Human Ethics


Consultation

The Human Ethics Officers are available to researchers for consultation. Researchers should contact the human ethics officers if they require assistance with completing their ethics applications. To make a booking, email the human ethics team or phone 4736 0493 (Ext 2493).

COVID-19 Resources

Human Ethics Review Process

Purpose

Western Sydney University fosters responsible research, protecting the welfare, dignity and safety of research participants while maintaining the reputation of the University and its researchers, and minimising claims for negligence against individual researchers or the University.

Research involving humans includes, but is not restricted to, the use and/or collection of personal, collective or cultural data from participants or from their records, and may include their oral testimony or observed cultural activities and the testing of responses to conditions devised by researchers as set out in the National Statement on Ethical Conduct in Human Research (opens in a new window)

The University protects the welfare and rights of research participants by ensuring research projects undergo ethics review to establish that they meet the requirements of the National Statement on Ethical Conduct in Human Research (opens in a new window) and the Ethical guidelilnes for research with Aboriginal and Torres Strait Islander Peoples (opens in a new window) when relevant, and conform to any relevant legislative requirements as well as University policies.

For a step-by-step guide on how to commence human ethics review, please see How to Apply for Human Ethics Review below.

Ethics Review Process

The human ethics review process flowchart (JPG, 63.47 KB) (opens in a new window) summarises the steps involved in applying to the human ethics committee(s).

How to Apply

Most research involving human participants carried out by staff or students at Western Sydney University must undergo ethical review, and most researchers will submit their application to the Western Sydney University ethics committees.

Find out more on how to apply for human ethics review.

Resources

Forms

Human ethics – Participant Information Sheets and Consent forms

If you are choosing extended or unspecified consent you must provide participants with a copy of the Explanation of Extended and Unspecified Consent (DOC, 136.5 KB) (opens in a new window) document.

Complaints and Adverse Events

Researchers: If an adverse event occurs during your research you must stop gathering data, secure the existing data, and where appropriate, make the research site safe and advise us immediately.

Participants and researchers: If you have a complaint about the conduct of a research project approved by the University's Human Research Ethics Committee, please contact humanethics@westernsydney.edu.au

For more information on how complaints are reviewed by the University see Guidance on Complaints (PDF, 58.62 KB) (opens in a new window)

Committee and Submission Deadlines

Human Ethics Committee

The Western Sydney University Human Research Ethics Committee is an accredited HREC under the terms of the NHMRC. It follows the accreditation guidelines and reports annually to the NHMRC. Committees are comprised of mandatory members as per the NHMRC's required composition, and additional members with expertise relevant to Western Sydney University research.

The HREC Chair is Associate Professor Gabrielle Weidemann. Western Sydney academic staff are listed below:

RoleName
Chairperson / Executive member Gabrielle Weidemann
Deputy Chair / Executive member VACANT
Deputy Chair / Executive member Kristy Coxon
Deputy Chair/ Executive member Geir Henning Presterudstuen
Deputy Chair / Executive member VACANT
Relevant Research Experience Lucy Nicholas
Relevant Research Experience Dilupa Nakandala
Relevant Research Experience Andrew Page
Relevant Research Experience Athena Sheehan
Relevant Research Experience Dimitris Vardoulakis
Community Member Lawyer
Community Member Pastoral Carer
Community Member Layman
Community Member Laywoman

The committee is supported by a lawyer and members from the community including two lay people (one man and one woman), and a pastoral care professional.

All correspondence between researchers and committee members is to be directed through the Human Research Ethics Officers.

The full committee meets once a month, except in January, for the assessment of Moderate and High Risk applications, amendments and responses.

The HREC delegates the assessment of some amendments and responses to its Executive committee which meets approximately weekly.

The HREC delegates the review of projects rated Negligible or Low to the Low and Negligible Risk (LNR) committee which meets approximately weekly. Professor Michele Simons is the Chair of the LNR.

HREC Meeting Dates and Submission Deadlines

2021 meeting dates and submission deadlines
Meeting date Submission deadline
13 Dec 2021 25 Nov 2021
2022 meeting dates and submission deadlines
Meeting date Submission deadline
21 Feb 2022 3 Feb 2022
21 Mar 2022 3 Mar 2022
19 Apr 2022 31 Mar 2022
16 May 2022 28 Apr 2022
20 Jun 2022 2 Jun 2022
18 Jul 2022 30 Jun 2022
15 Aug 2022 28 Jul 2022
19 Sep 2022 1 Sep 2022
17 Oct 2022 29 Sep 2022
21 Nov 2022 3 Nov 2022
12 Dec 2022 1 Dec 2022
  • The HREC reviews new applications for projects with a risk rating of Moderate or High (greater than Low risk as per the definition in the National Statement and the decision of the WSU HREC)
  • The November and December HREC meeting and submission dates are subject to University advice regarding the close down period at the end of 2021. Changes may also be made in relation to University mandatory close periods. Therefore, dates above are indicative only. Please check these dates throughout the year.
  • The submission deadline for any meeting is close of business (5pm) on the specified date. Late applications may not be accepted.
  • Some Schools/Institutes have a pre-review process which involves a staff member in that unit reviewing applications before they are submitted to the ethics team. Researchers and students should check whether there is a similar process in their School or Institute before sending the application to the ethics team.
  • All applications undergo initial screening by the Human Ethics Officer and you may be required to make changes to the application form and attachments before submission to the HREC. Please factor that in to your submission time.

LNR Review Committee Meeting Dates and Submission Deadlines

2021 meeting dates and submission deadlines
Meeting date Submission deadline
7 Dec 2021 1 Dec 2021
14 Dec 2021 8 Dec 2021
2022 meeting dates and submission deadlines
Meeting date Submission deadline
1 Feb 2022 25 Jan 2022
8 Feb 2022 2 Feb 2022
15 Feb 2022 9 Feb 2022
22 Feb 2022 16 Feb 2022
1 Mar 2022 23 Feb 2022
8 Mar 2022 2 Mar 2022
15 Mar 2022 9 Mar 2022
22 Mar 2022 16 Mar 2022
29 Mar 2022 23 Mar 2022
5 Apr 2022 30 Mar 2022
12 Apr 2022 6 Apr 2022
19 Apr 2022 13 Apr 2022
26 Apr 2022 20 Apr 2022
3 May 2022 27 Apr 2022
10 May 2022 4 May 2022
17 May 2022 11 May 2022
24 May 2022 18 May 2022
31 May 2022 25 May 2022
7 Jun 2022 1 Jun 2022
14 Jun 2022 8 Jun 2022
21 Jun 2022 15 Jun 2022
28 Jun 2022 22 Jun 2022
5 Jul 2022 29 Jun 2022
12 Jul 2022 6 Jul 2022
19 Jul 2022 13 Jul 2022
26 Jul 2022 20 Jul 2022
2 Aug 2022 27 Jul 2022
9 Aug 2022 3 Aug 2022
16 Aug 2022 10 Aug 2022
23 Aug 2022 17 Aug 2022
30 Aug 2022 24 Aug 2022
6 Sep 2022 31 Aug 2022
13 Sep 2022 7 Sep 2022
20 Sep 2022 14 Sep 2022
27 Sep 2022 21 Sep 2022
4 Oct 2022 28 Sep 2022
11 Oct 2022 5 Oct 2022
18 Oct 2022 12 Oct 2022
25 Oct 2022 19 Oct 2022
1 Nov 2022 26 Oct 2022
8 Nov 2022 2 Nov 2022
15 Nov 2022 9 Nov 2022
22 Nov 2022 16 Nov 2022
29 Nov 2022 23 Nov 2022
6 Dec 2022 30 Nov 2022
12 Dec 2022 7 Dec 2022
  • New applications involving not greater than minimal risk (Negligible and Low) and their responses and amendments are reviewed by the Low and Negligible Risk (LNR) Committee. Amendments that change the risk level of a project to higher than Low risk may require HREC review and the risk level of the project may be adjusted for all subsequent reviews.
  • The November and December LNR Committee meeting and submission dates are subject to University advice regarding the close down period at the end of 2021. Changes may also be made in relation to University mandatory close periods. Therefore, dates above are indicative only. Please check these dates throughout the year.
  • The LNR does not meet in weeks with a public holiday. This has been noted in the submission date column as ‘No meeting’
  • The submission deadline for any meeting is close of business (5pm) on the specified date. Late applications may not be accepted.
  • Researchers should check whether their School or Institute has pre-submission requirements for School/Institute-based approval.
  • All submissions will be screened by the Human Ethics Officer and you may be required to make changes before submission to the LNR. Please factor that in to your submission time.

Executive Review Committee Meeting Dates and Submission Deadlines

2021 meeting dates and submission deadlines
Meeting date Submission deadline
6 Dec 2021 1 Dec 2021
(13 Dec 2021) No meeting
14 Dec 2021 8 Dec 2021
2022 meeting dates and submission deadlines
Meeting date Submission deadline
31 Jan 202225 Jan 2022
7 Feb 20222 Feb 2022
14 Feb 20229 Feb 2022
(21 Feb 2022)No meeting
28 Feb 202223 Feb 2022
7 Mar 20222 Mar 2022
14 Mar 20229 Mar 2022
(21 Mar 2022)No meeting
28 Mar 202223 Mar 2022
4 Apr 202230 Mar 2022
11 Apr 20226 Apr 2022
(18 Apr 2022)No meeting
(25 Apr 2022)No meeting
2 May 202227 Apr 2022
9 May 20224 May 2022
(16 May 2022)No meeting
23 May 202218 May 2022
30 May 202225 May 2022
6 Jun 20221 Jun 2022
(13 Jun 2022)No meeting
(20 Jun 2022)No meeting
27 Jun 202222 Jun 2022
4 Jul 202229 Jun 2022
11 Jul 20226 Jul 2022
(18 Jul 2022)No meeting
25 Jul 202220 Jul 2022
1 Aug 202227 Jul 2022
8 Aug 20223 Aug 2022
(15 Aug 2022)No meeting
22 Aug 202217 Aug 2022
29 Aug 202224 Aug 2022
5 Sep 202231 Aug 2022
12 Sep 20227 Sep 2022
(19 Sep 2022)No meeting
26 Sep 202221 Sep 2022
(3 Oct 2022)No meeting
10 Oct 20225 Oct 2022
(17 Oct 2022)No meeting
24 Oct 202219 Oct 2022
31 Oct 202226 Oct 2022
7 Nov 20222 Nov 2022
14 Nov 20229 Nov 2022
(21 Nov 2022)No meeting
28 Nov 202223 Nov 2022
5 Dec 202230 Nov 2022
13 Dec 20227 Dec 2022
  • The Executive Committee reviews responses and amendments for projects with a risk rating of Moderate or High, unless they have been assigned to the HREC. It also reviews ‘Joint applications’.
  • The November and December Executive Committee meeting and submission dates are subject to University advice regarding the close down period at the end of 2021. Changes may also be made in relation to University mandatory close periods. Therefore, dates above are indicative only. Please check these dates throughout the year.
  • The submission deadline for any meeting is close of business (5pm) on the specified date. Late applications may not be accepted.
  • The Executive Committee does not meet the week of the HREC meeting or in weeks with a public holiday. This has been noted in the submission date column as ‘No meeting’
  • Researchers should check whether their School or Institute has pre-submission requirements for School/Institute-based approval.
  • Responses and amendments will be screened by the Human Ethics Officer and you may be required to make changes before submission to the Executive. Please factor that in to your submission time.