Admission procedures


Getting started: The Counsellor quick list

1. Select course and check entry requirements

2. Complete and submit the application form

Most International students must apply directly to Western Sydney University for admission, however, International students who are about to complete an Australian Year 12 (HSC) qualification, an International Baccalaureate (studied within Australia) or a New Zealand National Certificate of Educational Achievement (NCEA) Level 3 should apply online to the Universities Admissions Centre (UAC) International. (opens in a new window) If you are unsure about this process, please contact your Regional Manager.

To apply directly, use the correct form depending on the desired level of study: How to submit the application
The preferred method of receiving applications is via email PDF format. Please indicate in the subject line that it is a new application e.g. New app – John SMITH, DOB 01/10/1982.
Applications will not be processed if the following fields are incomplete:
  • student's personal email address
  • student's phone number
  • copy of photo page of passport
  • course code
  • intake date
  • campus
  • academic qualifications
  • signature from student or parent/guardian if under 18
  • Genuine Student Assessment Form and Genuine Temporary Entrant (GTE) if required - see step three.
Submitting documents with applications
All documents submitted to the University must either be original documents or certified copies of original documents. Agents must ensure that all documents submitted to the University are genuine.

As our representative you are able to certify documents that are to be submitted to us in support of an application. Every single page of a document must be certified. Hard copy by mail, facsimile, or scanned copies of certified documents can be accepted for application purposes. Representatives are to ensure that all documents submitted are certified as follows for every page of the document:
  • sight the original copy
  • print 'This is a true copy of the original document sighted by me' on every single page
  • use the agency stamp; and
  • print their name.
  • If no stamp is available, they must record their name, contact address, telephone number, profession or occupation or organisation on every single page ensure that each page is date verified sign each page of the document.

3. Complete and submit the Genuine Student Assessment form if required

The University must ensure that every student intending to study at Western Sydney University is a Genuine Student (GS)  and a Genuine Temporary Entrant (GTE) as defined by Australian Immigration authorities.

Under Simplified Student Visa Framework (SSVF)  the Department of Border Protection (DIBP)  risk matrix includes country and provider categories. Western Sydney University's admissions assessment processes reflect the DIBP matrix and as a consequence you may be asked to complete an additional SSVF GTE Assessment form before your application can be finalized. The University will send you a copy of the appropriate SSVF GTE form for completion by the student.

To complete the GTE form, you must:
  • Conduct an interview with the prospective international student
  • The student's answers to interview questions are to be written in the notes section
  • You will need to determine in your opinion, if the answer is satisfactory and complete the Assessment Process and Risk Assessment section to determine the level of risk the applicant poses to the University on a scale from very high to very low
  • Sign and date the questionnaire where indicated
  • Retain a copy of the completed questionnaire on the applicant's record and submit a copy to us with their application
If you have questions please contact Western Sydney University International Admissions at apply@westernsydney.edu.au or your Western Sydney University Regional Manager.

4. Receive and check the student offer

Receiving the offer
What you will receive upon assessment of an application:
Additional Orientation instructions for the following programs will be provided for Sydney Graduate School of Management (SGSM) postgraduate programs, Teaching and Nursing.

Checking the offer
Please check the details on the offer and ensure they are correct, particularly the following:
  • personal details (name and date of birth)
  • course
  • campus
  • intake
  • year
Full offer: Issued to students who have met all academic and English language requirements for entry, as well as GTE and GS requirements. Upon accepting, paying fees and receiving an eCoE, students are able to commence or finalise their student visa. Students are also able to commence enrolling in their course.

Conditional offer: Issued to students who have not met all entry requirements. Students must fulfil any conditions stated in the letter of Conditional offer in order to receive a 'full' offer of admission to Western Sydney University. Once a student has met all conditions and have submitted all required documents, they will receive a 'full' offer of admission. Please note, applicants are able to accept their offer even though they have a Conditional offer.

Package offer: Issued to students who have met all academic and English language requirements as well as GTE and GS requirements for admission to a University approved pathway program. Upon accepting, paying fees and receiving an eCoE, students are able to commence or finalise their student visa application.

5. Accept offer, pay fees, request eCoE

An acceptance form, payment information and an eCoE request are included with each Offer of Admission letter.

All acceptance, payment and eCoE request forms are to be submitted in PDF format by email to the International Admissions office. Please indicate in the subject line of the email that you are submitting acceptance documents: Acceptance, Intake, Student Name, student number in the subject line e.g. Acceptance Semester 2 – John SMITH 17118899.

Acceptances are unable to be processed if any of the following information is omitted:
  • Department of Immigration and Boarder Protection location for visa processing
  • Overseas Student Health Cover (OSHC)– indicate if student requires single or family
  • signature from student or parent/guardian if under 18 (further information on minors at the end of this page)
Payment of fees
To enable a Confirmation of Enrolment certificate to be issued, applicants are required to pay all fees as stated on their Offer of Admission letter.

Students will not be able to enrol in their course until all fees for the first session of study and OSHC fee for the entire duration of study have been paid. 

Confirmation of Enrolment
When a student has submitted documents as evidence of meeting all the requirements for entry accepted their offer, paid fees, and completed the eCoE request form (included in the offer pack), we will email a Confirmation of Enrolment certificate to the student within 24 hours of receiving all relevant documents. Once the eCoE is provided, the student can begin or complete the student visa application process.

For instructions and further details on applying for an Australian student visa, please refer to the Department of Immigration website. (opens in a new window)

6. Arrange accommodation

We recommend that new international students live on campus for their first session. The type of accommodation students choose will depend on their budget, lifestyle and personal preferences as well as current availability.

Students will receive information outlining accommodation options when they receive an offer. Booking and payment for accommodation is arranged directly with the provider of the accommodation, not with Western Sydney International. Students may consider:

7. Arrange student airport collection

We offer free airport pickup to new students arriving for the first time. The service takes students from Sydney airport (Kingsford Smith International Airport) to their Western Sydney University campus. To find out more and book please visit the Airport pickup webpage. (opens in a new window)

Please note that students at The College must contact The College directly (opens in new window) for arrival services.

8. Provide information on Orientation

International Orientation is a compulsory two or three day event before the teaching session starts and is specifically designed for international students. All international students are invited and must attend. The International Orientation Program will be provided to applicants with the Offer of Admission pack. You can learn more on the Orientation webpage. (opens in a new window)

9. Provide information on Enrolment and Timetables

Enrolment and Tutorial Registration are two important steps in getting started. We strongly recommend that students enrol prior to International Orientation Day. If students are having difficulty, they are able to seek further assistance at the enrolment session on Orientation Day. 

A step-by-step guide for International students is available on the How do I enrol? webpage. (opens in a new window)

10. Tell student what to expect in the first few weeks at Western

Stage 1: Arrival
  • Students are strongly encouraged to arrive in Australia approximately two weeks prior to the commencement of classes (or two or three days prior to Orientation Day)
  • Before students arrive in Australia, please refer them to a booklet produced by Western Sydney University called the Welcome Guide. This guide is designed to help students find the information they need as a new international student at Western and help them adjust to living and studying in Australia.
Stage 2: Two weeks before classes start
  • Students must attend the International Orientation Day at Parramatta campus. Free bus transportation will be organised for students living on other campuses.
  • If students haven't already enrolled or need help to finalise their admission, an enrolment and admission session is also provided. This is held in computer labs that are supported by enrolment and international admission staff.
Stage 3: One week before classes start
  • Academic Advising and Course Orientation Sessions are held throughout the week prior to the commencement of the teaching session and are conducted on the student's home campus.
  • Students should have a look around their campus and take the opportunity to take scheduled library and campus tours to get familiar with their campus.
  • When students complete their enrolment process they should collect their student ID card from the Student Central office on their campus. Students must carry this card while on campus. They will also need to use this card to borrow books from the library and access IT facilities and the University's free shuttle bus service.
Stage 4: Classes start
  • Students must remain enrolled in a CRICOS registered course and maintain satisfactory attendance and progression in their course. If students experience problems they are advised to meet with the International Student Welfare staff (opens in a new window) to discuss any problems they may have as soon as possible after the issue arises. If poor results continue their visa is at risk of being cancelled.

Applicants under 18

Western Sydney University has introduced a new policy for applicants under 18 years old. For further information view the Under 18 Students Page and the University's policy on Admissions and Welfare (International Students Under 18) Procedures (opens in a new window).

Applicants with a disability

If an applicant requires extra help due to a disability while they are studying at Western Sydney University, please provide a brief statement outlining their needs on a separate piece of paper and attach it to the application form. We will provide the details of the Western Sydney University Disability Services contact person to you and your applicant. Please ensure the student contacts our Disability Service to discuss their disability or chronic health condition.

Please note the information provided will be treated as confidential.