It was hard to miss us at the Professional Staff Conference (PSC) last month and we're glad that over 100 visitors came by our table to get themselves ready for the change that is about to come in September 2020. The team showcased terminology, subject code and reporting changes affecting all academic and professional staff in 80's retro, how else?
Because the new SMS is like a heart and lung transplant for the university, we all need to get fit for the operation to come through successfully. To do this, we gave out information on how to get in touch with us to all 405 people who attended the conference and received the delegate satchels. Close to 250 people received our heart USBs containing exercises and information about subject code & terminology changes that they can all get familiar with now. It was also a good opportunity to invite all stakeholders to the Campus Roadshows that were held the week after the PSC.
If you have been one of over 100 participants (78% Professional and 22% Academic) who were available to be engaged with the project in the latest round of Roadshows you would have had the pleasure of listening to some of our valued team members answers to the many questions raised around Terminology & Subject code changes, reporting with Argos, as well as general points of interest. There were over 100 questions gathered and answered during the sessions. These answers are also available for you now at the Roadshow FAQs.
To thank you for your continued interest in the SMS Project, all attendees will go into a draw to win a Bluetooth Headset, courtesy of our partner Ellucian. The winner will be announced on the zoom session on August 14.
See you at the August Roadshows
We are looking forward to seeing as many attendees as possible, either in person at one of our three upcoming Campus visits OR at our scheduled ZOOM session.
The abbreviated names for schools & institutes - finalised
The abbreviated names and acronyms for schools and institutes has been endorsed by the Academic Structure Implementation Working Group. The SMS Project team were able to contribute to the discussion and provide feedback on the format of the abbreviated names as there are some restrictions on the number of characters that would fit in Banner. The input on this from the SMS Project team means that the abbreviations won’t need to change again when the SMS is implemented in September 2020.
We work better with your help - Planning & Performance Team
The SMS monthly newsletter continues to feature profiles of our key partners and stakeholders. These individuals and teams are key to the success of the project, ensuring that the Banner solution meets the needs of business units as well as providing an enhanced user experience for students and staff.
Leanne Yard and the Planning and Performance Team in Office of Quality and Performance have hosted a number of workshops and meetings to discuss key issues for the team. Initially exploring the reporting function of the Banner solution, further meetings have looked at precedence database and transfer equivalence, and pathways and The College.
The meetings have been an opportunity to articulate and clarify requirements of OQP, and for further actions on both the Planning and Performance team and the SMS Project representatives. Leanne said that it has been a good opportunity to understand the capability of Banner, and to see some of the wins that will come about, especially in the reporting area. “We are coming out of the meetings with a clearer understanding of how Banner works, and developing specifications of the data we need to be transferred into independent fields. Understanding potential changes to e-forms is also on our radar,” Leanne said. “The SMS Project team is also gaining valuable information about our requirements, and that’s helping with design decisions that will benefit all parts of the University”.
Rob McPaul-Browne who is leading the reporting design work in the SMS Project team says the collaboration with the Planning and Performance team is helping to build reports that meet the needs of all aspects of reporting across the University, using available data and providing consistency of output with agreed definitions. The aim is to bring data together in a way that is easy to use for staff accessing the reports, and to fulfil the University’s reporting requirements.
Leanne said she is looking forward to continuing to work with the SMS Project team through the design and testing phase.
If you would like the SMS Project to chat with your team to provide updates on the project, please email SMSProject@westernsydney.edu.au and we will be in touch to arrange a suitable date and time.
How will terminology changes affect you?
The Practice Adoption team have been working closely with the teams within Student Administration and Operations to gain a better understanding of the impacts the terminology changes will have when Banner goes live.
A Change Impact Assessment for the terminology changes was performed by the Practice Adoption Team and this showed that there will be a major impact to these teams. A major impact for the terminology changes is defined as “Work will be required to update materials, and materials are visible to external parties and must be updated prior to go live. New terminologies need to be adopted prior to go-live so they are used in all written and verbal interactions”.
Following on from the initial Impact Assessment, meetings are being held with representatives from each team within Student Administration and Operations to do a deep dive analysis on the work each team does, who they interact with, the documentation and web pages that will need to be updated with the new terminologies. This will then be used to develop the criteria for the next stage of Impact Assessment.