Progression rules

Western Sydney University regularly check students’ progress with their studies to help them stay on track.  With the introduction of the new student management system in October 2021, a new policy and new academic progress rules and stages will be in place.

The following information is a summary of the key progression requirements. Full information regarding progression requirements is available in the Progression policy.

Previously post graduate coursework  and embedded honours programs were not included in the progression check. They are now included in the progression check and will enrolled students will receive notification of this check through MySR.

You will now step through Progression stages at Western Sydney University.

Stage 1 – Early Intervention

At any point during the term a teacher can identify a student as requiring early intervention.

Teaching staff may initiate early intervention for students who:

  • did not submit or failed in the first assignment
  • did not attend tutorials/classes
  • did not access learning materials in the LMS (vUWS)

It is recommended that students reach out to either the Subject Coordinator or Teaching staff to work together to formulate a plan.

Progression Sanction: No Sanction will be listed on MySR. Western Sydney University will provide students with academic advice, information about the resources that are available to help, and will advise students about the consequences of continued unsatisfactory progression.

Stage 2 – At Risk / At Risk Improving

At Stage 2 of Progression you will fall under either ‘’At Risk’’ or ‘’At Risk Improving’’.

At Risk

At Risk students will be identified as not progressing satisfactorily in their studies. This is assessed at the end of term to ensure you meet the minimum GPA threshold.

Progression Sanction: No sanction. This serves as an alert/warning to seek assistance to improve performance.

You will be notified by the University via MySR and you are encouraged to discuss your future study plans with your Academic Program Advisor and or seek assistance with your studies from the Student Welfare Service.

At Risk Improving

Students have been identified as not progressing satisfactorily in their studies, however, their Grade Point Average (GPA) has improved since the previous progression check. This is assessed at the end of term with a minimum GPA threshold having improved from the last check where student was deemed "At Risk"

Progression Sanction: No sanction. This serves as an alert/warning to continue to improve performance.

You will be notified by the University via MySR and you are encouraged to discuss your future study plans with your Academic Program Advisor and or seek assistance with your studies from the Student Welfare Service.

Stage 3 – Conditional Enrolment

This is assessed at the end of term with a minimum GPA threshold and having already been identified as "At Risk" in the previous term.

Being identified for Conditional Enrolment will limit the number of subjects in which a student may register for a specified period.

Progression Sanction: Student is required to Show Cause as to why the number of subjects they can register in should not be restricted. At the end of the Show Cause period, registration in subjects will be restricted unless a Show Cause application is upheld.

If you have been placed on Conditional Enrolment but have an approved leave of absence, your Conditional Enrolment will commence once your leave of absence has finished. You should consult with your Academic Program Advisor prior to completing your re-enrolment for additional assistance with planning your study path.

You have the right of appeal against Conditional Enrolment.

The table below details the credit point sanctions per registered Term type.

Conditional Enrolment Credit Point sanctions

Term Type

Part Time Student

Full Time student

International Student

Semester (Autumn/Spring; 1H/2H)

10

30

30

Summer

10

10

10

Quarter

10

10

10

Term (College)

10

20

20

Trimester (WSU Online)

10

20

20

Session (SCC)

10

20

20

Year Long

30

60

60

Stage 4 – Exclusion

This is assessed at the end of term with a minimum GPA threshold and having already served a period of "Conditional enrolment". It could also be due to:

  • failing a subject three times
  • failing to complete the program in the specified maximum time
  • failing progression for the Professional Entry Medicine Program

After the opportunity to Show Cause, the student’s enrolment is cancelled. Students must apply for re-admission to the University or The College through the normal channels.

Progression Sanction: Student is required to Show Cause as to why the student's enrolment should not be cancelled. At the end of the Show Cause period, Enrolment will be cancelled for 12 months unless a Show Cause application is upheld.

This means your enrolment is cancelled for 12 months and you cannot continue in your program, transfer to another program, or undertake non-award study.  Access to Western Sydney University systems, including your student email account, will cease after 90 days from the date of your exclusion. You will not be granted Credit for Prior Learning (Advanced Standing  or academic credit) for subjects completed at another university or tertiary institution during the period of exclusion.

If you wish to undertake further study at this or any other university, you will need to apply for admission through the Universities Admissions Centre (UAC).

International students (except research students) can submit an application for admission and upload all supporting documents via the International Online Application System. International students should contact one of the campus based International student advisors.

You have the right of appeal against Exclusion.

Maximum length of Enrolment

Maximum length of Enrolment is the longest time within which a student must complete all curriculum components to qualify for their enrolled program.

Students are required to complete their program within a reasonable time. The maximum time to complete a program will be one and a half times the minimum time a part-time student enrolled in standard terms would need to complete the program. For example, the maximum time for a three-year bachelor degree will be nine years and the maximum time for a one-year program will be three years.

Progression Sanction: Student is required to Show Cause as to why the student's enrolment should not be cancelled. At the end of the Show Cause period, Enrolment is cancelled for two years unless the Show Cause application is upheld.

This means your enrolment is cancelled for two years and you cannot continue in your program, transfer to another program, or study as a non-award student while excluded from the university.

If you wish to undertake further study at this or any other university, you will need to apply for admission through the Universities Admissions Centre (UAC).

International students (except research students) can submit an application for admission and upload all supporting documents via the International Online Application System. International students should seek help and advice from International Student Support

You have the right of appeal against exclusion.

Professional Entry Medical Program

The Professional Entry Medical Program Progression rules are different depending on the year of study you are completing:

  • In Years 1 - 4 of the Professional Entry Medical Program, you must successfully complete the relevant subject for that year before you can progress to the next year
  • In Year 5 of the Professional Entry Medical Program, you must successfully complete the core subject in the first half year session before you can register in the core subject for the second half year

and

  • In Year 5 of the Professional Entry Medical Program, you must successfully complete the core subject in the second half year session before you can graduate

Progression Sanctions:

  • a. Failing to successfully complete a subject in each of years 1 – 4
    • Students who fail a subject in any one year will be clearly advised that they are At Risk of exclusion and will be required to repeat the failed subject in their next year of study
    • Students who fail the assessment at the end of the core subject in the first half year session of year 5 will be required to undertake a specified alternate subject
  • For Years 1 – 5
    • Students who fail the same subject after two attempts will be excluded from this program.

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