Conferral Deadlines

Are you a research student?  If you are a Research graduate, you must follow communication and details as provided by the Graduate Research School (GRS). To be included in the next official conferral round your completion details must be finalised by the date provided by GRS otherwise your conferral may be delayed until the following round. Please contact the Graduate Research School to confirm details of conferral rounds Contact GRS (opens in new window)

You must clear all outstanding debts with the University before you can be completed/conferred. This includes:

• Tuition Fees
• Student Services and Amenities Fee (SSAF)
• Loans
• Library fines
• Equipment fees

Potential Graduates with outstanding debts will not be permitted to graduate. If your debt is not cleared before the advertised completion/conferral dates, you will not be included on the graduation list until all debts are cleared. Please refer to the Holds (Encumbrances) | Western Sydney University page for information on  how to pay, what will happen if you don't clear your debts, and how to get help and advice.

Once you've cleared any debts, please ensure that you advise the Graduations Team by submitting a WNOW (opens in new window) ticket selecting “student service” “student administration” “graduations”

Any activity that results in a delay to your final results leads to your completion/conferral being moved to a future month. Such activities include (but are not limited to):

• Sitting a deferred exam
• Sitting a supplementary exam
• Submitting an additional assessment
• Submitting documentation for special consideration
• Misconduct hearings (regardless of final outcome)
• Your results are not finalised by the advertised timelines
• You are currently enrolled
• You have outstanding grades
• Professional placement / Industrial Experience processing/ Industry Based Learning / grades are not complete
• You have advanced standing or course transfer details still pending
• Cross Institutional details are not finalised
• Your post census miscellaneous unit is not finalised and transferred by the advertised timelines
• You were given an extension to submit work and results not finalised by advertised timelines
• You have not met course requirements by the advertised timelines (regardless of cps achieved)
• Cross Institutional study results are post our advertised timelines, unfortunately we are unable to extend our timelines
• Delays in processing marks
• You have not received an honours level for honours courses
• You have not met course requirements by the advertised timelines (regardless of cps achieved)
• Cross Institutional study results are post our advertised timelines, unfortunately we are unable to extend our timelines
• Delays in processing marks
• You have not received an honours level for honours courses
• Change of Grade no processed by advertised timeline
• Course variation not finalised on student record
• Enrolment issues not finalised
• You are doing the GPA neutral scheme (2021 only)
• Submitted documentation for a review of grade

If you have outstanding details, please contact your Academic Program Advisor requesting them to finalise outstanding details to enable you to move to completion/conferral, this is not the responsibility of the graduation team.

If you have been identified as a potential graduand for the current conferral round, your degree status will be one of the following:

You have been identified as a "potential graduand" for the current conferral round. Your status needs to be approved by the School Academic Committee and Academic Senate and all course requirements met and approved before you are eligible to graduate.

You have satisfied academic requirements for your program: your results have been officially released, you have completed your program requirements, and you will be conferred in the upcoming conferral round. You are now a "graduand".

Once your degree has been conferred you will be a "graduate", and your award will be posted in the 4 weeks following the conferral date if all payments has been received Postage charge for documents within Australia is $30 and outside Australia is $55, when you select the relevant option, the cost is auto populated.

OneStop (opens in a new window) -> Western Sydney University Payments -> Graduations -> Official Documents (Graduates and Alumni)

GR – Graduation Revoked:

Please check that your specialisations are shown correctly (Majors, Minors etc.).

Testamur Majors will be shown on your testamur (degree certificate) and the Australian Higher Education Graduation Statement (AHEGS).

Non-Testamur Majors and Minors will be shown on your AHEGS only – please refer to the handbook or your Academic Program Advisor if unsure.

If you have completed study allowing you to graduate with Honours, check that your level of Honours has been added to your record. If your level of Honours is not reflected on your record, contact your Honours Coordinator promptly to ensure the information is added by the advertised timeline otherwise you may be moved to a future conferral.

If you believe you have met the requirements to be awarded Distinction or University Medal, check that this has been added to your record. If you are unsure whether you are eligible to graduate with Honours, Distinction or a University Medal, refer to the Graduation Policy / Document / Policy DDS (westernsydney.edu.au)

The completion date is the official date the administration team check all of your student record and complete your record, this will appear on any course completion letter or transcript only if the graduation team have actioned your student record.

This is the date on which your award or degree is conferred. Conferral is the process by which your degree is awarded. You are considered a graduate of Western Sydney University once your conferral date has passed. Awards are conferred monthly. The conferral process is separate from the graduation ceremony  when the graduation event takes place.

In mySR check that your Name on Testamur is your full legal name. This is the name that appears on all your official documents from the University including your testamur (degree certificate) and the Australian Higher Education Graduation Statement (AHEGS). Your student record should be held in your full legal name.

If you need to change your personal details, you will need to complete the following form.

Changing your personal details | Western Sydney University

You need to complete this form and lodge it with Student Central if you want:

• To graduate under a name that is different from what currently appears on your student record. You must provide proof of your legal name (e.g., Change of Name certificate, marriage/divorce certificate, passport). Copies of documents will not be accepted unless they are certified copies.

Your testamur and student record should show your full legal name. Notify the Graduations Team immediately and prior to the advertised deadlines via a WNOW ticket  of any changes to your name or charges may be incurred for any changes.

No titles will be printed on the testamur.
No brackets will be printed on the testamur

Your graduation documents include your testamur and AHEGS. They will be mailed to you after your award has been conferred. They will not be presented during your graduation ceremony.  For more information, please see the AHEGS webpage.

Please be advised to receive your official documents you will need to pay through the OneStop system:

OneStop (opens in a new window) -> Western Sydney University Payments -> Graduations -> Official Documents (Graduates and Alumni)

It is important to note that Onestop is your own account (not a University system and not linked to your student account) - you must create an account to make payment.