Graduation deadlines

This page contains information about activities and deadline (dates) pertaining to forthcoming graduation rounds.

NOT YET REGISTERED TO GRADUATE?
Visit Register to graduate (opens in a new window) in the first instance, for guidance on how to register

IMPORTANT:
If you are in your final session of study, it’s time to register for graduation!
Applications to register for graduation close before results are released, so do not wait until you've completed your course to register, as this will delay your (earliest) possible graduation.

TIPS:
Use a laptop or desktop to register (not a mobile device)

Immediately after registering, check you have received your MyGraduation Receipt to your student email account. Don’t forget to check your junk/clutter/spam folders in case the email has not landed in your inbox. 

No MyGraduation Receipt email = No Registration!

WHEN TO SEEK ASSISTANCE:
If you register through MySR and do not receive a ‘MyGraduation’ receipt to your student email immediately, then your registration attempt has not been successful. Try to register again, and/or contact us without delay via email (from your student account), to graduations@westernsydney.edu.au.

If you are not sure if you should register now, or have any questions about the registration process, contact us via email (from your student account) to graduations@westernsydney.edu.au, or call 02 4736 0022.

REGISTERED TO GRADUATE?
Please refer to the activities and deadlines below that apply to the graduation round you have registered for

TIP:
All graduation round(s) dates and activities are published here. Bookmark this page so you can check it regularly for any changes or updates.

December 2018 graduation ceremonies

Below is a list of important dates for December graduation

Make sure each task is finalised by the relevant deadline as there are no extensions to the deadlines for any reason.
To allow for processing time, deadlines to submit your request(s) and supporting documentation have been provided where applicable.

Unless otherwise stated, all deadlines are by Close of Business on the date(s) stated.

Advanced Standing(opens in a new window) and Cross Institutional StudiesAdvanced Standing(opens in a new window) and Cross Institutional Studies

ACTIVITY

Deadline by which to SUBMIT requests (and where required, supporting documents) 

Deadline by which details are to be FINALISED (and appearing in your MySR)

Registrations to graduate open in My Student Records (opens in a new window)

 Wednesday
3 October 2018
Registrations to graduate close in My Student Records (opens in a new window)  Tuesday
16 October 2018

Your student record will be assessed as of 3pm Wednesday 5 December 2018

NOTE: Schools will upload results 3pm Wednesday 5 December 2018. Assessment will be as per results uploaded.  This information will reflect in your results release email - to be sent Thursday 6 December – exceptions or extensions are not possible.

 

3pm
Wednesday
5 December 2018 (Schools results upload - Internal Process)

 Appearing on student record - Wednesday
24 October 2018

Course Variations (opens in a new window) of any type

Wednesday
10 October 2018
Wednesday
24 October 2018

Correct course and specialisation details (opens in a new window)

 Wednesday
24 October 2018            
All outstanding fees, debts and fines must be finalised (allowing 3 processing days) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details Encumbrance must be lifted by Wednesday
24 October 2018 (not payment received)

Last day to advise Testamur/AHEGS details errors

IMPORTANT:
Charges will be incurred if changes are not finalised by the deadline (and your changes will also not be updated in time for ceremony or production of the graduation book)

Details will be as per your registration unless you have emailed us (before the deadline) and asked for these to be updated

 Wednesday
24 October 2018

Name changes (opens in a new window) must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your ‘Preferred’ Given Name is not your official name)

IMPORTANT -
Charges will be incurred if not finalised by the deadline

Friday
20 October 2018
Wednesday
24 October 2018

Last day to defer your graduation (see Deferring your registration (opens in a new window) for detailed information)

Students who defer by the deadline will have their graduation registration and (if paid) RSVP payment transferred to the next round

If you do not defer by the deadline and you are eligible to graduate, you will be graduated ‘In Absentia’ at your ceremony in December and

- If you have paid your RSVP attending fee your documents will be posted to you after graduation.
You may request a refund against your attending payment, however please note that the ‘In Absentia’ fee ($30 or $45), plus a $20 administration fee, plus any late fee ($80) you have paid  will be retained by the University

- If you have not made an RSVP payment, your documents will be transferred to University Archives and stored until we receive an ‘In Absentia’ payment from you

 Wednesday
24 October 2018

RSVP payment (opens in a new window) to either ‘attend’, or graduate ‘in absentia’

ATTEND graduation  

NOTE:
If your RSVP payment to attend graduation is not received by the deadline, the cost increases to $200 (attend, including hire regalia option). This includes an $80 (non-refundable) late payment fee.
Late fee is for attendance mode only

Graduate ‘IN ABSENTIA’   NOTE: Students who pay to graduate ‘In Absentia’ will have their graduation documents posted in the weeks following the conclusion of the graduation round.  Please allow 4 weeks to receive in absentia documents.

.
There is no late fee for In Absentia mode

 

Wednesday
24 October 2018

ASSESSMENT OF YOUR ELIGIBILITY TO GRADUATE

Eligibility emails sent to student email accounts only (date may vary slightly).

IMPORTANT: please ensure you check your student email (Including junk/spam/clutter box). If you do not receive an email contact graduations@westernsydney.edu.au immediately

 Tuesday
11 December 2018

IF YOU ARE NOT ELIGIBLE TO GRADUATE

If you are not eligible to graduate in December, your eligibility email will include details about why you are not eligible, as well as information about the transfer of your registration and any RSVP payment you have made to the following graduation round

Common reasons for being declined for graduation are given at the base of this page, however please note this is not an exhaustive list

IF YOU ARE ELIGIBLE TO GRADUATE

Ceremony details will be sent to student email accounts only (approximately 1 week prior to ceremonies for December). 

IMPORTANT: please ensure you check your student email (including junk/spam/clutter box). If you do not receive an email, contact graduations@westernsydney.edu.au immediately

No changes to your allocated ceremony are permitted

 

Tuesday
11 December
2018

December 2018 graduation ceremonies commence
(depending on number of graduands)

 

Tuesday
18 December
2018

December 2018 graduation ceremonies conclude
(depending on number of graduands)

 

Wednesday
19 December
2018

April 2019 graduation ceremonies

Below is a list of important dates for April graduation

Make sure each task is finalised by the relevant deadline as there are no extensions to the deadlines for any reason.
To allow for processing time, deadlines to submit your request(s) and supporting documentation have been provided where applicable.

Unless otherwise stated, all deadlines are by Close of Business on the date(s) stated.

ACTIVITY

Deadline by which to SUBMIT requests (and where required, supporting documents) 

Deadline by which details are to be FINALISED (and appearing in your MySR)

Registrations to graduate open in My Student Records (opens in a new window) 

 Friday
15th June
 2018

Registrations to graduate close in My Student Records (opens in a new window)  

 Wednesday
23 January
2019

Your student record will be assessed as of 3pm Wednesday 20 February 2019

NOTE: Schools will upload results 3pm Wednesday 20 February 2019. Assessment will be as per results uploaded.  This information will reflect in your results release email - to be sent Thursday 21 February – exceptions or extensions are not possible.

 3pm Wednesday 20 February 2019 (Schools results upload - Internal Process)

Course Variations (opens in a new window) of any type

Thursday
7 January
2019
Thursday 
21 February 2019

Advanced Standing (opens in a new window) and Cross Institutional Studies

 Appearing on Student Record Thursday 
21 February 2019

Correct course and specialisation details (opens in a new window)

 Thursday
21 February
2019
All outstanding fees, debts and fines must be finalised (allowing processing time) - refer to your emails, your MySR account or call Student Central on 1300 668 370 to check these details  Thursday
21 February
2019

Name changes (opens in a new window) must be finalised and appearing in your MySR under “Title” “Surname” “Given Names” (note that your ‘Preferred’ Given Name is not your official name)

IMPORTANT -
Charges will be incurred if not finalised by the deadline

Thursday
14 March
2019
Tuesday
19 March
2019

Last day to advise Testamur/AHEGS details errors

IMPORTANT:
Charges will be incurred if changes are not finalised by the deadline (and your changes will also not be updated in time for ceremony or production of the graduation book)

Details will be as per your registration unless you have emailed us (before the deadline) and asked for these to be updated

 Tuesday
19 March
2019
ASSESSMENT OF YOUR ELIGIBILITY TO GRADUATE

Eligibility emails sent to student email accounts only (date may vary slightly).

IMPORTANT: please ensure you check your student email (Including junk/spam/clutter box). If you do not receive an email contact graduations@westernsydney.edu.au immediately

 Thursday
13 March
2019
IF YOU ARE NOT ELIGIBLE TO GRADUATE

If you are not eligible to graduate in April, your eligibility email will include details about why you are not eligible, as well as information about the transfer of your registration and any RSVP payment you have made to the following graduation round

Common reasons for being declined for graduation are given at the base of this page, however please note this is not an exhaustive list

IF YOU ARE ELIGIBLE TO GRADUATE

Ceremony details will be sent to student email accounts only (approximately 4 weeks prior to ceremonies for April)

IMPORTANT: please ensure you check your student email (including junk/spam/clutter box). If you do not receive an email, contact graduations@westernsydney.edu.au immediately

If you are unable to attend your allocated ceremony, you must advise us by email from your student email account prior to the deadline (26th of March 2019) requesting to defer to September 2019

No changes to your allocated ceremony are permitted

 Thursday
21 March
2019

RSVP payment (opens in a new window) to either ‘attend’, or graduate ‘in absentia’

ATTEND graduation  

NOTE:
If your RSVP payment to attend graduation is not received by the deadline, the cost increases to $200 (attend, including hire regalia option). This includes an $80 (non-refundable) late payment fee.
Late fee is for attendance mode only

Graduate ‘IN ABSENTIA’  

NOTE:
Students who pay to graduate ‘In Absentia’ will have their graduation documents posted in the weeks following the conclusion of the graduation round.  Please allow 4 weeks to receive in absentia documents.


There is no late fee for In Absentia mode

 Tuesday
26 March
2019

Last day to defer your graduation (see Deferring your registration (opens in a new window) for detailed information)

Students who defer by the deadline will have their graduation registration and (if paid) RSVP payment transferred to the next round

If you do not defer by the deadline and you are eligible to graduate, you will be graduated ‘In Absentia’ at your ceremony in April and

- If you have paid your RSVP attending fee your documents will be posted to you after graduation.
You may request a refund against your attending payment, however please note that the ‘In Absentia’ fee ($30 or $45), plus a $20 administration fee, plus any late fee ($80) you have paid  will be retained by the University

- If you have not made an RSVP payment, your documents will be transferred to University Archives and stored until we receive an ‘In Absentia’ payment from you

 Tuesday
26 March
2019
April 2019 graduation ceremonies commence
(depending on number of graduands)
 Saturday
27 April
2019
April 2019 graduation ceremonies conclude 
(depending on number of graduands)
 Friday
3 May
2019

Reasons for being declined for graduation

Any activity that results in a delay to your final results (leads to an automatic decline for graduation). Such activities include (but are not limited to)

  • Sitting a deferred exam
  • Sitting a supplementary exam
  • Submitting an additional assessment
  • Submitting documentation for special consideration
  • Misconduct hearings (regardless of final outcome)
  • Your results are not finalised by the advertised timelines
  • You are currently enrolled
  • You have outstanding grades
  • Professional placement / Industrial Experience processing/grades are not complete
  • You have advanced standing or course transfer details still pending
  • Cross Institutional details are not finalised
  • Your post census miscellaneous unit is not finalised and transferred by the advertised timelines
  • You have not met course requirements by the advertised timelines
  • Delays in processing marks
  • Course variation not finalised on student record
  • Enrolment issues not finalised

Other reasons

  • Submitted documentation for a review of grade (If you are applying for a Review of Grade and have a pass mark making you eligible to graduate, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced – if it is able to be changed)
  • Outstanding financial debts to the University (library fines, study fees, encumbrance of any type)
  • Anything outstanding on your student record as of results upload

Additional Information for December Graduation Round

December timelines are extremely tight, and as detailed above, many deadlines occur prior to release of results. As such, graduating in December may not be suitable for all students.

Who can graduate in December? December round is only open to select cohorts. For a list of participating courses for December, please refer to Who is eligible to participate in December (opens in a new window)

My course is listed for December. How do I register? If your course is included in December round, from October you should be able to register/update your graduation registration within your MySR

If you cannot see the option for December in your MySR and your course is listed as a participating course, contact graduations@westernsydney.edu.au immediately, so that we can investigate and advise

By completing your registration for December, you are confirming that you are aware of, and accept, the below unique conditions for December round

If these conditions are not acceptable to you, do not apply for December graduation (or update/defer your registration to April 2019)

  • Confirmation of your eligibility to graduate (and if eligible ceremony details) will be available only 1 week prior to graduation

    NOTE: If you are intending on inviting family and friends to your graduation this short time frame could be expensive to book flights and accommodation with such short notice, and also prove problematic to arrange visas for guests visiting from overseas
  • You will be required to make your RSVP payment before being advised of eligibility to graduate or if eligible, ceremony details

    NOTE: if for any reason you are not eligible to graduate, any RSVP payment you have made will be transferred to April 2019, unless you request a refund
  • Double degree with Bachelor of Laws – you will only be assessed if you have already graduated from the first component of your double degree, OR, you are eligible to graduate from both components.

    For example, if you are graduating from Bachelor of Business and Commerce/Bachelor of Laws, then you will need to have graduated from the Business component previously, to enable you to graduate from your Law component in the December round. Alternatively you have completed both components and will graduate from both awards in the December round.

    Only Law double degrees are considered for December and with the above conditions. No other Bachelor double degree awards are included in December
  • Honours students studying in Spring Session are not able to be included as there is not enough time from results release to actual ceremonies to have these finalised / appealed

My course is not listed for December. What does this mean? If your course is not listed as participating in December graduation, this means that the earliest round you can be considered for graduation is April 2019

  • Be sure to register for April 2019 graduation before registrations close (see April 2019 Graduation Ceremonies, above)

Need further advice about December graduation, or about graduation in general?

If you are student (or staff member) and have any questions about graduation or would like clarification on any of the information provided on our web pages, please contact us via graduations@westernsydney.edu.au. By contacting Graduations directly this will ensure that you receive the most up to date information about graduation.

Please also note that sometimes it is necessary to update or alter graduation details or deadlines. Should this occur, our Graduations team will update the relevant web page(s), and where appropriate, advise students of the changes by email (to their student email account).

We recommend that you bookmark this page, and visit it (and your student email account) regularly, to ensure you do not miss any critical information or deadlines.