Graduation deadlines
This page contains information about activities and deadline (dates) pertaining to forthcoming graduation rounds.
NOT YET REGISTERED TO GRADUATE?
Visit Register to graduate (opens in a new window) in the first instance, for guidance on how to register
IMPORTANT:
If you are in your final session of study, it’s time to register for graduation!
Applications to register for graduation close before results are released, so do not wait until you've completed your course to register, as this will delay your (earliest) possible graduation.
TIPS:
Use a laptop or desktop to register (not a mobile device)
Immediately after registering, check you have received your MyGraduation Receipt to your student email account. Don’t forget to check your junk/clutter/spam folders in case the email has not landed in your inbox.
No MyGraduation Receipt email = No Registration!
WHEN TO SEEK ASSISTANCE:
If you register through MySR and do not receive a ‘MyGraduation’ receipt to your student email immediately, then your registration attempt has not been successful. Try to register again, and/or contact us without delay via email (from your student account), to graduations@westernsydney.edu.au.
If you are not sure if you should register now, or have any questions about the registration process, contact us via email (from your student account) to graduations@westernsydney.edu.au, or call 02 4736 0022.
REGISTERED TO GRADUATE?
Please refer to the activities and deadlines below that apply to the graduation round you have registered for
TIP:
All graduation round(s) dates and activities are published here. Bookmark this page so you can check it regularly for any changes or updates.
April 2019 Graduation Deadlines
Below is a list of important dates for April graduation
Make sure each task is finalised by the relevant deadline as there are no extensions to the deadlines for any reason.
To allow for processing time, deadlines to submit your request(s) and supporting documentation have been provided where applicable.
Unless otherwise stated, all deadlines are by Close of Business (5pm) on the date(s) stated.
ACTIVITY | Deadline by which to SUBMIT requests (and where required, supporting documents) | Deadline by which details are to be FINALISED (and appearing in your MySR) |
Registrations to graduate open in My Student Records (opens in a new window) |
Friday 15th June 2018 | |
Registrations to graduate close in My Student Records (opens in a new window) (requests for late registration are for extenuating circumstances only with supporting documentation and will attract a $200 late fee if approved) |
5pm - Wednesday 23 January 2019 | |
Your student record will be assessed as of 3pm Thursday 21 February 2019 NOTE: Schools will upload results 3pm Thursday 21 February 2019. Assessment will be as per results uploaded. This information will reflect in your results release email - to be sent Friday 22 February – exceptions or extensions are not possible. | 3pm Thursday 21 February 2019 (Schools results upload - Internal Process) | |
Last day to resolve any enrolment anomalies for any previously studied units (excluding Summer session) | 5 pm - Wednesday 6 February 2019 |
5pm - Tuesday 19 February 2019 (to enable assessment 3pm, Thursday 21 February) |
Last day to resolve Unit and course transfers on the student records | 5 pm - Wednesday 6 February 2019 |
5pm - Tuesday 19 February 2019 (to enable assessment 3pm, Thursday 21 February) |
Course Variations (opens in a new window) of any type | 5pm - Wednesday 6 February 2019 |
5pm - Tuesday 19 February 2019 (to enable assessment 3pm, Thursday 21 February) |
Advanced Standing (opens in a new window) and Cross Institutional Studies - If currently completing cross institutional studies, to be assessed for eligibility you must have submitted your advanced standing with all documentation via eforms by 5pm - Wednesday 6 February 2019. IMPORTANT: For any units not in current session, must be finalised as per the advanced standing deadlines | 5pm - Wednesday 6 February 2019 |
5pm - Tuesday 19 February 2019 (to enable assessment 3pm, Thursday 21 February) |
Correct course and specialisation details (opens in a new window) | 5pm - Wednesday 6 February 2019 |
5pm - Tuesday 19 February 2019 (to enable assessment 3pm, Thursday 21 February) |
| All outstanding fees, debts and fines (added to your student record post registration) must be finalised (allowing processing time) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details | 5pm - Wednesday 6 February 2019 |
5pm - Tuesday 19 February 2019 (to enable assessment 3pm, Thursday 21 February) |
Name changes (opens in a new window) must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your ‘Preferred’ Given Name is not your official name) |
5pm - Tuesday 19 March 2019 | |
| ASSESSMENT OF YOUR ELIGIBILITY TO GRADUATE | ||
Eligibility emails sent to student email accounts only (date may vary slightly). IMPORTANT: please ensure you check your student email (Including junk/spam/clutter box). If you do not receive an email contact graduations@westernsydney.edu.au immediately | UPDATE: Eligibility emails for April 2019 will be sent by 7pm - Friday, 8 March 2019, if you have not received your email (eligible or decline) by 12 noon Monday, 11 March 2019 please contact graduations@westernsydney.edu.au. | 7pm - Wednesday 13 March 2019 |
Last day to advise Testamur/AHEGS details errors |
5pm - Tuesday 19 March 2019 | |
| IF YOU ARE NOT ELIGIBLE TO GRADUATE | ||
If you are not eligible to graduate in April, your eligibility email will include details about why you are not eligible, as well as information about the transfer of your registration and any RSVP payment you have made to the following graduation round Common reasons for being declined for graduation are given at the base of this page, however please note this is not an exhaustive list | ||
| IF YOU ARE ELIGIBLE TO GRADUATE | ||
Ceremony details will be sent to student email accounts only (approximately 4 weeks prior to ceremonies for April). No changes to your allocated ceremony are permitted |
7pm - Thursday 21 March 2019 | |
RSVP payment (opens in a new window) to either ‘attend’, or graduate ‘in absentia’ ATTEND graduation Graduate ‘IN ABSENTIA’
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5pm - Tuesday 26 March 2019 | |
Last day to defer your graduation (see Deferring your registration (opens in a new window) for detailed information) Students who defer by the deadline will have their graduation registration and (if paid) RSVP payment transferred to the next round If you do not defer by the deadline and you are eligible to graduate, you will be graduated ‘In Absentia’ at your ceremony in April and - If you have paid your RSVP attending fee your documents will be posted to you after graduation. - If you have not made an RSVP payment, your documents will be transferred to University Archives and stored until we receive an ‘In Absentia’ payment from you |
5pm - Tuesday 26 March 2019 | |
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April 2019 graduation ceremonies commence (depending on number of graduands) |
Saturday 27 April 2019 | |
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April 2019 graduation ceremonies conclude (depending on number of graduands) |
Friday 3 May 2019 | |
September 2019 Graduation Deadlines
Below is a list of important dates for September graduation
Make sure each task is finalised by the relevant deadline as there are no extensions to the deadlines for any reason.
To allow for processing time, deadlines to submit your request(s) and supporting documentation have been provided where applicable.
Unless otherwise stated, all deadlines are by Close of Business (5pm) on the date(s) stated.
ACTIVITY | Deadline by which to SUBMIT requests (and where required, supporting documents) | Deadline by which details are to be FINALISED (and appearing in your MySR) |
Registrations to graduate open in My Student Records (opens in a new window) | Thursday, 24 January 2019 | |
Registrations to graduate close in My Student Records (opens in a new window) (requests for late registration are for extenuating circumstances only with supporting documentation and will attract a $200 late fee if approved) |
5pm - Wednesday 5 June 2019 | |
Your student record will be assessed as of 3pm Wednesday 10 July 2019 NOTE: Schools will upload results 3pm Wednesday 10 July 2019. Assessment will be as per results uploaded. This information will reflect in your results release email - to be sent Thursday 11 July – exceptions or extensions are not possible. | 3pm Wednesday 10 July 2019 (Schools results upload - Internal Process) | |
Last day to resolve any enrolment anomalies for any previously studied units (excluding Summer session) | 5pm - Wednesday, 3 July 2019 |
5pm -Tuesday 9 July 2019 |
Last day to resolve Unit and course transfers on the student records | 5pm - Wednesday, 3 July 2019 |
5pm -Tuesday 9 July 2019 |
Course Variations (opens in a new window) of any type |
5pm - Wednesday 3 July 2019 |
5pm -Tuesday 9 July 2019 |
Cross Institutional Studies - If currently completing cross institutional studies, to be assessed for eligibility you must have submitted your advanced standing with all documentation via eforms by 5pm - Wednesday, | 5pm - Wednesday, (only units currently being studied have until Monday, 22 July 2019 to submit via eforms) | 5pm - Appearing on Student Record Tuesday |
| Advanced Standing (opens in a new window) | ||
Correct course and specialisation details (opens in a new window) |
5pm - Wednesday, 3 July 2019 |
5pm -Tuesday 9 July 2019 |
| All outstanding fees, debts and fines must be finalised (allowing processing time) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details |
5pm - Wednesday, 3 July 2019 |
5pm -Tuesday 9 July 2019 |
Name changes (opens in a new window) must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your ‘Preferred’ Given Name is not your official name) | 5pm - Wednesday 7 August 2019 | |
| ASSESSMENT OF YOUR ELIGIBILITY TO GRADUATE | ||
Eligibility emails sent to student email accounts only (date may vary slightly). IMPORTANT: please ensure you check your student email (Including junk/spam/clutter box). If you do not receive an email contact graduations@westernsydney.edu.au immediately |
7pm - Wednesday 31 July 2019 | |
Last day to advise Testamur/AHEGS details errors |
5pm - Tuesday 16 August 2019 | |
| IF YOU ARE NOT ELIGIBLE TO GRADUATE | ||
If you are not eligible to graduate in April, your eligibility email will include details about why you are not eligible, as well as information about the transfer of your registration and any RSVP payment you have made to the following graduation round Common reasons for being declined for graduation are given at the base of this page, however please note this is not an exhaustive list | ||
| IF YOU ARE ELIGIBLE TO GRADUATE | ||
Ceremony details will be sent to student email accounts only (approximately 4 weeks prior to ceremonies for April). Ceremony details will only be sent to those who have made payment (attending and in absentia), as this provides the opportunity to change your attendance mode/defer prior to advertised timelines - (5pm - Tuesday, 20 August 2019). No changes to your allocated ceremony are permitted |
7pm - Tuesday 13 August 2019 | |
RSVP payment (opens in a new window) to either ‘attend’, or graduate ‘in absentia’ ATTEND graduation Graduate ‘IN ABSENTIA’ |
5pm - Tuesday 20 August 2019 | |
Last day to defer your graduation (see Deferring your registration (opens in a new window) for detailed information). Deferrals are only actioned in written form from your student email account and received prior to the closing date. Students who defer by the deadline will have their graduation registration and (if paid) RSVP payment transferred to the next round If you do not defer by the deadline and you are eligible to graduate, you will be graduated ‘In Absentia’ at your ceremony in April and - If you have paid your RSVP attending fee your documents will be posted to you after graduation. - If you have not made an RSVP payment, your documents will be transferred to University Archives and stored until we receive an ‘In Absentia’ payment from you |
5pm - Tuesday 20 August 2019 | |
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September 2019 graduation ceremonies commence (Saturday will only be used if numbers require it) |
Saturday 14 September 2019 | |
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September 2019 graduation ceremonies conclude (Friday will only be used if numbers require it) |
Friday 20 September 2019 | |
Reasons for being declined for graduation
Any activity that results in a delay to your final results (leads to an automatic decline for graduation). Such activities include (but are not limited to)
- Sitting a deferred exam
- Sitting a supplementary exam
- Submitting an additional assessment
- Submitting documentation for special consideration
- Misconduct hearings (regardless of final outcome)
- Your results are not finalised by the advertised timelines
- You are currently enrolled
- You have outstanding grades
- Professional placement / Industrial Experience processing/grades are not complete
- You have advanced standing or course transfer details still pending
- Cross Institutional details are not finalised
- Your post census miscellaneous unit is not finalised and transferred by the advertised timelines
- You have not met course requirements by the advertised timelines
- Delays in processing marks
- Course variation not finalised on student record
- Enrolment issues not finalised
Other reasons
- Submitted documentation for a review of grade (If you are applying for a Review of Grade and have a pass mark making you eligible to graduate, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced – if it is able to be changed)
- Outstanding financial debts to the University (library fines, study fees, encumbrance of any type)
- Anything outstanding on your student record as of results upload
Additional Information for December Graduation Rounds
December timelines are extremely tight, and as detailed above, many deadlines occur prior to release of results. As such, graduating in December may not be suitable for all students.
Who can graduate in December? December round is only open to select cohorts. For a list of participating courses for December (only available October each year), please refer to Who is eligible to participate in December (opens in a new window)
My course is listed for December. How do I register? If your course is included in December round, from October you should be able to register/update your graduation registration within your MySR
If you cannot see the option for December in your MySR and your course is listed as a participating course, contact graduations@westernsydney.edu.au immediately, so that we can investigate and advise
By completing your registration for December, you are confirming that you are aware of, and accept, the below unique conditions for December round
If these conditions are not acceptable to you, do not apply for December graduation (or update/defer your registration to April of the following year)
- Confirmation of your eligibility to graduate (and if eligible ceremony details) will be available only 1 week prior to graduation
NOTE: If you are intending on inviting family and friends to your graduation this short time frame could be expensive to book flights and accommodation with such short notice, and also prove problematic to arrange visas for guests visiting from overseas
- You will be required to make your RSVP payment before being advised of eligibility to graduate or if eligible, ceremony details
NOTE: if for any reason you are not eligible to graduate, any RSVP payment you have made will be transferred to April of the following year, unless you request a refund
- Double degree with Bachelor of Laws – you will only be assessed if you have already graduated from the first component of your double degree, OR, you are eligible to graduate from both components.
For example, if you are graduating from Bachelor of Business and Commerce/Bachelor of Laws, then you will need to have graduated from the Business component previously, to enable you to graduate from your Law component in the December round. Alternatively you have completed both components and will graduate from both awards in the December round.
Only Law double degrees are considered for December and with the above conditions. No other Bachelor double degree awards are included in December
- Honours students studying in Spring Session are not able to be included as there is not enough time from results release to actual ceremonies to have these finalised / appealed
My course is not listed for December. What does this mean? If your course is not listed as participating in December graduation, this means that the earliest round you can be considered for graduation is April of the following year
- Be sure to register for April graduation before registrations close (see April Graduation Ceremonies, above)
Need further advice about December graduation, or about graduation in general?
If you are student (or staff member) and have any questions about graduation or would like clarification on any of the information provided on our web pages, please contact us via graduations@westernsydney.edu.au. By contacting Graduations directly this will ensure that you receive the most up to date information about graduation.
Please also note that sometimes it is necessary to update or alter graduation details or deadlines. Should this occur, our Graduations team will update the relevant web page(s), and where appropriate, advise students of the changes by email (to their student email account).
We recommend that you bookmark this page, and visit it (and your student email account) regularly, to ensure you do not miss any critical information or deadlines.
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