Graduation deadlines


Below is a list of important dates for upcoming graduation ceremonies. Make sure you complete each task by the relevant deadline (allowing processing time) as these dates cannot be extended.

Final processing dates have also been included to help you in the event that you need to contact your School or another university department to finalise your record in time.

December 2017 graduation ceremonies

Action Date
Registrations to graduation open in My Student Records 27 September, 2017
Registrations to graduate close in My Student Records Close of business - 11 October, 2017
Successful final results must be appearing on your student record (internal process) As of School results upload COB Tuesday, 21 November, 2017
Advanced Standing must be final and appearing in your MySR
(Completed documentation must be submitted four weeks prior, allowing for processing)
Wednesday, 25 October 2017
Course Variations (and course transfers after completing a Course Variation application) must be final and appear in MySR (Completed documentation must be submitted at least 10 full business days prior to advertised deadline, to allow for processing). Wednesday, 25 October 2017
Your course and specialisation details must be correct and showing in MySR
(Your registration will be declined and/or incorrect if these details are not complete and accurate by this deadline).
Wednesday, 25 October 2017 
All outstanding fees, debts and fines must be paid - please refer to your MySR account to check these details or call Student Central on 1300 668 370. Your registration will be declined if there are any outstanding fees. Wednesday, 25 October 2017

Cross institutional studies If you are currently completing cross institutional studies, to be considered for December, all advanced standing and results need to be appearing on your student record and finalised

Not Applicable for December
Eligibility emails sent to student email accounts (date may vary slightly) Not Applicable for December
Last day for student special requirement requests for assistance during your ceremony (This is for graduating students only, not guests) Wednesday, 25 October 2017
Last day to advise testamur/AHEGS details errors
(charges will occur if we are advised of any required changes after this date).
Wednesday, 25 October 2017
Name changes must be finalised and appear in MySR
(Completed documentation must be submitted to Student Central at least 3 days prior, to allow for processing).
Wednesday, 25 October 2017
Last day to defer your graduation
(Requests for late deferrals will not be accepted).
Wednesday, 25 October 2017

RSVP payment due regardless of attendance mode (Payment for December is due prior to ceremony details being available, If your RSVP payment (attending or in absentia) is not received by the due date, you will be charged $200 to attend graduation (hire regalia option). This includes an $80 late payment fee).

Thursday, 9 November 2017
Ceremony details sent to student email accounts (1 week prior to ceremonies for December, details are not available prior to this date). If this is too short notice for you, please register and/or defer for April graduation ceremonies. Wednesday, 6 December 2017
December 2017 graduation ceremonies start Wednesday, 13 December 2017             
December 2017 graduation ceremonies end Thursday, 14 December 2017

April 2018 graduation ceremonies

Action Date
Registrations to graduate open in My Student Records

Please don't wait until you've completed your course to register; make sure you register before the closing date or you'll not be included in the April graduation round.  
2 June 2017
Registrations to graduate close in My Student Records
(A limited late registration period may be available for extenuating circumstances (this is dependent on the number of registrations received)). This is at the discretion of the Graduation Team, if approved a $200 (non-refundable) late registration fee will apply. To avoid a late fee, make sure you complete your registration in MySR before the registration closing date). 
Close of business - 31 January 2018
Successful final results must appear in MySR Close of business - 23 February
Advanced Standing must be final and appearing in your MySR
(Completed documentation must be submitted four weeks prior, allowing for processing - all details must be finalised and appearing in MySR by the advertised deadline)
Close of business - 23 February
Course Variations (and course transfers after completing a Course Variation application) must be final and appear in MySR (Completed documentation must be submitted at least ten full business days prior to advertised deadline, to allow for processing - all details must be finalised and appear in MySR by advertised deadline). Close of business - 23 February
Your course and specialisation details must be correct and showing in MySR*
Your registration will be declined and/or incorrect if these details are not complete and accurate
Close of business - 23 February             
All outstanding fees, debts and fines must be paid - please refer to your MySR account to check these details or call Student Central on 1300 668 370. Your registration will be declined if there are any outstanding fees. Close of business - 23 February
Cross institutional studies must be final and appearing in your MySR (completed documentation must be submitted immediately, allowing for processing - all details must be finalised and appearing in MySR by the advertised deadline) Close of business - 23 February
Eligibility emails sent to student email accounts (date may vary slightly) Close of business - 9 March
Last day for student special requirement requests for assistance during your ceremony (This is for graduating students only, not guests) Close of business - 15 March
Last day to advise testamur/AHEGS details errors
(ensure you read your eligibility details) (charges will occur if received after this date)
Close of business - 15 March
Name changes must be finalised and appear in MySR
(Completed documentation must be submitted to Student Central at least 3 days prior, to allow for processing) (charges will occur if received after this date).
Close of business - 15 March
Ceremony details sent to student email accounts (approximately 5 weeks prior to ceremonies, date may vary slightly).   Close of business - 23 March
Last day to defer your graduation
(no late deferrals accepted).
Close of business - 29 March

RSVP payment due regardless of attendance mode
(If your RSVP payment (attending or in absentia) is not received by the due date, you will be charged $200 to attend graduation (hire regalia option). This includes an $80 late payment fee)

Close of business - 29 March
April 2018 graduation ceremonies start 28 April                      
April 2018 graduation ceremonies end 4 May                         

December Registration

To have your registration to graduate assessed correctly, it is your responsibility to ensure:

  • you are enrolled in the correct course;
  • your correct specialisations appear in your MySR;
  • all of your grades are correct and sitting under the correct course by the deadline, allowing processing time;
  • all outstanding fees and fines are paid by the deadline, allowing processing time;
  • all requirements for advanced standing, cross institutional study and course transfers are finalised by the deadline, allowing processing times.

Due to the tight timeframe between Spring Session exams and December graduation ceremonies, there can be no extension beyond the Spring results release deadline for any reason.

If any of the following apply to you, you will not be eligible to participate in December graduation ceremonies:

  • Sitting a deferred, supplementary exam or being required to submit an additional assessment
  • submitted documentation for a review of grade (If you are applying for a Review of Grade, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced and original documentation returned)
  • Misconduct hearings or any activity that results in a delay to your final results.
  • your post census miscellaneous unit is not finalised and transferred by the advertised timelines
  • you have enrolled in Quarter 4
  • you are currently enrolled
  • you have outstanding grades
  • Professional placement processing is not completed (please allow up to 2 weeks for processing)
  • you have advanced standing or course transfer details still pending
  • Cross Institutional details are not finalised
  • Financial debts to the University (library fines, study fees etc)
  • you have not met course requirements

Due to the short turnaround times, confirmation of eligibility and ceremony details will not be available until 1 week before the ceremonies take place (it is not possible to provide this information earlier). If this is too short notice for you, please register and/or defer for April graduation ceremonies.

For more information about being eligible for December, please go to the December graduation webpage <http://www.westernsydney.edu.au/graduation_ceremonies/graduating/apply_to_graduate/december_graduations >

If your RSVP payment (attending or in absentia) is not received by the due date, you will be charged $200 to attend graduation (hire regalia option). This includes an $80 late payment fee.

Any variations to the graduation deadlines will be confirmed by the Graduation Team only. This will be communicated to your student email account or by an update to this website. If you have any questions, please contact the Graduation Team directly at graduations@westernsydney.edu.au as we cannot always guarantee that School staff and other business units will have the most up to date information in relation to graduation.

April Registration

To have your registration to graduate assessed correctly, it is your responsibility to ensure:

  • you are enrolled in the correct course;
  • your correct specialisations appear in your MySR;
  • all of your grades are correct and sitting under the correct course by the deadline, allowing processing time;
  • all outstanding fees and fines are paid by the deadline, allowing processing time;
  • all requirements for advanced standing, cross institutional study and course transfers are finalised by the deadline, allowing processing times.

Student records are to be finalised by close of business on Friday, 23 February 2018. If not finalised, your registration will be declined and you will be transferred to the following graduation round (September 2018)

Your eligibility to graduate in April 2018 will be confirmed by the Graduation Team only. Confirmation will be sent via an eligibility email to your student email account (dates above).

Sitting a deferred exam, supplementary exam or if you are required to submit an additional assessment, may result in a decline outcome if results are not finalised by the advertised deadlines (dates above). This also includes misconduct hearings or any activity that results in a delay to your final results.

If you are applying for a Review of Grade, you must email graduations@westernsydney.edu.au to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced and original documentation returned.

If any of the following apply to you, you will not be eligible to participate in April graduation ceremonies:

  • Sitting a deferred, supplementary exam or being required to submit an additional assessment
  • Submitted documentation for a review of grade (If you are applying for a Review of Grade, you must email graduations@westernsydney.edu.au immediately to move your registration to a future round. If you do not take this action and are deemed eligible to graduate, the result on your student record will be the result produced on your documentation and a charge will be incurred to have replacement documentation produced and original documentation returned)
  • Misconduct hearings or any activity that results in a delay to your final results
  • your post census miscellaneous unit is not finalised and transferred by the advertised timelines
  • your results are not finalised by the advertised timeline
  • you are currently enrolled
  • you have outstanding grades
  • Professional placement processing is not completed (please allow up to 2 weeks for processing)
  • you have advanced standing or course transfer details still pending
  • Cross Institutional details are not finalised
  • Financial debts to the University (library fines, study fees etc)
  • you have not met course requirements

If your RSVP payment (attending or in absentia) is not received by the due date, you will be charged $200 to attend graduation (hire regalia option). This includes an $80 late payment fee.

Any variations to the graduation deadlines will be confirmed by the Graduation Team only. This will be communicated to your student email account or by an update to this website. If you have any questions, please contact the Graduation Team directly at graduations@westernsydney.edu.au as we cannot always guarantee that School staff and other business units will have the most up to date information in relation to graduation.