Email Template Shortcuts

If you use email templates often you can create shortcuts to open the template. Here are three variations with different approaches.

Add a new item to your Quick Steps

You can save a shortcut in the Quick Step group on the Home ribbon.
To do this you must create the template as you go. 

  • From the Home tab, in the Quick Steps section of the ribbon, choose Create New.
  • Type a name for the quick step.
  • Under Actions, in the Choose an Action box, click the small arrow to show the list.
  • Scroll down to the Respond section and choose New Message
  • In the TO box, type an email address if required.
  • Click the Show Options link.
  • Enter Subject.
  • Enter the template text. (or copy text from an existing template)
  • From the Shortcut Key drop-down box, select a predefined shortcut, if required.
  • Click Finish.

It will now appear in the Quick Step section.  Click the quick step item name to open the template.

Add a shortcut on the Outlook Ribbon

You can add a shortcut on the Home ribbon, to open the template folder (not directly to a template).  

  • From the File tab, choose Options
  • Select Customise Ribbon.  
  • In the right pane;
    • Click the New Group button and then the Rename button to name it.
    • Type the name and click OK.
  • In the left pane;
    • In the Choose commands from box, choose All commands .
    • Scroll down to Choose Form and select it.
    • Click Add.  
    • Click OK to save changes.   
  • This icon will open a Choose Forms window.
  • In the Look In box, choose User Templates in File System and select your template.

Use a Desktop Shortcut

You can create a shortcut on your desktop to open a Template; 

  • Locate your template folder;
     C:\Users\"User Name"\AppData\Roaming\Microsoft\Templates
  • Locate your template. (It ends with .oft)
  • Right click the template, choose Send To then Desktop (create shortcut)