FREQUENTLY ASKED QUESTIONS (FAQs)

APPLYING TO STUDY

Has Western Sydney University implemented a change to online delivery of courses? Which study sessions are affected?

Western Sydney University is committed to keeping our students and staff safe during this constantly evolving situation regarding the COVID-19 outbreak.

As a part of the response, Western Sydney University has moved to online delivery for:

  • Postgraduate programs - Quarter 3 (29 June)
  • English Academic programs (EAP) - 7 July
  • Undergraduate and Postgraduate programs - Spring Session 2021 (19 July)
  • Diploma and Foundation programs - Term 2 (29 June)

When you choose to study at Western, you will receive support from the University to ensure a smooth and stress-free transition to online learning.  Listen to what our students and  academics have to say about their current experience with online learning and teaching.

ENGLISH REQUIREMENTS

English testing centres are closed in my area and I am unable to produce an English result. What are my options to meet English requirements?

Please refer to the English Language Entry Requirements section on the Entry Requirements page

UNDERGRADUATE ENTRY
I am currently in my home country and my final secondary exams have been cancelled or postponed. It is unlikely I will receive my final results prior to the intake I want to commence study at Western in 2020. What are my options?

UNDERGRADUATE ENTRY

If you are unable present your final results for direct entry into an undergraduate program, you may wish to consider a Diploma pathway. International College and The College provide a number of Diploma academic pathways offering direct entry into the second year of a corresponding degree.

This pathway will prepare you for success with smaller class sizes and a supportive learning environment.

Diploma pathways:

Western Sydney International College – Parramatta City campus

Western Sydney University - The College – Penrith, Nirimba and Bankstown campuses

NATIONAL SECONDARY SCHOOL EXAMS

An assessment will be made on the grades of subjects you have completed in your senior year of schooling, on the basis that:

  • academic results for all completed terms of the incomplete qualification are provided and indicate successful academic performance to date
  • you are enrolled in the final term of studies for the qualification
  • final transcript of results or completion letters are submitted at least one week before the start of the semester.

A Conditional Offer will be issued so that you are able to accept your offer and enrol to prepare for your studies prior to your course commencement. The deadline to submit your final certificate will be one week prior to commencement. If you successfully meet conditions, International Admissions will issue an unconditional offer and a CoE.

Note: you will not be able to enrol if your conditional offer states an English requirement condition.

Refer to Accept your Offer page for more details if you do not meet entry requirements upon final assessment of your final official result.

CAMBRIDGE LEVELS

The University will assess applications using the grade and a certificate formally issued by Cambridge International.

POSTGRADUATE ENTRY
I am enrolled in a tertiary institution in my home country and I am unable to provide my final semester result or my graduation certificate prior to Spring Session commencement at Western. What are my options?

POSTGRADUATE ENTRY

An assessment will be made on the grades obtained throughout your qualification, provided the:

  • academic results for all completed semesters of the incomplete qualification are provided and indicate successful academic performance to date
  • you are enrolled in the final semester of studies for the qualification
  • final transcript of results and completion certificates are available at least one week before the start of session.

A Conditional Offer will be issued so that you are able to accept your offer and enrol to prepare for your studies prior to your course commencement.  The deadline to submit your final transcript and graduation certificate will be one week prior to commencement. If you successfully meet conditions, International Admissions will issue an unconditional offer and a CoE.

Note: you will not be able to enrol if your conditional offer states an English requirement condition.

Refer to Accept your Offer page for more details if you do not meet entry requirements upon final assessment of your final official result.

SUBMITTING DOCUMENTS

I am in my home country and I am unable to submit my official transcripts and completion certificates as my institution is closed. What are my options?

If your institution is closed, Western Sydney University will temporarily accept the following:

  • a screenshot of transcripts from a University website
  • a transcript without stamps

Once you have submitted the above, you will receive a conditional offer and you will have the ability to enrol in your course while you wait for your official results to be released.

Important Notes:

  • to enrol in your course you must accept your conditional offer and pay fees
  • you will not be able to enrol if your conditional offer states an English requirement condition.

The deadline to submit required documents, will be specified on your Letter of Offer.

Please contact International Admissions for more information.

I am unable to provide documents that are certified? What can I do?

You may temporarily send your documents without certification. The deadline to submit certified documents, will be specified on your Letter of Offer.

Please contact International Admissions for more information

SCHOLARSHIPS

Are scholarships available to international students?

New students: To support new international students commencing in any 2021 intake, the University is offering a generous scholarship program. Approximately, 80% of the commencing international 2021 cohort will be awarded multi-year scholarships valued at:

- $3K each year
- $6k each year
- 50% tuition fee each year

More information:

Western Sydney International UG Scholarships $3K|$6K

VC Academic Excellence UG Scholarships 50%

Western Sydney International PG Scholarships $3K|$6K

VC Academic Excellence PG Scholarships 50%

I have received a scholarship offer to study at Western in an upcoming intake.  Will I still receive my scholarship if I defer my offer to another session?

Your Scholarship Offer is only applicable for the intake stated on your Letter of Offer. If you defer your offer to another intake, your eligibility for a scholarship offer will be reassessed by the International Admission Team for the new session.  If you meet the scholarship criteria for the deferred session, the details of your scholarship will be outlined in your new Letter of Offer.

Can I defer my scholarship?

If you have accepted and paid fees, you can defer your scholarship to a later intake within the same calendar year (2020).

Deferral of scholarships into 2021 is still under consideration by the University. International admissions will be in contact with students once the decision has been finalised.

UNDER 18

I am under 18 and have an offer to study at Western. Can I study my course online?

Yes, you are permitted to study online while you are based in your home country. However, if you are still under 18 when the travel ban to Australia is lifted and face-to face delivery resumes, your homestay provisions must be confirmed prior to arriving in Australia.

For further information contact International Admissions.

ACCEPTING MY OFFER

DEADLINE TO ACCEPT AND ACCEPTANCE FORMS

Is there a deadline to accept to study online?

It’s not too late to submit your application for Spring Session 2021.  Courses commence on 19 July 2021, please contact International Admissions at apply@westernsydney.edu.au if you wish to apply.

I’m currently self-isolating (or can’t visit my agent) and do not have the ability to print, sign and send back my acceptance form? What options do I have?

You have three options. You can accept your offer by:

  • inserting your e-signature on your acceptance form
  • Sending an email via apply@westernsydney.edu.au to confirm in writing to accept an offer and International Admission will provide further instruction
  • printing your acceptance form (if you have access to a printer), sign the form and use a device to take a photo of the document to email to us.
FEES AND FINANCE
ACADEMIC REQUIREMENTS

Tuition fees
Due to COVID, I do not have enough funds to make a full payment to accept my offer. Can I make a part payment of my deposit or can I reduce my study load so I only pay for a few subjects?

No. As an international student on a student visa, you must have the financial capacity to support the full payment of tuition fees and living costs for the duration of your study. To commence your course, you must:

  • pay the full deposit amount stated on your Letter of Offer to accept your offer
  • enrol in a full-time study load every compulsory session (i.e. 40 credit points (four subjects) in Autumn/1H, Spring/2H or 20 credit points (two subjects) in a Quarter teaching session)*

    If you are experiencing short-term financial issues, you may wish to consider deferring your offer to another intake. You can request to defer your offer via your application account in the Online International Application System. Please contact International Admissions at apply@westernsydney.edu.au or call +61 2 9685 9280 if you have any questions.

    * In certain situations, enrolled students may seek to apply for a Reduced Study Load (RSL) based on either extenuating/medical circumstances or academic reasons. Please note, before making an application for reduced study load, you must have accepted your offer, have paid the full deposit amount stated on your Letter of Offer, and enrolled in a full-time study load (four subjects in standard sessions and two subjects in quarter sessions). Please be advised that upon a review of your circumstances, an application for RSL may not guarantee a successful outcome.

Can the University waive the deposit I need to pay for my principal course as part of my packaged offer until I commence the course?

No. To accept your offer you must pay the full amount as outlined in your offer letter.

I will be commencing my course while overseas, and I am not sure if my student visa application will be successful. Can I receive a refund for my course if my visa is denied and I do not want to continue my study?

As a temporary measure due to COVID, if you are a new student in 2021 who commenced study with Western while waiting for the outcome of your student visa application, and who subsequently receive a visa refusal (either pre or post census), you will be eligible to apply for a full refund.  Terms and Conditions apply.

If you wish to continue your study, please contact the Enrolment team for advice.  You may be able to continue studying your course and receive a transcript for studies completed.

OSHC
If I’m studying online, do I need to purchase OSHC?

Yes, you must purchase Overseas Student Health Insurance (OSHC) in order to accept your offer. OSHC payment is also required in order to obtain CoE to submit a visa application in preparation of studying in Australian when the travel ban is lifted and face-to-face learning resumes. If you have purchased OSHC with the University’s partner, ALLIANZ, you will be able to defer the start of your OSHC cover when you arrive in Australia.

If you do not arrive in Australia and your entire course has been studied online, contact Allianz for your options. If you arranged your overseas health cover with another provider, please contact them direct.

Will international students receive a fee reduction in 2021?

A tuition fee reduction has not been approved for commencing or continuing international students in 2021.

All commencing students will be required to pay full fees as outlined on their Offer of Admission letter.

All continuing students will be required to pay full fees as outlined on their Statement of Account.

I have recently accepted my offer and received my CoE. Can I seek a refund if I decide I don’t want to study online?

Yes. Terms and conditions apply. You must submit your request prior to the commencement of your session. Please contact International Admissions via apply@westernsydney.edu.au with your request.

Further information: International Fee and Refund Agreement.

ONLINE STUDY AND MY VISA

Due to the travel ban to Australia, I have decided to study online. Do I still need to obtain a CoE and have a valid visa?

You will not require a visa to enrol in your course and study online while you are in your home country.

However, to enrol online you are required to accept your offer and pay fees. As part of this process, you will receive your CoE.

You will need your CoE to submit your visa application in preparation to travel to Australia when the travel ban is lifted and face-to-face learning resumes.

Can I enrol in my course and study online, if I’m waiting for my visa?

Yes, if you have accepted your offer, paid fees, and meet all our entry requirements, you are able to enrol in your course while you await the outcome of your visa application.

Can I delay my enrolment and request an extension to begin my course at a later date?

No. To ensure a positive transition to online study at Western, you must start the course on the commencement date outlined on your offer letter.

I have enrolled in my course and I am studying online, but my visa has been rejected. What will happen?

If your visa to study in Australia is refused at any point during your online study in your commencing session, you have the following options:

  1. Request a full refund of the fees you have paid to commence your course ie. withdraw from your course with no financial penalty within two weeks of receiving your visa refusal outcome from the Department of Home Affairs (DHA)
  2. Continue on with your studies. You will receive a transcript from Western Sydney University of the studies (with grades) you have completed. You will not be eligible for a refund.

If your visa refusal outcome is notified to you after you have completed your commencing session, you will be required to discontinue enrolment and withdraw from your course. You will be eligible for a refund if you submit your refund request within two weeks of being notified of your visa refusal outcome from DHA.

I have accepted my offer but due to COVID-19 I would like to defer my studies. What options do I have?

You have the option to study online in your home country and travel to Australia when face-to-face classes resume. If you do not wish to study online, you can defer your offer by writing to apply@westernsydney.edu.au or send a request via your account in our online application system. The fees you have paid will be credited to the next intake.

I have accepted my offer and I have just received by academic results. My results do not meet the conditions stated on my offer letter. What happens now?

If you have received your results and do not meet entry requirements, you will be able to:

  • Defer your offer to the following intake, to provide you with sufficient time to meet conditions. The fees you have paid will be credited to the next intake.

Or

What if I do not receive my academic results after I accept my offer?

If you do not receive your results at least one weeks prior to the commencement date of your session as outlined on your Letter of Offer, you will need to request a deferment of your course.

CHANGING MY OFFER

DEFERMENT

I have accepted my offer and would like to defer my studies.  What options do I have?

You have the option to study online in your home country and travel to Australia when face-to-face classes resume.

Listen to what our students have had to say about studying online.

If you do not wish to study online, you can defer your offer by writing to apply@westernsydney.edu.au or send a request via your account in our online application system. The fees you have paid will be credited to the next intake. Your CoE will be updated to reflect your new commencement date.

I don’t want to study my course online. When will face-to-face teaching return?

With the evolving COVID-19 situation, we are unable to advise the details of when face-to-face teaching will return. For updates please refer COVID-19 FAQs.

WITHDRAWAL AND REFUNDS

Due to COVID-19, I have decided to stay home and not study online. Can I receive a refund?

You are able to withdraw your offer by writing to International Admissions via apply@westernsydney.edu.au with your request. You will be eligible for a refund as per the International Student Refund Agreement.

AUSTRALIA'S BORDER ARRANGEMENTS DURING THE COVID-19 OUTBREAK

Can I travel to Australia to study?

The Australian Government announced on Thursday, 19 March 2020 that all non-residents will be banned from arriving in Australia. If you are overseas, please do not make any plans to travel to Australia. For more information and updates see homeaffairs.gov.au.

Where can I find further information?

Also refer to Information for International Students.

COMMENCING ENROLLED STUDENTS

ENROLMENT

I am a new student. What are the steps to enrol in my course and prepare for study at Western?

1. Accept your offer
2. Activate your WesternAccount
Note: You will need to have accepted your offer, paid the minimum acceptance deposit in full, and have met all conditions on your offer, to be able to activate your account.
3. Complete your enrolment
4. Register for tutorials to finalise your timetable
– ensure you attend your course orientation session for information on subject selection if required.  
5. Attend Orientatio
n
6. Get your student ID card
7. Check your student email account
8. Register for an International Buddy

9. Become a part of the student community with WESTERNLife

If you have any questions about these steps, please contact the Student Services Hub on +61 2 9852 5499 or email internationalstudy@westernsydney.edu.au

I will be commencing my course at Western, can I reduce my study load and enrol in only a few subjects?

An international student on a student visa, must undertake a fulltime study load and complete their course by the end date of their Confirmation of Enrolment (CoE). Students must enrol in a full-time study load every compulsory session (i.e. 40 credit points in Autumn/1H, Spring/2H or 20 credit points in a Quarter teaching session).

In certain circumstances, enrolled students may seek to apply for a Reduced Study Load (RSL) based on either extenuating/medical or academic reasons. Commencing students must follow the same reduced study load procedures as current enrolled students. Refer to the Reduced Study Load in the Current Student section below.

Note: You must have accepted your offer, have paid the full deposit amount stated on your Letter of Offer, and enrolled in a full-time load (four subjects in standard sessions and two subjects in quarter sessions) before making an application for a reduced study load.

The Government Statistics Survey in the enrolment form requests a date of arrival in Australia. I am offshore and have not travelled to Australia. How do I complete this question?

You can enter ‘2021’ into the ‘Year of Arrival in Australia’ box and untick the box underneath ‘Never arrived in Australia’. We recommend you do this if you are not in Australia as this should allow you to continue with the remaining questions and complete the form.

I am a new student and I am having issues enrolling in my course? Who can I contact to help me?

If you are a new international student, you will be able to enrol once you have:

1. signed and submitted your Offer of Admission acceptance form (check you offer letter)
2. paid fees in full as outlined on your Offer of Admission
3. supplied evidence that you have met all conditions (if applicable) as outlined on your Offer of Admission
4. received your Confirmation of Enrolment
5. activated your WesternAccount

If you are having trouble enrolling, please ensure you have completed all the steps above. If you have questions, please contact International Admissions at apply@westernsydney.edu.au or call +61 2 9685 9280.

If you have fulfilled all the above and you are still having issues, please contact the Student Services Hub (SSH) Student Services Hub on +61 2 9852 5499 or email. SSH will help you through the enrolment process.

Please note, you must activate your WesternAccount before you can enrol. You will need to accept your offer, paid the acceptance deposit in full and have met all conditions stated on your Letter of Offer, to be able to activate your account.

Please ensure you wait at least 15 minutes for your WesternAccount to activate before proceeding to the enrolment stage.

Can I change my mind and defer my course once enrolled?

If you submit a defer request prior to the commencement of your session, we will defer your offer to the next intake. The tuition fees you have paid for the current session will be credited towards your future enrolment. Please contact International Admissions via apply@westernsydney.edu.au to submit your deferral request.

If you submit a defer request after the CENSUS date of your session, financial and academic penalty details will apply. Please refer to the International Student Fee and Refund Agreement.

SELECTING SUBJECTS

I am having issues selecting my subjects to complete my enrolment or finalise my timetable. Who can I contact to help me?

If you are a commencing student and experiencing any of the following subject selection issues, please contact the Student Services Hub (SSH) on +61 2 9852 5499 or email for assistance:

- I don’t know what subjects to enrol in
- I am having technical difficulties with selecting subjects
- my subject is showing full so I can’t complete my timetable
- I am studying from overseas and
> all the online classes I need to select are showing full
> my subject is not available online
- my subject does not appear in the tutorial registration/class timetable system

Currently enrolled students experiencing the same issues, can contact the Student Infoline on 1300 668 370 or +61 2 9852 5656 if calling from an International location (Press 4 and Press 2).

If you are unsure about what subjects to select or if your study sequence is not clear due to advanced standing granted or specialisation requirements, you can contact the Academic Advisor for your course (Director of Academic Program/Academic Course Advisor). Using your course code (refer to your offer letter), search for your course in the online handbook to find the contact details of the academic advisor for your course.

I’m trying to select my subjects, but no results are revealed after entering a Subject Code and/or Subject Name. What should I do?

If you are having trouble with this section, please enter the 6-digit subject code in the ‘Subject Code’ field only, we recommend leaving the subject name blank. This will help refine the search. Once done, please click ‘Get Subjects’ below. If options are still not shown, please contact the Student Services Hub (SSH) on +61 2 9852 5499 or email for assistance.

CLASS TIMETABLE

I have enrolled, but I do not know how to create my class timetable?

Once you have enrolled, you will need to create your class timetable via the Tutorial Registration process. Please ensure you have waited at least one hour after completing your enrolment before accessing tutorial registration. Your student record requires this time to update so that you can create your timetable.

If you require any assistance with creating your class timetable, please contact the Student Services Hub (SSH) Student Services Hub on +61 2 9852 5499 or email.

SCHOLARSHIPS

Are scholarships available to current enrolled continuing international students?

There are no scholarships available to current enrolled continuing students.  

However, current enrolled students may have been awarded a scholarship in their commencement year prior to 2021. Depending on the scholarship available at the time, you may have been awarded either a one-off scholarship or a multi-year scholarship up to either 2 years (postgraduate) or 3 years (undergraduate).

I am a currently enrolled student and have been awarded a scholarship? Will I still receive my scholarship if I reduce my study load or if I take a break from my studies?

All International Scholarship Students are expected to enrol in a full-time study load every compulsory session (i.e. 40 credit points (four subjects) in Autumn/1H, Spring/2H or 20 credit points (two subjects) in a Quarter teaching session) as per your Scholarship Offer terms and conditions. Please refer to the relevant guides through the links below if you are considering applying for Reduced Study Load (RSL) or Leave of Absence (LoA).

If your RSL or LoA application is successful and you wish to retain your scholarship, you are required to submit a scholarship approval request for review by the International Scholarships Team. Please forward evidence of your official RSL or LoA approval (obtained via Student Central) to internationalscholarships@westernsydney.edu.au outlining reason(s). The International Scholarship Team will assess your request and will have an outcome available within two weeks.

If you have further questions, please join the Scholarship FAQs and Q&A webinar every Monday, Wednesday or Friday at 1pm Australian Eastern Standard Time (AEST). Register now using one of the links below.  You will then receive a confirmation containing information about joining the webinar.

Webinar Details

Topic: Scholarship + Sponsored students FAQs and Q&As session

Register in advance for this webinar at:
https://uws.zoom.us/webinar/register/WN_XQrr7XefSt-wdslYvZIpHw

or

H.323/SIP room system:

H.323: zoom.aarnet.edu.au
Meeting ID: 879 3106 7857
Password: 689348

or

SIP: 87931067857@zoom.aarnet.edu.au
Password: 689348

FEES AND FINANCE

I commenced my course while overseas while awaiting the outcome of my visa application. My visa application has been unsuccessful. Can I receive a refund of my fees as I do not want to continue my study?

As a temporary measure due to COVID, if you are a new student in 2021 who commenced study with Western while waiting for the outcome of your student visa application, and who subsequently receive a visa refusal (either pre or post census), you will be eligible to apply for a full refund.  Terms and Conditions apply.

If you wish to continue your study, please contact the Enrolment team for advice.  You may be able to continue studying your course and receive a transcript for studies completed.

I am enrolled and I am facing serious financial distress due to COVID. What support can I be granted?

The University has allocated a fixed pool of funding for the provision of financial support to assist with basic living expenses for Onshore International students who are facing serious financial distress as a result of the COVID-19 (Coronavirus) pandemic.

Continuing onshore International students are eligible to apply for COVID-19 Student Assistance Support if you can show that your basic living needs and your continued study may be at risk due to the financial impact of the pandemic.

For eligible students, financial support is primarily in the form of food and grocery support. There is also a capped pool of funds available for a limited number of financial support payments for students experiencing extreme financial distress.

Note: this initiative is not available to offshore international students as they are currently living in their home country with no additional expenses for living away from home in Australia.

Please also contact the Enrolment team to see if you are eligible to request a payment plan for your tuition fees.

PROGRESSION

I have failed a subject and would like to apply for a W grade (no academic penalty). Is this possible?

A GPA Neutral Scheme was implemented in 2020 to assist students affected by COVID-19.  For further information please visit the GPA Neutral Scheme – COVID-19 page

This scheme is only for students who are in their first attempt of a subject. If you have already had one or more attempts of a subject you are not eligible to use this scheme.

REDUCED STUDY LOAD, LEAVE OF ABSENCE, RESIGNATION

Can I apply to study a reduced load?

An international student on a student visa, must undertake a fulltime study load and complete their course by the end date of their Confirmation of Enrolment (CoE). Students must enrol in a full-time study load every compulsory session (i.e. 40 credit points in Autumn/1H, Spring/2H or 20 credit points in a Quarter teaching session).

In certain situations, enrolled students may seek to apply for a Reduced Study Load (RSL) based on either extenuating/medical circumstances or academic reasons.

Students who wish to reduce their study load must have their applications approved as follows:

- By the Welfare Service for extenuating/medical reasons
- By your Director of Program (DAP) for academic reasons

RSL applications must be submitted by Census date of the current session. Any applications lodged after census will not be considered.

Once approved by the DAP and/or the Welfare Service, you must submit the completed RSL form signed with relevant approvals to the Student Services Hub (SSH) for processing.

If you have an RSL application to be based on both academic AND extenuating/medical reasons, your application can be supported by your Director of Academic Program based on academic grounds, however you will be referred to a Student Welfare Officer for support with any wellbeing issues.

Important note: Reducing study load may have an impact on your CoE and visa as your course end date may change (if the study period is extended). If you are unsure about the impact of RSL on your CoE and/or visa, it is important that you discuss this circumstance with a Student Welfare Officer.

More information:

Reduced Study Load How-to-Guide
Reduced Study Loan Form (note this form is also to be used by offshore students)

Contact:

- RSL on extenuating/medical reasons – refer to the Welfare Service
- RSL on academic reasons – refer to the Director of Academic Program for your course

Can I take a break from study?  How much time can I have?

A Leave of Absence (LoA) is a temporary break from studying. If you have completed one or more subjects in your enrolled course, you can apply for a Leave of Absence. Depending on your session mode (i.e quarter or standard session), a Leave of Absence can be taken as either three, six, nine or twelve months. The maximum amount of leave that can be granted is twelve months.

More information: Leave of Absence Guide

I am studying my course from overseas. Can I request to study a Reduced Study Load (RSL)?

Offshore students with a student visa or intending to apply for a student visa, will be required to submit a RSL application as per the same process and using the same application form completed by onshore students.

Note: if you are studying overseas and intend to apply for a post-study work visa after you complete your course, the period of study counted towards this visa commences from when the visa was granted while offshore.

If I am granted a reduced study load or a leave of absence, what impact has this on my visa?

You are expected to complete your study within the timeframe stated on your Confirmation of Enrolment (CoE).

Reducing Study Load (RSL) or taking (Leave of Absence (LoA) (a break from studies) may have an impact on your CoE and visa as your course end date may change (if the study period is extended). If you are unsure about the impact of RSL or LoA on your CoE and/or visa, it is important that you discuss your circumstance with a Student Welfare Officer.

If you are unable to complete your study within the expected timeframe due to the following reasons you will need a new CoE:

- Advanced Standing
- Course Transfer
- Conditional Enrolment – failing subjects
- Reduced Study Load
- Leave of Absence
- Course progression – failing to meet pre/co-requisites/subject unavailability
- Placement requirements

To receive a new CoE to submit to Immigration due to a visa expiration or visa extension, you must complete a CoE Extension request form via WESTERNNOW and have this form approved by your School DAP/ACA.  You must then contact the Student Services Hub (SSH) who will then review the request and issue a new CoE.

More information: Intervention Strategy/Completion Within Allowable Time Period - Student Visa Holders

I am in my final session of study and I only have less than a full-time load to complete, do I need to submit a Reduced Study Load application?

You do NOT need to submit a Reduced Study Load form for approval, if you are enrolled in your final session of study and studying one subject or less than full-time load in your final session (40 credit points – standard session/20 credit points – quarter session).

I wish to resign from my course. What do I need to do?

You will need to apply to resign from your course by completing a form called ‘Discontinuation or Break from Studies’.

Note: if you resign from your course, your Confirmation of Enrolment (CoE) will be cancelled.  This may have an impact on your visa. Within a month of resigning, you must either: (a) leave Australia or (b) lodge a valid application for a new visa.

Can I resign from my course to study at another institution?

Important restrictions for student visa holders may apply and students may need to get permission from the University. A student cannot change their provider for at least six months after commencing their principal course* at the University. If a student wants to transfer before completing their first six months of their principal course, they will need to apply for a release.  This is called a ‘release request’. The University is required to determine the circumstance in which it may release a student or refuse a request for release within the mandatory study period.

More information: International Student Transfer Procedure.

You will need to apply to resign from your course by completing a form called ‘Discontinuation or Break from Studies’.

*Principal course is the main course to be undertaken if you have received a packaged offer (where your student visa has been issued for multiple courses).

STUDENT VISA AND COE EXTENSIONS

My visa is expiring before my course has been completed. What do I need to do?

You will need a new CoE if your visa is expiring prior to the completion of your study or if you are unable to complete your study within the expected timeframe due to the following reasons:

- Advanced Standing
- Course Transfer
- Conditional Enrolment – failing subjects
- Reduced Study Load
- Leave of Absence
- Course progression – failing to meet pre/co-requisites/subject unavailability
- Placement requirements

To receive a new CoE to submit to Immigration due to a visa expiration or visa extension, you must complete a CoE Extension request form via WESTERNNOW and have this form approved by your School Director of Program (DAP) or Academic Course Adviosr (ACA).  You must then contact the Student Services Hub (SSH) who will then review the request and issue a new CoE.

Standard CoE Extension request: must include a proposed course study plan and course end date.

Placement CoE Extension request for students who need to complete placement to graduate: must include a proposed placement and end date.

Before requesting a new CoE, you must contact your DAP or ACA for advice on their revised study plan and obtain a new course completion date. The CoE extension request form must be completed with this detail.

Can I extend my stay in Australia to attend my graduation ceremony by extending my current CoE?

An application to extend your CoE will only cover the period up until the end date of your course which normally does not include your graduation ceremony.  You can apply for a separate visa, such as a visitor visa, to attend your graduation ceremony. Please check the Immigration Department website for information.

I have been impacted by COVID and I need to obtain a visa extension to complete my course. Do I need to pay an application fee?

If you are unable to complete your course within the original visa validity period due to the impacts of COVID-19 and require a visa extension, the Australian Government Immigration Department may waive a Student Visa (subclass 500) application fee if you held a student visa on or after 1 February 2020. This includes students who:

- deferred their study as they were unable to enter Australia due to travel restrictions
- were forced to reduce to a part-time study load
- were unable to complete their work-based training or placements.

This measure is not intended for students who are applying for a new student visa due to ordinary reasons (including if you have failed a course or a subject of study, deferred for personal reasons or voluntarily reduced your study load.)

You only need this form when your student visa is close to its expiration date and you need to submit a new student visa application to complete your studies. If you do not meet COVID-19 impacted eligibility or if you fail to submit this form at the time of lodgement, your application could be invalidated, and you will be required to submit a new application.

More information:

FORM 1545 eligibility information

FORM 1545 application

What is a 1545 form?

The 1545 form is to be used by education providers to support a COVID-19 impacted eligible student who is seeking to apply:

* for a nil visa application charge for a new Student (Subclass 500) visa application if they are unable to complete their approved course of study within the original visa validity due to COVID-19, or

* seeking to have online study undertaken outside Australia as a result of COVID-19 travel restrictions counted towards the Australian Study Requirement.

Information on eligibility is available from the Department of Home Affairs (DHA) website.

The Department of Home Affairs (DHA) advice on these matters is subject to change. Please ensure you visit the DHA site for the latest update on visa regulations and policies.

I have commenced my study at Western while overseas. Should I apply for my student visa?

Offshore students should apply for a student visa even if borders are closed to ensure there a no delays associated with visa processing when travel restrictions to Australia are lifted.

Note: if you are studying from overseas and intend to apply for a post-study work visa after you complete your course, the period of study counted towards this visa will commence from when the visa was granted while overseas.

I have commenced my study at Western while overseas and I have just received a student visa refusal outcome. What are my options?

New students who commence studying at Western in 2021 while awaiting an outcome of their visa application and then receive a visa refusal may be eligible for a full refund. Terms and conditions apply. Contact International Admissions for information.

The Department of Home Affairs (DHA) advice on these matters is subject to change. Please ensure you visit the DHA site for the latest update on visa regulations and policies.

I am studying my course from overseas and I have not yet applied for my visa. Can I still apply for my visa with the CoE that was issued to me when I first accepted my offer?

Students who have not used a previously issued CoE within two (2) months of it being issued for visa application purposes will need to be issued a new CoE. A new CoE must be issued with the course commencement date, reflecting the date the CoE is generated, and either the original end date or a new end date depending on course progression. Students will need to submit a CoE request via WESTERNNOW and have this form approved by your School DAP/ACA. You must then contact the Student Services Hub (SSH) who will then review the request and issue a new CoE.

More information: CoE information for visa expiry or extension

The Department of Home Affairs (DHA) advice on these matters is subject to change. Please ensure you visit the DHA site for the latest update on visa regulations and policies.

I am overseas and I am completing the final session of my course. Does it matter that my visa has expired?

International students who are completing final subjects to successfully complete their degree, while offshore, must have a valid CoE for the complete duration of their course. If your visa expires while overseas, you must request a CoE to cover the period up to the end of your study. Although the CoE is not required for visa purposes (as you will not be travelling to Australia to complete your degree), the CoE is required for ESOS compliance audit requirements.

The Department of Home Affairs (DHA) advice on these matters is subject to change. Please ensure you visit the DHA site for the latest update on visa regulations and policies.

More information:
DHA COVID-19 and the Border – Student Visa information

Can the University help me with any questions about my visa?

Student visas are managed by the Department of Home Affairs, not the University.

If you have a question about your visa (eg. class, status, requirements, application, future visa options, migration/skilled occupation list, and visa issues), they must be directed to the Department of Home Affairs or a migration agent.

Under Australian law, only government registered Migration Agents may give immigration advice.

It is the responsibility of student visa holders to be aware of the conditions related to their visa.  Visa information and conditions are updated regularly, so it is important for students to check any changes to advice with DHA.

WORK AND POST STUDY WORK VISA

Can I work with my student visa?

International students are given the right to undertake paid employment as a condition of their visa. You must not work in Australia for more than 40 hours a fortnight when your course of study or training is in session. A fortnight means the period of 14 days commencing on a Monday. You are not allowed to work in Australia before your course of study commences.

If you hold a subclass 500 visa or subclass 574 (Postgraduate Research) visa you can work unrestricted hours if:

- you are studying a masters by research or a doctorate degree and have started their course
- the work is a registered part of your course

International students have unlimited work rights out of session (vacation periods).

Can I work for more than 40 hours per fortnight with my student visa?

Due to exceptional circumstances during the COVID-19 pandemic, the Australian Government has adopted a flexible approach to student visa holders working beyond their usual work limitations, but only in specified industries.

International students can work for more than 40 hours a fortnight if they are:

- employed by an aged care Approved Provider or Commonwealth-funded aged care service provider with a RACS ID or a NAPS ID, before 8 September 2020
- employed by a registered National Disability Insurance Scheme provider
- enrolled in a health care related course and you are supporting the health effort against COVID-19, as directed by health officials
- employed in the agriculture sector
- employed in the tourism and hospitality sector (NEW)

If students are working or have an offer of employment in one of the sectors above, and have finished their course, they may be eligible for a COVID-19 Pandemic (subclass 408) visa. Students can only apply for this visa 90 days before their student visa is due to expire.

The Department of Home Affairs (DHA) advice on these matters is subject to change. Please ensure you visit the DHA site for the latest update on visa regulations and policies.

I am studying my course online while overseas. Will my online study count towards the requirements for a post study work visa (Temporary Graduate Visa - subclass 485)?

Students who undertake online study outside Australia because of COVID-19 will be able to count this towards the Australian Study Requirement. The eligibility period for a Post Study Work Visa (PSW) arrangement is activated as soon as a student receives their student visa regardless of studying onshore or offshore.

Temporary Graduate visa (subclass 485) for those who have been impacted by COVID-19:

- online study undertaken outside Australia as a result of COVID-19 travel restrictions will count towards the Australian Study Requirement for existing and new student visa holders
- graduates affected by COVID-19 travel restrictions will be able to apply for and be granted a Temporary Graduate visa outside Australia (where they have met all the requirements).

If students are applying from outside Australia they must hold or have held a Student visa in the past 12 months to apply.

If students need the 1545 form completed (confirming online learning duration) to apply for PSWV, students can send an email to the Student Services Hub (SSH) with their request.

Note: while PSW visas may be granted to students who are offshore, with travel restrictions still in place, temporary visa holders (including PSW temporary graduate visa holders) are unable to travel to Australia (unless they fall into an exemption category)

The Department of Home Affairs (DHA) advice on these matters is subject to change. Please ensure you visit the DHA site for the latest update on visa regulations and policies.

More information:

Meeting the Australian Study Requirement

OVERSEAS STUDENT HEALTH COVER (OSHC)

I have a student visa, but I have not yet arrived or returned to Australia due to Australian travel restrictions. Do I still need Overseas Health Cover?

As a mandatory student visa requirement, the Department of Home Affairs requires all student visa holders to maintain their OSHC for the duration of their student visa. Students who do not maintain their OSHC are at risk of not complying with visa condition 8501.

Offshore commencing and continuing students are required to purchase OSHC as a mandatory student visa condition. When travel restrictions are lifted and it becomes possible to travel to Australia, students can make contact with their OSHC provider advising them of their arrival date, which will then become their effective OSHC cover start date.

If at the end of their study, you have a period of OSHC cover that is unused, you can apply to their OSHC provider for a refund - evidencing your final departure date from Australia.

More information: COVID-19 OSHC information for Allianz Care members

STUDENT SUPPORT

I’m feeling a little lost? Who can I contact to seek help?

Depending on your situation you can reach out to our Wellbeing Teams by calling 1300 668 370 or

+61 2 9852 5199 from overseas (option 4 then option 1) or email:

Welfare Service

Counselling

Disability


Please be assured, that any contact you make with the Wellbeing Service is completely confidential.

You can also contact your Western Success Advisor. Your Advisor has been assigned to support you throughout your entire time at Western. Your Advisor will be able to help refer you to appropriate departments and services within Western, or make a direct referral to Counselling, Welfare, Disability and Academics.

If you are unsure of who your Western Success Advisor is, please email westernsuccess@westernsydney.edu.au or call +61 2 9852 5155, Monday to Friday, 10am to 4:30pm (AEST).

We also encourage you to reach out to peer mentors via the International Buddy Program. International Buddies are students who are studying at Western who can offer advice and support to both new and current International students as you transition to life in Australia and studies at Western Sydney University.

Weekly zoom sessions are available for all international students.
Day/Time: Tuesday, 6.00 - 7.00pm AEST
Register:http://au.cglink.me/2ih/r18437
Topics: Topics change weekly based on student interest. All sessions include a Careers Topic and brief meditation.

You can also make contact with the following services:

MATES is a peer-mentoring program for new students.This allows first-year students to connect with other new students as well as mentors, who are in later years of study. Mentoring sessions are being held on campus and online.

PASS are collaborative and informal study sessions facilitated peers; senior students who have successfully completed the subject and can help students with study skills and subject content.

Please also read the Welcome Guide for International Students. This guide gives new international students useful tips and contact information to help you settle into life in Australia.

I’m feeling homesick. Who can I talk to?

Being away from your family and friends can be quite challenging. Connect with them as much as you can, and also try to engage with other students via activities at WesternLife.

If you would like to talk things through with someone, contact the Wellbeing Service by calling 1300 668 370 or +61 2 9852 5199 from overseas (option 4 then option 1) or email:

Welfare Service

Counselling

Disability


All information is treated with the strictest confidence and we are here to support you.

If you are in Australia and need to contact someone after business hours, please call the University’s After Hours Assistance Line on 1800 735 807. This is a dedicated service for international students, operated by Allianz Care Australia.

I’m struggling with my study and home life? Who can I talk to?

We care and we’re here to support you.

If your main concerns are about your study, you can talk to your course advisor or get expert help via our Study Smart and MESH services. You can also visit the Library website for more information on resources and services available.

You can also speak to one of our professionally trained counsellors about any personal circumstances that affect your wellbeing and/or studies. Please reach out to our Wellbeing Services by calling 1300 668 370 or +61 2 9852 5199 from overseas (option 4 then option 1) or email:

Welfare Service

Counselling

Disability


Please be assured, all information is treated with the strictest confidence. If you are not sure who to contact, reach out to the Welfare Service and they will provide you with support and a referral to appropriate services.

If you are in Australia and need to contact someone after business hours, please call the University’s After Hours Assistance Line on 1800 735 807. This is a dedicated service for international students, operated by Allianz Care Australia.

You can also access Talk campus for ongoing support via your smartphone. TalkCampus is a 24/7 global peer support network for students.

If you have Overseas Student Health Cover with Allianz Global Assistamce, Sonder is a free, multilingual safety and wellbeing service app, connecting you to help.

The Sonder support team offers human help 24/7. With Sonder, you have access to:

- Someone to talk to via chat or by phone.
- Practical support if you are quarantined.
- Features like "Track my journey" and " Check on me " to help them feel safe when they’re out and about.

I’d like to enhance my English skills and meet new people. What programs can I join?

English Conversation Groups provide students with the opportunity to engage in casual conversations in English with their peers in a safe environment. This develops confidence in English, familiarity with English slang and presentation skills, builds a friendship network and increases cross-cultural understanding.

I need help with my academic studies. What programs are available?

There is a range of academic support programs available to you:

PASS are collaborative and informal study sessions facilitated peers; senior students who have successfully completed the subject and can help students with study skills and subject content.

Other programs include:

MESH

Study Smart

Academic Literacy Workshops

Other workshops, programs and online resources

I would like to obtain more information relating to my health and wellbeing and health services available to me. Who can I contact?

In addition to visiting your Doctor (GP) or seeking advice from the University’s Wellbeing teams, there are a range of national and state services including services that specialise in catering to the needs of culturally and linguistically diverse young people in Australia.

Further information is available on the NSW Government International Student Health Hub or the StudyNSW Health website.

MEETING NEW STUDENTS AND JOINING CLUBS

I’d like to get more involved with the student community and make new friends? What programs can I join?

Inclusive Communities provides free dinners and lunches for students across six campuses. These are occasions that ensure that students get at least one nutritious meal a week as well as fostering an opportunity to socialize, relax and make new friendships.

Western Sydney University also has a number of Student Collectives that students can join. Collectives organise around and advocate based on foundational issues. Each Collective is self-organised, and is supported by Student Representation & Participation. Collectives are a great way of bringing students together to make friends and meet others with similar interests. Sign up now.

The Ethno-Cultural Collective meets every Thursday on the porch at Parramatta South Building EF from 1pm to 2pm.

Join WESTERNLife. Join 1000's of students in our Virtual Community to share experiences, learn new things, connect with new friends and engage with events or discussions that interest you.

You can think of WESTERNlife as your virtual campus; a connection with all the people and information you would usually have on campus, without having to leave your living room. Just like on campus, the news feed and events will be different every day, so there’s always something new to try. Want to build new study habits at home? Get involved in a club to meet new people? Strengthen your body and mind with sport? Learn to cook?

You can do all this in the click of a button. It’s your one stop shop for connecting! If you are studying at Western from an offshore location, WESTERNLife is a perfect platform to meet other students!

I love sport and want to join a sports team at Western. Who can I contact?

Western has a great range of sports you can get involved in. Join up via WESTERNLife for all the details.

Our commitment to sport is showcased by 1500 current students studying sports related courses, several key relationships with Western Sydney teams, industry expertise, Elite Athlete support and a reputation for sportsmanship at the Unisport Nationals Events. Find out more.

TRAVEL RESTRICTIONS AND EXEMPTIONS

When can international students return to Australia?

The University is working closely and constructively with the state and federal governments to facilitate the safe return of international students back to Australia and to our local communities. 

International students are a much-valued part of the Western Sydney University community, and we look forward to welcoming international students back to our campuses soon. The University will keep students informed as information becomes available.

Please continue to check for updates at the Study NSW website or subscribe to the Study NSW newsletter and follow Study NSW on Facebook, Instagram, and Twitter.

More information: Return of International Students FAQs

Am I eligible for a travel exemption?

Recent Government advice has been received in regards to travel exemptions for certain cohorts of international students to enter Australia under individual exemptions:

- In their final two years of study in Australia; and enrolled in the following courses: Medical; Dental; Nursing; Allied Health Profession degree: Arts therapy, audiology, chiropractic, diagnostic radiographer/medical imaging technologist, dietetics, exercise physiology, genetic counselling, music therapy, occupational therapy, optometry, orthoptics, orthotics/prosthetics, osteopathy, perfusion, physiotherapy, podiatry, psychology, rehabilitation counselling, social work, sonography and speech pathology.)

- Have a confirmed placement in an Australian Hospital or Medical practice within 2 months from the date of application for travel exemption.

If you fit a category above, a supporting letter can be issued by your School. If you do not meet any of these categories, please be aware that applications will generally only be approved in very limited compelling and compassionate circumstances supported by relevant documentary evidence.

The Department of Home Affairs’ website has up to date information about travel restrictions: covid19.homeaffairs.gov.au.