2019 Here are our key milestones during the first quarter:
Completed Argos implementation and training
Established and upgraded environments
Upgrade all environments to requested release levels Implemented additional end-to-end environment, TRNG, to match TEST Established BILD environment with clone from TRNG
Install DegreeWorks in CONV
Completed full round of data migration into CONV, TRNG and TEST
Reviewed the mechanics of how Banner Student Aid operationally works (Awarding, Disbursing, Cancelling, Revoking)
Completed Ethos Integration Proof of Concept
Initiated HDR design
Conducted key configuration components for Student Fees Configured UAC import into Banner
Reviewed and analyzed Recruit Gaps Configured templates using pre-delivered AIP components for enrolments
2018 The project officially commenced on 15 January and the program of work started in earnest.
The joint project team has focused on planning, discovery and baseline configuration
From a technical perspective, there has been significant progress to establish environments and install the solution components
The project has engaged consistently with stakeholders from across the key business areas across 2018 through over 50 technical and functional stakeholder workshops, Multiple campus ‘town hall’ information sessions, School-based briefing sessions
The Board of Trustees endorsed the recommendations of the tender to move to a new SMS - Banner from Ellucian. The provider was selected following an extensive contract review process. Contracts were signed by the Vice Chancellor Professor Barney Glover and the Ellucian Vice President Asia Pacific Mr Andrew Belger.
The core SMS team were mobilised to continue mapping and documenting processes and the recruitment of the extended team for 2018 commenced. Further, Building BA at Werrington South was transformed into a welcoming office and workshop space for staff from the University and Ellucian.
2016 was a year that followed through the recommendations from the SMS Benchmarking Review with the release of a formal tender for a new student management system following extensive review of Western’s requirements. To assist with the evaluation of this tender, which was completed in Q1 2017, a series of questions and scenarios were compiled to differentiate offerings of the SMS solutions in the marketplace. The core SMS team continued to work with the Student Experience Office and School professional staff to assist with mapping and documenting processes.
In February 2019, the SMS Project recommended a delay to the planned go-live date of September 2019. The reason for this delay was grounded in our commitment to ensuring a quality outcome for students and staff, ensuring Western has the capacity to adopt the new solution and ensuring our people have the capability necessary to leverage the new solution effectively. Since this decision, the project team has been working hard on the re-planning of the project and conducting detailed planning for go-live. The project team has not yet identified a specific go-live date, however current planning indicates a likely go-live in August or September 2020.