Graduation deadlines
Below is a list of important dates for upcoming graduation rounds (please refer to dates relevant to your round). Make sure you complete each task by the relevant deadline (allowing processing time). These dates cannot be extended for any reason. All communication is via student email accounts only Ensure you check your student email regularly (including your junk/clutter boxes). If you have not received communication as per below, email graduations@westernsydney.edu.au immediately
December 2018 graduation ceremonies
IMPORTANT:
- December 2018 registrations are closed
- Please use a desktop or laptop to register (no other electronic devices)
- All communication is via student email accounts only Ensure you check your student email regularly (including your junk/clutter boxes). If you have not received communication as per below, email graduations@westernsydney.edu.au immediately
- Timelines are extremely tight for December, we are unable to accommodate any requests past deadlines under any circumstance. Allow at least 10 working days for processing time. The advertised dates are for records to be complete (not when documentation is to be submitted)
- No MyGraduation Receipt email = No Registration
- Required documents to be submitted by Wednesday, 17 October (finalised on student record by Wednesday, 24 October)
IMPORTANT DATES FOR REGISTRATION | Date |
Registrations to graduate open in My Student Records. IMPORTANT: Please don't wait until you've completed your course to register. Register prior to the closing date and finalise outstanding items prior to advertised deadlines. Use a laptop or desktop to register. No MyGraduation Receipt email = No Registration. | 3 October 2018 |
| Registrations to graduate close in My Student Records | Close of business - 16 October 2018 |
IMPORTANT DATES TO ENSURE YOUR STUDENT RECORD IS READY FOR ASSESSMENT | |
| Your student record will be assessed as of 3pm Wednesday 5 December (there is absolutely no opportunity for changes. We will assess your record as per the information available at that time) | School Upload 5 December, release via email 6 December (assessments will be as per results uploaded – no extensions) |
Advanced Standing must be finalised and appearing in your MySR. IMPORTANT: Completed documentation must be submitted four weeks prior, allowing for processing - all details must be finalised and appearing in MySR by the advertised deadline – not just submitted | Close of business - 24 October 2018 |
Course Variations of any type must be finalised and appearing in MySR. IMPORTANT: Completed documentation must be submitted at least 10 full business days prior to the advertised deadline, to allow for processing (not submitted by the deadline date, course variations need to be completed by the deadline date). | Close of business - 24 October 2018 |
Your course and specialisation details must be correct and appearing in MySR. IMPORTANT: Your registration will be declined and or incorrect if details are not complete | Close of business - 24 October 2018 |
| All outstanding fees, debts and fines must be finalised (allowing processing time) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details. Your registration will be declined if there are any outstanding fees, debts or fines. It is your responsibility to check. | Close of business - 24 October 2018 |
| Cross Institutional Studies this would be applicable to any previous study outside of current session - no extensions available for December graduations | Required documents to be submitted by Wednesday, 17 October (finalised on student record by Wednesday, 24 October) |
IMPORTANT DATES TO FINALISE YOUR GRADUATION INFORMATION | |
Eligibility emails sent to student email accounts only (date may vary slightly). IMPORTANT: please ensure you check your student email regularly (Including junk/clutter box). If not received contact graduations@westernsydney.edu.au immediately | Not Applicable for December – Eligibility/ Ceremony details are only available 1 week prior to ceremony - as per information provided throughout registration period |
Last day to advise Testamur/AHEGS details errors. IMPORTANT: Carefully read all details. Charges will be incurred if changes are required after this date (and your changes will also not be updated in time for ceremony or production of the graduation book). Details will be as per your registration unless you have emailed and asked for this to be updated | Close of business - 24 October 2018 |
Name Changes must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your Preferred Given Name is not your official name ).IMPORTANT - All documentation must be submitted to Student Central 3 days prior to allow for processing. Charges will be incurred if not finalised by advertised timelines | Close of business - 24 October 2018 |
Last day to defer your graduation. IMPORTANT: You have been provided the date range for December graduations. If you are not available for either of the December graduation days please ensure you defer by the advertised timeline (late requests will be declined). Do not wait for ceremony details to defer. You can only defer to April 2019. | Close of business - 24 October 2018 |
RSVP payment due regardless of attendance mode - IMPORTANT: If your RSVP payment is not received by the due date and you wish to attend, the cost will increase to $200 (attend, including hire regalia option). This includes an $80 late payment fee (non-refundable). Late fee is for attendance mode only. If the attendance payment is made and you are unable to attend, you must defer in writing by the advertised timeline. You are able to request a full refund (excluding late fee if paid) or have your payment transferred to the next round We do not confirm payment. Onestop is your own account (not a University system and not linked to your student account). You must create an account in OneStop to make payment. To check payment please check your Onestop account for receipt and payment details. | Close of business - 24 October 2018
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Ceremony details are sent to student email accounts only (approximately 1 week prior to ceremonies for December). IMPORTANT: please ensure you check your student email regularly (including junk/clutter box). If not received contact graduations@westernsydney.edu.au immediately. No changes to allocated ceremony permitted. To avoid disappointment, please do not request details earlier. These timelines were provided prior to you registering for December. | Close of business - 11 December 2018 |
December 2018 graduation ceremonies start | 18 December 2018 |
December 2018 graduation ceremonies end | 19 December 2018 |
April 2019 graduation ceremonies
IMPORTANT:
- Please use a desktop or laptop to register (no other electronic devices)
- All communication is via student email accounts only Ensure you check your student email regularly (including your junk/clutter boxes). If you have not received communication as per below, email graduations@westernsydney.edu.au immediately
- No MyGraduation Receipt email = No Registration
- Allow processing time. The advertised dates are for records to be complete (not when documentation is to be submitted). Allow at least 10 working days for processing
IMPORTANT DATES FOR REGISTRATION | Date |
|---|---|
| Registrations to graduate open in Registrations to graduate open in My Student Records. IMPORTANT: Please don't wait until you've completed your course to register. Register prior to the closing date and finalise outstanding items prior to advertised deadlines. Use a laptop or desktop to register. No MyGraduation Receipt email = No Registration. | 15th June 2018 |
| Registrations to graduate close in My Student Records | Close of business - 23 January 2019 |
| IMPORTANT DATES TO ENSURE YOUR STUDENT RECORD IS READY FOR ASSESSMENT | |
| Successful final results will be assessed as per Summer results school upload - a day prior to summer results release (21 February) | Will be assessed as per school upload falling a day prior to summer results release |
Advanced Standing must be finalised and appearing in your MySR. IMPORTANT: Completed documentation must be submitted four weeks prior to allow for processing. All details must be finalised and appearing in MySR by the advertised deadline (not just submitted) | Close of business – 21 February 2019 |
| Course Variations of any type must be finalised and appearing in MySR. IMPORTANT: Completed documentation must be submitted at least 10 full business days prior to the advertised deadline to allow for processing (not submitted by the deadline date, course variations need to be completed). | Close of business – 21 February 2019 |
| Your course and specialisation details must be correct and appearing in MySR. IMPORTANT: Your registration will be declined and /or incorrect if details are not complete | Close of business – 21 February 2019 |
| All outstanding fees, debts and fines must be finalised (allowing processing time). Refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details. Your registration will be declined if there are any outstanding fees, debts or fines. It is your responsibility to check. | Close of business – 21 February 2019 |
| Cross Institutional Studies. If you are currently completing cross institutional studies, to be assessed for eligibility you must have submitted your advanced standing with all documentation via eforms by 21 February. IMPORTANT: Any units not in current session must be finalised as per advanced standing deadlines. | Everything submitted by close of business – 21 February 2019 |
| IMPORTANT DATES TO FINALISE YOUR GRADUATION INFORMATION | |
| Eligibility emails sent to student email accounts only (date may vary slightly). IMPORTANT: Please ensure you check your student email regularly (Including junk/clutter box). If not received contact graduations@westernsydney.edu.au immediately | Close of business - 14 March 2019 |
Last day to advise Testamur/AHEGS details errors. IMPORTANT: Carefully check all details. Charges will be incurred if changes are required after this date | Close of business 19 March 2019 |
| Name Changes must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (Preferred Given Name, is not your official name ).IMPORTANT - All documentation must be submitted to Student Central 3 days prior, to allowing for processing. Charges will be incurred if not finalised by advertised timelines | Close of business 19 March 2019 |
| Ceremony details sent to student email accounts only (approximately 4 weeks prior to ceremonies, date may vary slightly). IMPORTANT: please ensure you check your student email regularly (including junk/clutter box). If not received contact graduations@westernsydney.edu.au immediately. No changes to allocated ceremony permitted | Close of business – 21 March 2019 |
RSVP payment due regardless of attendance mode - IMPORTANT: If your RSVP payment is not received by the due date and you wish to attend, the cost will increase to $200 (attend, including hire regalia option). This includes an $80 late payment fee (non-refundable). Late fee is for attendance mode only. If the attendance payment is made and you are unable to attend, you must defer in writing by the advertised timeline. You are able to request a full refund (excluding late fee if paid) or have your payment transferred to the next round We do not confirm payment. Onestop is your own account (not a University system and not linked to your student account). You must create an account in OneStop to make payment. To check payment please check your Onestop account for receipt and payment details. | Close of business - 26 March 2019 |
| Last day to defer your graduation. IMPORTANT: You can only defer to September 2019. Requests for late deferrals will not be accepted under any circumstance | Close of business - 26 March 2019 |
| April 2019 graduation ceremonies start | 27 April 2019 |
| April 2019 graduation ceremonies end | 3 May 2019 |
IMPORTANT INFORMATION – PLEASE ENSURE YOU READ
Please use a desktop or laptop to register and check you have received your MyGraduation Receipt immediately (including checking your junk/clutter box). No MyGraduation Receipt email = No Registration
To have your registration to graduate assessed correctly, it is your responsibility to ensure:
- you are enrolled in the correct course;
- your correct specialisations appear in your MySR;
- all of your grades are correct and sitting under the correct course by the deadline, allowing for processing time;
- all outstanding debts, fees and fines are paid by the deadline, allowing for processing time;
- all requirements for advanced standing, cross institutional study and course transfers are finalised by the deadline, allowing for processing times.
- Your name is correct on the system
All units studied need to have grades finalised and appearing on your MySR by the advertised deadlines. If not, your registration will be declined and your registration will be transferred to the next graduation round.
Your eligibility to graduate will be confirmed by the Graduation Team only (no other business unit has the authority to confirm eligibility for graduation). Confirmation will be sent via email to your student email account only (please see relevant advertised deadlines). IMPORTANT: Please do not make plans to graduate (including booking flights for family) until you have received official email confirmation from the Graduation team that you are eligible to graduate.
Graduation RSVP payment is to be made prior to ceremony allocation (for all rounds). If you receive ceremony allocation (April/September only) and are unable to attend, you must email us in writing from your student account, to defer to the next available future round prior to advertised timelines. If you defer by the advertised timelines you will receive a full refund (if requested) or payments transferred to the future round. Any requests for refund after this time will incur a $20 administration fee. If your RSVP payment is not received by the due date, you will incur a late payment fee to attend graduation. This includes an $80 non-refundable late payment fee for those who wish to attend. Graduating in absentia does not incur the late fee.
If any of the following apply to you and your student record is not complete by the advertised timelines, you will not be eligible to graduate (this is finalised by advertised timelines; not submitted. You must allow at least 10 days processing):
- Sitting a deferred exam (automatic decline)
- Sitting a supplementary exam (automatic decline)
- Submitting an additional assessment (automatic decline)
- Submitted documentation for a review of grade (If you are applying for a Review of Grade and have a pass mark making you eligible to graduate, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced – if able to be changed)
- Submitted documentation for special consideration (automatic decline)
- Misconduct hearings (regardless of final outcome) or any activity that results in a delay to your final results
- Your post census miscellaneous unit is not finalised and transferred by the advertised timelines
- Your results are not finalised by the advertised timelines
- You are currently enrolled
- You have outstanding grades
- Professional placement / Industrial Experience processing/grades are not complete
- You have advanced standing or course transfer details still pending
- Cross Institutional details are not finalised
- Financial debts to the University (library fines, study fees, encumbrance of any type)
- You have not met course requirements by the advertised timelines
- delays in processing marks
- Any activity that results in a delay to your final results (regardless of reason)
- course variation not finalised on student record
- enrolment issues not finalised
- Anything outstanding on student record as of results upload will be declined
There is no opportunity for anomalies, these students will be declined
ADDITIONAL INFORMATION IF YOU ARE INCLUDED IN DECEMBER
December timelines are extremely tight and deadlines many occur prior to you knowing your results. If your award is included and you register for December you are confirming that you are aware of, and accept, the below conditions. If you do not accept the below conditions please register for a future round; do not apply for December.
- Please check your MySR in October, if your award appears with the option to select December you are able to apply
- If your student record is not finalised by the advertised timelines you will be declined (please do not request special consideration)
- Honours students studying in Spring Session are not able to be included as there is not enough time from results release to actual ceremonies to have these finalised / appealed.
- Ceremony details are only available 1 week prior to ceremonies. If this is not enough notice for you, apply for a future round
- All details are to be finalised as per timelines which is prior to receiving eligibility / ceremony details. If this does not suit, please register for a future round
- If you are not eligible to graduate, your registration will be moved to the next available round. If you are eligible to graduate, you will graduate in December
- Double degree with Bachelor of Laws – you will only be assessed if you have already graduated from the first component of your double degree or you are eligible to graduate from both components. For example, if you are graduating from Bachelor of Business and Commerce/Bachelor of Laws, then you will need to have graduated from the Business component in a previous graduation round to enable you to graduate from your Law component in the December ceremonies or you have completed both components and will graduate from both awards. Only Law double degrees are considered for December with the above conditions, no other Bachelor double degree awards are included in December.
If you do not accept and agree with the above conditions, apply for a future round.
Any variations to the graduation deadlines will be confirmed by the Graduation Team only. This will be communicated to your student email account or by an update to this website. If you have any questions, please contact the Graduation Team directly at graduations@westernsydney.edu.au as we cannot always guarantee that staff from other business units will have the most up to date information in relation to graduation
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