are made to the Graduate Research School via the Online Application Portal.(opens in a new window) Applications are accepted all year round and there is no cost to apply.

To apply for a doctorate degree, you will need to ensure that you meet the minimum entry requirements for admission at Western Sydney University. You will also need to contact a suitable supervisor(s) in your area of interest, prepare documentation to support your application and write a research proposal.

For more information, visit the how to apply for research degrees page.

Ideally, you should identify one or more potential supervisors before submitting an application. This will help to streamline the application process as your School or Institute must confirm that they are able to provide suitable supervision before you will be offered admission.

You can search for potential supervisors via the staff profiles(opens in a new window) or talk to the relevant School or Institute HDR Director.

Yes, scholarship releases and project scholarships are offered throughout the year.

Visit the scholarships page for more information about how to apply.

The minimum length of a doctoral candidature is 3 years full-time (or part-time equivalent).

It is possible to apply for early submission for examination. You should talk to your School or Institute HDR Director if you are interested in early submission.

Visit the Doctor of Philosophy course page for more information.

The maximum length of a doctoral candidature is 4 years full-time (or part-time equivalent).

Extensions are only considered in exceptional circumstances. It is the responsibility of you and your supervisory panel to ensure that you are able to submit for examination on time.

Visit the Doctor of Philosophy course page for more information.

The Master of Research is a research training degree that provides you with a pathway to PhD study and a research career.

In the first year, you will undertake an intensive research training coursework program and engage with peers and academics in an interdisciplinary environment. The first year will help you to build your skills as a researcher, master the art of knowledge translation and develop a strong research proposal.

In the second year, you will take on a research project under the supervision of a specialist in your field – culminating in the production of a 25,000 word research thesis.

Visit the Master of Research  course page or the frequently asked questions for more information.

The Master of Philosophy is a supervised program of original research and provides an opportunity to develop and enhance analytical and research skills through independent investigation in a specific field. The Master of Philosophy is completed within 1-2 years full-time candidature.

Visit the Master of Philosophy  course page for more information.

Your admission into a Higher Degree Research (HDR) program at Western Sydney University is subject to meeting minimum English language requirements.

The University must be satisfied that you have the skills and experience to commence independent study at a suitable level for entry into your program, including a good command of written and spoken English.

Visit the HDR English language requirements page for more information.

In most cases, it is preferable that you are available on campus to work closely with your supervisory panel and attend seminars and other events. If you are considering undertaking a research degree by distance, please contact the School or Institute HDR Director to find out if this will be feasible option for your proposed research project.

Visit the Doctor of Philosophy course page for more information.

There are strict conditions attached to Australian visas. You should refer to the Department of Home Affairs website(opens in a new window) for information about visas and contact them directly if you have a specific enquiry.

Western Sydney University is not authorised to provide you with personalised immigration advice. You have the option of using a registered migration agent(opens in a new window) if you need further assistance.

The Redfern Legal Centre may be able to offer assistance to international students living in NSW through the International Student Legal Service NSW.(opens in a new window)

You must maintain your enrolment to ensure you meet the conditions of your visa.(opens in a new window)

If you have been issued with a Confirmation of Enrolment (CoE) and then request to defer your commencement date, you will need to be issued with a new CoE with the updated commencement and end dates.

Click here to request an updated CoE.

Use the email subject line:

• [Your name] [Student ID] Request for a re-issued CoE

You cannot extend your existing student visa. You are required to apply for a new student visa from the Department of Home Affairs(opens in a new window) to extend your stay in Australia.

The Department of Home Affairs may consider waiving your visa application fee if you require a new student visa due to COVID-19. You must have held a student visa on or after 1 February 2020 and could not complete you course within the original visa validity because of COVID-19.

You should refer to the Department of Home Affairs COVID-19 website(opens in a new window) for further information about eligibility criteria.

You need to complete Form 1545(opens in a new window) and submit it with your request for a new Confirmation of Enrolment (CoE) to the Graduate Research School here.

You will need to include a short explanation as to why you believe you are eligible under the criteria.

If you receive an approved extension of candidature, and your current visa does not cover the period of the extension, you are required to apply for a new student visa for the additional period of study from the Department of Home Affairs.(opens in a new window) You cannot extend your existing student visa. A candidature extension does not automatically guarantee you will be awarded a new student visa.

You will also be required to extend your Overseas Student Health Cover (OSHC)(opens in a new window) policy.

You will be provided with a new Confirmation of Enrolment (CoE) if your extension request is approved.

If your student visa is going to expire, you need to apply for a new Certificate of Enrolment (CoE).
You will only be issued with a new CoE if you are currently enrolled in a HDR program.

If you are currently under examination, you will be registered into a special examination subject and provided with a ‘stay for thesis marking’ letter (see below).

It is important to be aware of your visa expiry date and plan ahead to extend your CoE before your visa expires.

You will need an approved extension of candidature if you need a CoE for any period after your maximum submission date. You must plan ahead and allow adequate time (at least 45 days) to apply for a candidature extension and a new CoE.

You will be registered into a special HDR examination subject.

If you submit your thesis while still in Australia, but your Visa will expire before your examination can be finalised, you will need to request ‘Stay for Thesis Marking’ letter and apply for a new student Visa.

The Stay for a Thesis letter only applies to if you submit before your eCoE expires. All candidates are given additional time on their student visas, meaning you may still have an active student visa but an expired eCoE.

To request a “Stay for Thesis Marking” letter please submit your enquiry here and ask for the letter to be issued.

Please ensure once you have received this letter that you apply for a new student Visa with the Department of Home Affairs.

We do realise this can be an anxious time and would recommend you visit the Home Affairs website for further information.

You may also contact the Redfern Legal Centre who offer free assistance to international students living in NSW through the International Student Legal Service NSW.

If you take a leave of absence (LoA), it may affect the conditions of your student visa. The University is required to notify the Department of Home Affairs when a LoA is approved for an international student.

You are only able to take leave of absence and maintain the validity of your student visa under very limited circumstances, such as for compassionate or compelling grounds that are beyond your control and which have an impact on your course progress or wellbeing.

If your wellbeing has been impacted by COVID-19 related issues beyond your control, you may be considered for a LoA on a case-by-case basis with supporting documentation.

You should refer to the Department of Home Affairs(opens in a new window) for further information or contact the Graduate Research School for advice.

If you change your study mode from full-time to part-time, it may affect the conditions of your student visa. The University is required to notify the Department of Home Affairs when a change in study mode is approved for an international student.

You are only able to change your mode of study to part-time and maintain the validity of your student visa under very limited circumstances, such as for compassionate or compelling grounds that are beyond your control and which have an impact on your course progress or wellbeing. You must complete your studies within your original visa study period.

You should refer to the Department of Home Affairs(opens in a new window) for further information or contact the Graduate Research School for advice.

Yes, the Graduate Research School hosts orientation sessions for new HDR candidates. Orientation is a great way to meet your fellow researchers and find out more about life as a research student.

Information about upcoming orientation sessions and invitations to attend will be sent directly to your student email account or you can visit our orientation page.

You are also encouraged to read the HDR Candidate Handbook ()(opens in a new window) which contains important information about your candidature.

You can view and manage your student record by visiting MyStudentRecords (MySR)(opens in a new window) and using your student ID and password to log in to the system.

Visit the MyStudentRecords  page for more information.

Your official student email address is your student identification number followed by @student.westernsydney.edu.au (for example 12345678@student.westernsydney.edu.au).

You can access your student email via Outlook.(opens in a new window)

Visit the student email  page for more information.

Once you are enrolled, you can collect your student identification (ID) card from any Student Central office. You will need your student ID card to access the library and use computer labs. You may also need it to access buildings and for other campus security matters.

Visit the student ID page for more information.

The Graduate Research School offers a range of on-campus workshops open to all higher degree research candidates. The workshops are targeted to meet your needs at the various stages of your candidature.

Yes, the 'Research Training' vUWS site is available to all research candidates and provides access to a range of online programs, tools and resources. The site features videos, articles, handouts, suggested readings and other information to help you develop your research writing and presentation skills and supports the on-campus workshops program.

You can access the site via vUWS(opens in a new window) using your student ID and password.

Yes, you need to complete the online modules 'Research Fundamentals' and 'Responsible Conduct of Research' within the first three months of your candidature.

You will receive an email from the Graduate Research School with information about completing these online modules. They are accessed through the 'Research Training' vUWS site.(opens in a new window)

Yes, you can access a Turnitin submission link set up specifically for research candidates via the 'Research Training' vUWS site.(opens in a new window) It is recommend that all candidates submit their thesis through Turnitin to check for plagiarism and missing references and that you discuss the results of the report with your supervisory panel.

For more information, refer to the Guide for Checking your Thesis with Turnitin (PDF, 149.64 KB).(opens in a new window)

You should automatically have access to the Research Training site if you are currently enrolled in a research degree. If you are having trouble accessing this site, please check the following before contacting the Graduate Research School:

• Are you logging in to vUWS using your student ID and password?
• Is there an encumbrance on your account due to outstanding fees (such as SSAF)?

If you need further advice about accessing the Research Training site, please submit your enquiry here.

Western Sydney University Schools and Institutes are required to provide HDR candidates with access to funding to support their research under the Research Higher Degree Candidature Essential Resources Policy.(opens in a new window) The funds are available to assist you in meeting the incidental costs of your research project.

HDR candidates in humanities, social sciences, business and law disciplines may claim up to $2,000 per candidate, per full-time year enrolled at Western Sydney University.

HDR candidates in consumable-intensive science disciplines may claim up to $7,000 per candidate, per full-time year enrolled at Western Sydney University.

You may apply for funds up to the limits described above, however, your request is subject to approval by your School or Institute. Your School or Institute may apply the funds on a pro rata basis as per the requirements of your candidature.

You can apply for Candidature Support Funds to cover a range of costs including:

• research skills development and training
• materials and consumables
• equipment
• software
• fieldwork
• transcription services
• participant reimbursement
• travel
• registration fees
• technical services
• exhibitions
• recording and filming
• thesis binding
• postage
• acquisition of data sets
• photocopying and office materials
• editing services
• occupational health and safety training.

You can submit an application for Candidature Support Funds at any time during your candidature.

You should discuss the requirements of your project with your supervisory panel early in your candidature to establish what resources you will need and if these can be covered by under your Candidature Support Funds. At the very latest, this should be completed prior to your Confirmation of Candidature.

You must maintain clear records when claiming Candidature Support Funds, including original receipts, invoices, travel approvals and other supporting documentation.

You must ensure that your Candidature Support Funds application is approved prior to entering into any agreements with external providers.

Applications for Candidature Support Funds are made directly to your School or Institute using the Candidature Support Funding Application form (PDF, 84.29 KB).(opens in a new window)

Your School or Institute may require other evidence or supporting documentation. Please contact your HDR Director for more information.

No. Candidature Support Funds are not a direct payment to you on the basis of your enrolment. You application and any supporting documentation will be carefully assessed by your School or Institute and funding will be distributed based on resource availability and the essential requirements of your candidature.

No. Purchases and acquisitions made using Candidature Support Funds remain the property of Western Sydney University and must be returned to your School or Institute at the completion of your study or at your withdrawal from your candidature.

No. Any changes to the direction of your work or the focus of your project will not automatically make you eligible for additional resources. You will need to apply to your School or Institute if your require additional funding.

The Ethics and Integrity Team can help you with all ethics matters relating to your research project. This includes human ethics, animal ethics, biosafety and radiation safety, academic integrity matters and ethics applications.

You can also view these videos about ethics:

• A Conversation About Research Ethics
• Advice for the Ethics Approval Process

The Human Research Ethics Application (HREA)(opens in a new window) is a concise online application system to facilitate the efficient and effect ethics review for research involving humans.

If you need assistance with completing the HREA, please contact the Ethics and Integrity Team.

Your research may require you to travel and carry out fieldwork and research overseas. This can be an exciting opportunity, however, it is important that you understand the risks involved and meet all the requirements before you can travel.

As a candidate, you are considered a Western Sydney University traveller if you are conducting work overseas that contributes towards your degree, irrespective of whether you are funded by Western Sydney University or otherwise.

International candidates must contact Western Sydney University International for advice about the validity of your visa if you plan to leave Australia for any period.

You make take up to 12 months field work overseas and continue to receive your scholarship. You must meet certain conditions in relation to supervision during the period and the work must be relevant to the completion of your degree.

If you are planning to travel overseas to conduct research, you must complete an Application to Vary Research Candidature/Scholarship eForm.(opens in a new window)

You must apply for permission to travel to your School or Institute HDR Director (or equivalent) at least three months before the proposed date of departure.

All overseas travel arrangements are processed via the Travel and Expense Management System (TEMS). Applications must be lodged via the system at least 21 days prior to departure.

Refer to the Travel Policy(opens in a new window) for further guidelines.

If you are undertaking overseas field research, you are subject to Western Sydney University's Occupational Health and Safety obligations. You must also consider any travel advice issued by the Department of Foreign Affairs and Trade (DFAT).(opens in a new window)

All travel approvals are considered on a case by case basis.

Travel to destinations where the DFAT travel advisory classification is "reconsider your need to travel" must be approved by the relevant Executive Dean or Deputy Vice-Chancellor.

If travel has been booked and the DFAT travel advisory classification escalates to "reconsider your need to travel", the Executive Dean or Deputy Vice-Chancellor must again approve travel before departure.

Western Sydney University will not approve travel where the DFAT travel advisory classification is "do not travel". In cases where the classification escalates to "do not travel" the travel approval is withdrawn.

If the DFAT travel advisory classification escalates after travel has commenced, the relevant School or Institute should make contact with the traveller and assist in their return if warranted. The Finance Officer should be notified for travel and insurance assistance.

Western Sydney University travellers approved to travel to destinations where a "reconsider your need to travel" classification has been issued must register with Smartraveller (DFAT)(opens in a new window)  prior to departure. Irrespective of travel warnings, all travellers are encouraged to register their overseas travel plans with DFAT prior to departure.

The Higher Degree Research Examination Handbook (PDF, 1680.62 KB)(opens in a new window) provides information about preparing your thesis for submission and the thesis examination process. The handbook explains the steps in the thesis examination process, including finalising your document, the expected timeline and who is responsible for various tasks.

The following video series also provides some helpful tips and advice for the final stages of your candidature.

​

You need to submit your thesis online to the Graduate Research School.

Step 1: Your Principal Supervisor must complete an Examiner Nomination eForm.(opens in a new window)

Step 2: You must complete a Thesis Submission eForm.(opens in a new window)

If your submission includes non-text components (such as a creative work), contact the Graduate Research School for advice.

No. You need to submit your thesis using the online eForm.

If your examiners request a hardcopy of your thesis, the Graduate Research School will contact you with further advice.

The thesis examination process is lengthy and it can take 4-6 months for you to receive an outcome. The Graduate Research School is not able to provide you with updates during the examination process and will contact you if we require further information.

A dual award research program is defined as a Doctoral or Research Masters program where HDR candidate is provided with an opportunity to conduct joint research project, access to research facilities at each institution, and an agreed examination process. Candidates are required to submit one thesis for examination at both participating institutions. On completion, each participating institution confer the degree and issue a testamur, each recognising that the program was delivered under dual award arrangement and name the partner university.

Joint research degree means a Doctoral or Research Masters degree awarded jointly by the participating institutions following a collaborative program of research and examination under the rules of one institution. Joint research degrees are conferred by the primary institution under its own authority for completed research that has been supported and supervised jointly with a partner institution(s). Examination procedures may be adjusted or combined by agreement to meet partner institutions’ requirements but must meet international standards for Doctoral and Research Masters awards. On successful completion of the examination a single award is made for a joint research degree conferred by the primary institution of enrolment. The testamur and the AHEGS will state that the award was made as a consequence of a joint research degree agreement and it will name the partner institution(s).

Benefits include access to resources and expertise from two reputed global institutions, international exposure, enhanced employability, and the opportunity to be part of a broader research community.

Dual award programs aim to provide a global research experience and enhance career prospects by earning dual degrees from prestigious institutions.

You gain the advantage of dual supervision, enhanced insights from global experts, and access to double the resources, facilities, and funding opportunities. Additionally, you get the enriching experience of immersing yourself in a new culture and country.

The duration of a Dual Award HDR program is generally the same as a standard HDR program, minimum three and maximum four years for a PhD and 2 years for MPhil/MRes, depending on the specific requirements of the participating institutions.

The candidate will have a Principal Supervisor and Co-Supervisor at Western Sydney University and a Principal Supervisor at the Partner Institutions. The supervisors guide the candidate's research and ensure academic standards are met.

An MOU (Memorandum of Understanding) is a formal agreement between two institutions outlining the terms and conditions of the Dual Award HDR program, including, but not limited to responsibilities of each participating institution, academic, funding, supervision, examination, governance and administrative processes.

To initiate a Dual Award MOU at WSU, the academic proposer needs to submit an Expression of Interest (EOI) form and an Intention Form detailing the proposed partnership. This form will be reviewed by Graduate research School.

Refer to Process to Establish Dual and Joint Awards.

The EOI form should include details about the partner institution, the proposed research areas, supervision arrangements, funding mechanisms, and any specific terms and conditions relevant to the partnership.

Institutional Framework Agreements will be made only where evidence is presented that demonstrates:

1. an existing research collaboration with participating institutions supported by a School or Research unit (this could be in the form of shared grants or ongoing projects, co-authorship of research publications, programmed visits etc); or
2. that joint enrolment will create a sustainable research relationship and contribute strategic or reputational value to the University; and
3. research training standards at participating institutions are at least equivalent to those at the University.

The EOI form is reviewed by Graduate Research School at WSU, and approved by Dean, Graduate Studies and Researcher Development at Graduate Research School and Office of Deputy Vice-Chancellor, Research, enterprise & International. Approval is required from these units before proceeding with the MOU.

Refer to Process to Establish Dual and Joint Awards.

For WSU HDR candidates, you can consult with your primary supervisor and email GRS (grs.internationalpartnerships@westernsydney.edu.au) to establish Dual Award Partnership MOU and to facilitate this arrangement. Please be advised that these arrangements may take up to 12 months to establish.

The steps include:

1. Submission of a completed EOI form.
2. Review and feedback from relevant academic and administrative units.
3. Drafting of the MOU by the OGC in collaboration with the partner institution.
4. Review and endorsement of the MOU by both institutions.
5. Signing of the MOU by authorized representatives from each institution.

Yes, it is important to adhere to specific deadlines to ensure smooth processing. For example, EOI forms should be submitted atleast 12 months in advance of the intended program start date of the proposed candidate, and all relevant documentation should be completed at 6 months before the expected commencement.

ESOS compliance can be ensured by accurately recording approved program names along with CRICOS Codes agreed to be delivered under the agreement, and updating student information, adhering to visa requirements such as enrolling into full-time study load, Overseas Student Health Cover (OSHC) covered for the whole duration while candidate is onshore at WSU, and providing appropriate support services for international candidates.

Tuition fees are typically agreed between the two institutions as per the MOU agreement. The specific arrangement, including any waivers or scholarships, should be clearly outlined in the MOU as well as in the Individual Candidature Agreement (ICA) for each candidate.

According to WSU policy, a Co-supervisor should be appointed at the time of enrolment to ensure continuity. If the Principal Supervisor leaves or is unavailable, the Co-supervisor can take over the primary supervisory role temporarily or permanently, as needed.

Click here to view all our partner institutions.