Graduation deadlines

Below is a list of important dates for September graduation. Make sure you complete each task by the relevant deadline (allowing processing time). These dates cannot be extended for any reason. All communication is via student email accounts only ensure you check your student email regularly (including your junk/clutter boxes). If you have not received communication as per below, email graduations@westernsydney.edu.au immediately

September 2018 graduation ceremonies

IMPORTANT:

  • Please use a desktop or laptop to register (no other electronic devices)
  • All communication is via student email accounts only ensure you check your student email regularly (including your junk/clutter boxes). If you have not received communication as per below, email graduations@westernsydney.edu.au immediately
IMPORTANT DATES FOR REGISTRATION
Date

Registrations to graduate open in Registrations to graduate open in My Student Records. IMPORTANT: Please don't wait until you've completed your course to register; register prior to the closing date and finalise outstanding items prior to advertised deadlines. Use a laptop or desktop to register. No MyGraduation Receipt email = No Registration.

 1 February 2018
Registrations to graduate close in My Student Records  Close of business - 14 June 2018
IMPORTANT DATES TO ENSURE YOUR STUDENT RECORD IS READY FOR ASSESSMENT
 
Successful final results must be appearing in MySR Close of business - 13 July 2018

Advanced Standing must be finalised and appearing in your MySR. IMPORTANT: Completed documentation must be submitted four weeks prior, allowing for processing - all details must be finalised and appearing in MySR by the advertised deadline – not just submitted

 Close of business - 13 July 2018

Course Variations of any type must be finalised and appearing in MySR. IMPORTANT: Completed documentation must be submitted at least 10 full business days prior to the advertised deadline, to allow for processing – not submitted by  the deadline date, it needs to be completed).

 Close of business - 13 July 2018

Your course and specialisation details must be correct and appearing in MySR. IMPORTANT: Your registration will be declined and or incorrect if details are not complete

 Close of business - 13 July 2018             
All outstanding fees, debts and fines must be finalised (allowing processing time) - refer to your emails, MySR account to check these details or call Student Central on 1300 668 370. Your registration will be declined if there are any outstanding fees. It is your responsibility to check. Close of business - 13 July 2018

Cross Institutional Studies. If you are currently completing cross institutional studies, to be assessed for eligibility you must have submitted your advanced standing with all documentation via eforms by Monday, 23 July. IMPORTANT: Previously studied units (not in current session) must be finalised as per the advanced standing deadlines.

 
IMPORTANT DATES TO FINALISE YOUR GRADUATION INFORMATION
 

Eligibility emails sent to student email accounts only (date may vary slightly). IMPORTANT: please ensure you check your student email regularly (Including junk/clutter box). If not received contact graduations@westernsydney.edu.au immediately

Close of business - 1 August 2018

Last day to advise Testamur/AHEGS details errors. IMPORTANT: Carefully read all details , charges will occur if changes required after this date

Close of business - 8 August 2018

Name Changes must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (Preferred Given Name, is not your official name ).IMPORTANT - All documentation must be submitted to Student Central 3 days prior, allowing processing, charges will occur if not finalised by advertised timelines

 Close of business - 8 August 2018

RSVP payment due regardless of attendance mode - IMPORTANT: If your RSVP payment is not received by the due date and you wish to attend, cost will increase to $200 to attend (hire regalia option). This includes an $80 late payment fee (non-refundable). Late fee is for attendance mode only.  If the attendance payment is made and you are unable to attend, you must defer in writing by the advertised timeline.  You are able to request a full refund (excluding late fee if paid) or transferred to next round

We are unable to confirm payments, Onestop is your own account (not a University system and not linked to your student account) - you must make an account to make payment - to check payment please check your Onestop account for receipt and payment details.

Close of business - 8 August 2018

Ceremony details sent to student email accounts only (approximately 5 weeks prior to ceremonies, date may vary slightly). IMPORTANT: please ensure you check your student email regularly (including junk/clutter box). If not received contact graduations@westernsydney.edu.au immediately. No changes to allocated ceremony permitted

Close of business - 15 August 2018

Last day to defer your graduation. IMPORTANT: You can only defer to April 2019 – please do not request December as this is a closed round and your request will be declined. Requests for late deferrals will not be accepted under any circumstance (deferments are only actioned in written form by the deadline)

Close of business - 22 August 2018

September 2018 graduation ceremonies start22 September 2018
September 2018 graduation ceremonies end28 September 2018

IMPORTANT INFORMATION – PLEASE ENSURE YOU READ

Please use a desktop or laptop to register and check you have received your MyGraduation Receipt immediately (including checking your junk/clutter box). No MyGraduation Receipt email = No Registration

To have your registration to graduate assessed correctly, it is your responsibility to ensure:

  • you are enrolled in the correct course;
  • your correct specialisations appear in your MySR;
  • all of your grades are correct and sitting under the correct course by the deadline, allowing processing time;
  • all outstanding fees and fines are paid by the deadline, allowing processing time;
  • all requirements for advanced standing, cross institutional study and course transfers are finalised by the deadline, allowing processing times.
  • Your name is correct on the system

All units studied need to have grades finalised and appearing on your MySR by close of business on Friday, 13 July 2018. If not finalised and appearing on your MySR, your registration will be declined and you will be transferred to the following graduation round (April 2019).

If you have completed cross institutional studies, you will need to check the institutions result release date and email graduations@westernsydney.edu.au to discuss options available – this is only available to student’s in a current session of Cross Institutional study, if completed out of current session you are to have this finalised by the advanced standing deadlines.

Student records are to be finalised by close of business on Friday, 13 July 2018. If not, your registration will be declined and you will be transferred to the following graduation round (April 2019)

Your eligibility to graduate in September 2018 will be confirmed by the Graduation Team only (no other business unit has the authority to confirm eligibility for graduation). Confirmation will be sent via an eligibility email to your student email account only (dates above). IMPORTANT: Please do not make plans to graduate (including booking flights for family) until after you receive your eligibility email.

If any of the following apply to you, you will not be eligible to participate in September graduation ceremonies:

  • Sitting a deferred exam
  • Sitting a supplementary exam
  • Submitting an additional assessment
  • Submitted documentation for a review of grade (If you are applying for a Review of Grade and have a pass mark making you eligible to graduate, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced)
  • Submitted documentation for special consideration
  • Misconduct hearings or any activity that results in a delay to your final results
  • your post census miscellaneous unit is not finalised and transferred by the advertised timelines
  • your results are not finalised by the advertised timeline
  • you are currently enrolled
  • you have outstanding grades
  • Professional placement processing is not completed (allowing up to 2 weeks for processing)
  • you have advanced standing or course transfer details still pending
  • Cross Institutional details are not finalised
  • Financial debts to the University (library fines, study fees)
  • you have not met course requirements
  • Any activity that results in a delay to your final results (regardless of reason).
    If your RSVP payment is not received by the due date, you will be charged $200 to attend graduation (hire regalia option). This includes an $80 late payment fee. This fee is only for those who are wishing to attend. Graduating in absentia does not incur the late fee.
    We are unable to confirm payments, Onestop is your own account (not a University system and not linked to your student account) - you must make an account to make payment - to check payment please check your Onestop account for receipt and payment details.
    Any variations to the graduation deadlines will be confirmed by the Graduation Team only. This will be communicated to your student email account or by an update to this website. If you have any questions, please contact the Graduation Team directly at  graduations@westernsydney.edu.au as we cannot always guarantee that staff from other business units will have the most up to date information in relation to graduation