Project Variations
If, for any reason, there is a need to make changes to a New Colombo Plan project, permission from the Australian Government is required. This permission encompasses various aspects, such as delivery dates, project description, type of experience (including study tours, work experience, and research), host location, School, and project leader. It should be noted that this list is not exhaustive.
Examples
When submitting a Project Variation, you will be required to provide a Rationale (reason for the changes) and any information about the Costings. The following scenarios present examples of project variations and the likely outcomes of each request.
Example 1 | |
| Proposed Variation | The university would like to seek an extension of the completion date for one year in order to make use of the funding to support students going on exchange in Korea. Our partners in Korea have said that they can receive exchange students from our university in 2020/21 and we have committed to offer some exchange places to our Korean partners in 2020/21. We have potential applications to Korea for Semester 2, 2020 which are waiting for study plan approval. We also anticipate that the orientation programs in February, Study Overseas Fair in April and other promotional activities in the upcoming semester will help us to secure more exchange applications for Korea, and to utilise the funding if the completion date extension request could be approved. |
| Likely Outcome | This variation would be accepted as the proposal clearly outlines how the variation will assist in the remaining grants being expended and what steps the university will take to further promote the opportunity available to students. |
Example 2 | |
| Proposed Variation | The university would like to extend the completion date for one year to identify and recruit students to receive the grants. |
| Likely Outcome | This variation would be rejected given the lack of detail to support the proposal. |
Example 3 | |
| Proposed Variation | The university is requesting to add a project partner to this project, XXX University. This will enable us to expand the opportunities available for students, to then attract more students, and utilise the funding that is available. |
| Likely Outcome | This variation would be accepted given the proposal is clear and to the point. |
Example 4 | |
| Proposed Variation | Since being awarded this funding, there is wide spread concern at the university about our students safety conducting internships in XXX, particularly as some of the internships pertain to human rights. We know that the DFAT smart traveller level warning is not reconsider your need to travel or higher in the region, however, a concern from staff students and parents still exists. Therefore, on this basis we would like to request a variation of the project to YYY host location We have found a range of law/legal internship options in YYY including Corporate Law, IP Law and also Human Rights Law with NGO’s such as MMM, the human rights ‘watchdog’. This will continue to be a NCPSEM length program, however in YYY. |
| Likely Outcome | This variation would be accepted as the proposal clearly outlines the reason for the change of location and what alternative arrangements have been thought of/made in the new proposed host location which would enable the expenditure of the funding. |
Example 5 | |
| Proposed Variation | The university wishes to request that Bachelor Honours Degree be included as an option in the Qualification Level field as we have some students participating in this short term study project who are enrolled in the Occupational Therapy (Honours) program |
| Likely Outcome | This variation would be accepted. |
Submit a Project Variation
To change your project, complete the online form here.
NCP Extension Rules
From 1 January 2023, the furthest extension date for NCP mobility projects will be 30 September 2024 (and the project has not exceeded its maximum length of extension). Limits to maximum total extensions remain in place and depend on the funding year (further information below).
Looking ahead, the furthest extension date for NCP mobility projects will be advanced by 12 months on 1 January of each year. For example, on 1 January 2024 the furthest extension will be 30 September 2025.
The following conditions continue to apply:
- A mobility project cannot be extended in its first year of implementation. (Requests to extend completion dates of 2023 round projects will not be considered until 1 January 2024.)
- Only current mobility projects (for which the completion date has not lapsed) can be extended.
- The maximum length of extension per variation is twelve months.
Maximum total length of extension of Mobility project implementation period
While international travel restrictions impeded the ability of Australian universities to implement mobility projects, the Secretariat allowed additional time for implementation. Now that travel restrictions have eased, we encourage universities to implement mobility projects within the original implementation period wherever possible. We will continue to consider requests for additional implementation time for mobility rounds affected by COVID-related and other restrictions.
The following maximum total length of extensions over the lifetime of a mobility project will apply from 1 January 2023:
- Round 2021 and earlier Rounds: 36 months from original completion date (up to 54 months for implementation, depending on the funding round). So, completion dates for projects from 2017 (Year 3), 2018 (Year 2) and 2019 (Year 1) cannot be extended beyond 30 June 2023.
- Round 2022: 24 months from original completion date (up to 45 months for implementation)
- Round 2023 and future Rounds: 12 months from original completion date (up to 33 months for implementation). Please note that 2023 round projects cannot be extended in the first year of implementation. Variations to extend 2023 round projects will not be considered until 1 January 2024.
Schedule a Meeting with Go Global (Optional)
Submit a meeting request with Western Sydney International Go Global team.
- Meetings will be held via Zoom.
- Due to workflows and resourcing, email requests will not be accepted
Mobile options:
