WOS Frequently Asked Questions

Access a particular section via these links:

Booking | Creating | Editing | Receiving | Studio Locations | Further Information


Who can use WOS Studio?

WOS Studio is currently available for use by Western Sydney University Academic and Professional Staff.

Request receipts and booking confirmation

Once a booking is requested, a confirmation receipt is sent to the requestor’s nominated email address. This request is then reviewed by WOS Studio support staff and a confirmation email sent.

Changing and cancelling a booking

If you wish to change or cancel a booking, please use the Cancel this Booking link contained within the booking request confirmation receipt. This is sent to your nominated email address upon placing the initial booking request. After cancelling, a new booking for an alternate day may be submitted via the booking site if required.

Booking Requests/Rejected Requests

Bookings can be made for any available times up to 24hrs before the start of the requested session. One booking per person, per day. Maximum session length 2hrs. Refer to the WOS Studio Bookings page (opens in a new window).

Studios are usually available on nominated weekdays between 9.00am and 4.00pm. Requests made outside of this, within the 24hr time frame, twice on one day or on weekends will be automatically rejected.

What is the earliest and latest times I can book?

Studios are typically available from 9am – 4pm. Last recording time slot is 3:30pm.



WOS studio captures the presenter on a black background. Presenters are strongly advised not to wear black or dark colored attire, particularly from the waist up. Wearing dark colors in WOS will create an unflattering, bodyless appearance on camera. Wearing garments with fine stripes is also not recommended due to the strobing this causes on camera.

I need to write a script - why?

WOS is a teleprompter-based capture system. Scripting is vital to presenting with WOS. Using scripting in conjunction with a teleprompter provides greater viewer engagement and allows presenters to reflect on their presentation more deeply, facilitating structured, efficient delivery of content.

Why do I need the PDF?

Saving your PowerPoint as PDF ensures your presentation is captured correctly during recording. It is essential that you save your PowerPoint file as a PDF and bring both the PowerPoint and PDF file with you to your session.

Can I use Prezi with WOS?

No, WOS Studio is only compatible with Microsoft PowerPoint. Please use the PowerPoint template provided on the WOS Studio page.

How should I format my PowerPoint presentation?

We provide a specific PowerPoint template to curate your presentation in WOS. It is essential this template is used for all WOS Studio presentations. This template is available for download on the WOS Studio website in the Support Documents section.

What kinds of production does WOS support?

WOS Studio supports ‘Lecture theatre like’ presentation. WOS is suitable for a wide range of applications where a traditional PowerPoint presentation would otherwise be used. This includes traditional lecture format, staff updates, welcome videos, OH&S Training, internal communications, conference videos, feedback videos, instructional videos and much more.

Do I have to use a PowerPoint file to use WOS?

Yes, WOS Studio requires a PowerPoint file in order to operate. Only PowerPoint is compatible with WOS Studio. Other kinds of presentation files such as Prezi, iSpring etc. will not work with WOS Studio.

Can I add additional supporting video, audio and animation to my presentation?

Generally speaking, additional material can be added to your presentation in the editing stage (post-recording). A text reference to the additional material required should be added as a slide in your PowerPoint presentation. This slide will be replaced with the required media in the editing phase. It is best to bring the media you require to be inserted on a USB stick along with your presentation on your recording day. If this is not possible, please discuss with WOS Studio support staff when you arrive at your session.

Can I add animated GIFs to my presentation?

Animated GIFs placed in PowerPoint presentations will appear as a still image in WOS. However, animated GIFs can be added in afterwards. Please supply the GIF to WOS Studio support staff along with your PowerPoint presentation on arrival.

Can I add images to my presentation?

Yes, images should be added to your PowerPoint presentation prior to recording.

Can two or more presenters be recorded on screen at the same time?

WOS is only suitable for capture of a single presenter on screen at any one time.

Will slide transitions and animations created in PowerPoint be captured by WOS?

No, WOS Studio does not capture animations created in PowerPoint.

Can I add animations to my presentation?

WOS Studio staff do not produce animations. Pre-existing animations made external of PowerPoint may be able to be added to a recording in the editing phase. A text reference to the additional material required should be added as a standalone slide in your PowerPoint presentation. Please discuss your needs with a WOS Studio support staff member on arrival.

Am I going to be on screen the entire time - how do I control the recording style?

WOS Studio allows presenters to easily choose how they appear on screen at each slide instance throughout their presentation. Users have a choice of three different modes: Presenter and Slide [PS], Slide Only [SO] and Presenter Only [PO]. More information on curating your presentation in WOS is available in our Preparing for a WOS Recording guide (opens in a new window).

Can I combine past WOS recordings?

Yes, WOS Studio staff can combine past WOS recordings with your future recording as required. WOS Studio staff do not edit or combine WOS presentations with other non-WOS produced presentations. Supporting material such as short video and soundtracks may be added in the editing phase. Please bring these with your session and advise support staff of your needs.

Can WOS staff edit my non-WOS produced video?

No, WOS Studio Staff only edit WOS Studio produced content.

Can I use WOS for screen capture based recordings?

No, WOS Studio is not suitable for screen capture based recordings.


Does WOS Studio embed videos in my site?

In some instances, we may be able to embed your recording for you. We prefer to send you a completed master file and upload your video to a video hosting platform for you to embed in your site as required.

Can I request an edit to an existing WOS recording?

Yes, WOS Studio staff can edit your pre-existing WOS recording.

How long does editing take?

Most videos are available within 7 working days of recording. In some instances, editing may not be required. If you wish to edit the recording yourself, please advise WOS Studio Support Staff. For teaching and learning video assets, we strongly recommend editing be undertaken by WOS Studio staff.


How do I receive the videos?

Completed videos are transferred to staff through a range of delivery channels as required. Please discuss your needs with a WOS Studio Support staff member on arrival.

Studio Locations

Find a WOS Studio location near you

You can also find these locations on our campus map (opens in a new window).

Further Information

If you need further information about WOS Studio, please contact us at elearning@westernsydney.edu.au.