Graduation deadlines


Below is a list of important dates for upcoming graduation ceremonies. Make sure you complete each task by the relevant deadline (allowing processing time) as these dates cannot be extended.

Final processing dates have also been included to help you in the event that you need to contact your School or another university department to finalise your record in time.

April 2017 graduation ceremonies

Action Date
Registrations to graduation open in My Student Records 1 June 2016
Registrations to graduate close in My Student Records  Close of business - 11 January 2017
Advanced Standing must be final and appearing in your MySR (completed documentation must be submitted four weeks prior, allowing for processing – all details must be finalised and appearing in MySR by the advertised deadline) Close of business - 23 January
Course Variations (and course transfers after completing a Course Variation application) must be final and appear in MySR (completed documentation must be submitted at least ten full business days prior to advertised deadline - all details must be finalised and appear in MySR by advertised deadline) Close of business - 23 January
Your course and specialisation details must be correct and showing in MySR*
Your registration will be declined and/or incorrect if these details are not complete and accurate
Close of business - 23 January
All outstanding fees, debts and fines must be paid - please refer to your MySR account to check these. Your registration will be declined if there are any outstanding fees. Close of business - 23 January

Cross institutional studies  (If you have completed cross institutional studies at another institution please contact graduations@westernsydney.edu.au to discuss options available

Successful Spring Session unit final results must appear in your MySR (excluding Summer 2016/2017 units) (No Change of Grades or Late Grades accepted) Close of business - 28 January
Eligibility emails sent to student email accounts (excluding students studying units in Summer and College students studying Term 3) Close of business - 15 February
Successful final results for Summer 2016/17 units and College Term 3 results will be assessed as they appear on your student record as of midnight 15 February (No Change of Grades or Late Grades accepted) Your record will be assessed as per results uploaded midnight - 15 February
University Summer and College Term 3 student eligibility emails will be sent to student email accounts Close of business - 24 February
Last day for student special requirement requests for assistance during your ceremony (This is for graduating students only not guests) Close of business - 1 March
Last day to advise testamur/AHEGS details errors (ensure you read your eligibility details). Charges will occur if received after this date Close of business - 1 March
Name changes must be submitted to Student Central (please allow processing time). charges will occur if received after this date Close of business - 1 March
Ceremony details sent to student email accounts (approximately five weeks prior to ceremonies, date may vary slightly) Close of business - 3 March
Last day to defer your graduation (no late deferrals accepted) Close of business - 8 March
RSVP payment due regardless of attendance mode (late charge of $200 will apply if payment is not received by the advertised deadline) Close of business - 8 March
April 2017 graduation ceremonies start 7 April 
April 2017 graduation ceremonies end 13 April 

Registration

To have your registration to graduate assessed correctly, it is important to ensure:
* You are enrolled in the correct course
* Your specialisations are correct and appearing in MySR
* All your grades are correct and sitting under the correct course by the deadline, allowing processing time
* All outstanding fees and fines are paid by the deadline, allowing processing time
* All requirements for Advanced Standing, Cross institutional study and course transfers are finalised by the deadline, allowing processing time

All units studied in Spring Session 2016, need to have final grades finalised by Close of business 28 January. If not finalised your registration will be declined and you will be transferred to the following graduation round (September 2017).

If you have completed cross institutional studies at another institution, you will need to check that institutions result release date and contact graduations@westernsydney.edu.au.

If you are studying in Summer Session or Term 3 (for College students) and want to graduate in April, you still need to register to graduate before Wednesday, 11 January 2016.

Summer and Term 3 unit results will be assessed for eligibility as of midnight on 15 February .All other anomalies, unit results (eg. Spring) need to be finalised by the Spring deadline date (close of business 28 January)

Sitting a deferred exam, supplementary exam or if you are required to submit an additional assessment may result in a decline outcome if results are not finalised as per the advertised timelines. This also includes misconduct hearings or any activity that results in a delay to your final results.

If you are applying for a Review of Grade you must email graduations@westernsydney.edu.au to move your registration to a future round, if you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced and original documentation returned.

If your RSVP payment (attending or in absentia) is not received by the due date, you will incur a $200 late payment fee.

Any variations to the graduation deadlines will be confirmed by the Graduations team (only). This will be via your student email account or an update to this website. If you have any questions, please contact the Graduations team directly at graduations@westernsydney.edu.au as School staff and other business units may not have the most up to date information to advise on eligibility or changes to advertised dates in relation to any aspects of graduation.