HR forms, templates and guidelines

Collated on this page for your convenience is a broad range of forms, templates and guidelines related to HR processes and procedures at Western Sydney University.

Browse the full catalogue below, or refine your search by selecting from the drop-down menu.

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Recruiting Staff - Hiring Documents

Confidentiality Agreement Form (MS Word Document 42.9 KB) (opens in a new window)
Confidentiality Undertaking document to be completed and signed by each Panel Member.

Recruitment Checklist for Convenor.pdf (PDF File 123.7 KB) (opens in a new window)
This is a checklist to be used by the Convenor of the selection panel to ensure process is followed in accordance with policy

Recruitment Checklist for Panel Members.pdf (PDF File 152.5 KB) (opens in a new window)
This is a checklist to be used by selection panel members to ensure process is followed in accordance with policy

Selection Committee Report (PDF File 188.3 KB) (opens in a new window)
For use by the Selection Committee following interviews, to recommend the appointable candidates for a position.

Selection Committee Report (MS Word Document 61.8 KB) (opens in a new window)
For use by the Selection Committee following interviews, to recommend the appointable candidates for a position.

Shortlisting Form (PDF File 96.7 KB) (opens in a new window)
For use by the Selection Committee, to shortlist candidates for an interview.

Shortlisting Form (MS Word Document 63.1 KB) (opens in a new window)
For use by the Selection Committee, to shortlist candidates for an interview.

Shortlisting Form (MS Excel Document 54.1 KB) (opens in a new window)
For use by the Selection Committee, to shortlist candidates for an interview.

Recruiting staff

Engaging short-term/ contingent workers - FAQs for managers and supervisors (Standard Page ) (opens in a new window)
An informative compilation of all frequently asked questions by managers and supervisors when hiring temporary/contingent staff.

Establishing/ changing a position - Guidelines (Standard Page ) (opens in a new window)
All new positions are to be established prior to submitting a recruitment requisition. These guidelines will assist managers and supervisors during the establishment process.

Guidelines for Confirmation of Identity for Indigenous Australian Staff (PDF File 295.8 KB) (opens in a new window)
Confirmation of Identity for guidelines for Indigenous Australian Staff

Guidelines for writing position statements (PDF File 629.6 KB) (opens in a new window)
To assist managers and supervisors in writing a position statement that accurately reflects the requirements of the position at the University.

Guidelines to pay Allowances to Director of Academic Program, Director of Portfolio and Academic Course Advisor (MS Word Document 44.5 KB) (opens in a new window)
Payment guidelines for allowances to Director of Academic Program, Director of Portfolio or Academic Course Advisor.

Hiring Casual employees - FAQs for managers and supervisors (Standard Page ) (opens in a new window)
An informative compilation of all frequently asked questions by managers and supervisors when hiring casual staff.

Position Description (PD) template (MS Word Document 1.1 MB) (opens in a new window)
A template which provides all of the required fields for a typical Position Description.

Recruitment & Contracts Forms (Standard Page ) (opens in a new window)
Recruitment & Contracts Forms

Recruitment of Senior Staff - Guidelines (PDF File 87.5 KB) (opens in a new window)
A useful document for hiring managers, on the University recruitment process and the procedures for hiring senior staff.

Standard position nomenclature (MS Word Document 14.0 KB) (opens in a new window)
A useful list of standard positions and the associated HEW levels.

Standard Research Start Up Funds packages for Academic Staff Guidelines (MS Word Document 1.0 MB) (opens in a new window)
Guidelines for standard research Start-up funds packages for academic staff

Working at Western Sydney University

Academic Casual Conversion Application (PDF File 530.0 KB) (opens in a new window)
This form is to be used by a casual employee (who is employed as an academic staff member) to apply for conversion to ongoing or fixed-term employment.

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