Legislative Requirements
Several pieces of legislation address records management issues. The most significant of these are as follows:
- State Records Act, 1998 (NSW)
- Privacy & Personal Information Protection Act, 1998 (NSW)
- Health Records & Information Privacy Act, 2002 (NSW)
- Government Information (Public Access) Act, 2009 (NSW)
Many compliance requirements under the State Records Act and other legislation have been incorporated into the University’s Content Manager (TRIM) system. By saving documents into the appropriate folders in Content Manager, staff automatically support compliance with these requirements.
The University’s Records and Archives Management Policy and the Privacy Management Plan they also outline key compliance obligations. All staff should familiarise themselves with this policy to understand their recordkeeping responsibilities.
In addition, some legislation, while not primarily focused on recordkeeping, includes specific recordkeeping requirements. Business units must be aware of any such legislation relevant to their functions and ensure they meet those obligations.
For example, the Education Services for Overseas Students Act 2000 (Cth) includes requirements for the creation and retention of certain student related records.