New Colombo Mobility Program

The New Colombo Plan Mobility Program (NCP) provides funding to Australian universities and consortia to support Australian undergraduate students to participate in semester-based or short-term study, internships, mentorships, practicums and research in 40 host locations across the Indo-Pacific region.


New Projects

Find out more about submitting a new project application.


Existing Projects

If your project has been offered funding by the Australian Government, the New Colombo Plan (NCP) International Liaison Officer (ILO) will contact you to discuss program design and mandatory reporting (below). If you require further assistance, please contact the NCP ILO.

Note: The submission of the Project Plan and Risk Assessment is a mandatory Government requirement and is a requirement before the transfer of any funds.


Mandatory Reporting

Click on the following buttons to find out more.


NCP Compliance and Administration

During the management of an NCP project, leaders are required to comply with the policies and processes prescribed by the Australian Government and Western Sydney University


Student Eligibility

Visit  the New Colombo Plan Eligibility webpage.

Acknowledging the Government

  • It is a mandatory requirement that the Australian Government is acknowledged in all publications, promotional materials and activities related to NCP or ELP funds. To assist with program promotion, monitoring and evaluation, the Government may seek supplementary information from universities on Mobility Projects. Project Leaders should retain photographs, newspaper clippings, video clips and/or web links documenting a project that can be provided on request.
  • NCP Only: Project leaders are encouraged to send such materials to the NCP Secretariat at any time. Before sending any images of students to DFAT, Western Sydney University must seek consent from the students. This consent will be confirmed during the compulsory online acceptance

Student Conditions of Participation

Preventing Sexual Exploitation, Abuse and Harassment

  • All project leaders are required to complete a final Proposal and Risk Assessment prior to the implementation of any project - see the NCP Dashboard.
  • During this process, leaders are required to assess the level of risk for Sexual Exploitation, Abuse and Harassment (SEAH) occurring during the project and apply the PSEAH Minimum Standards. See Preventing Sexual Exploitation, Abuse and Harassment (PSEAH) for further information and reporting.

Child Protection

  • All project leaders are required to complete a final Proposal and Risk Assessment prior to the implementation of any project - see the NCP Dashboard.
  • If your project involves working with children, or engaging with an organisation that is child focused, when completing a Risk Assessment, project leaders are required to list the child protection controls in place. See Child Protection Policy for further information.

Partner Due Diligence and Agreements

  • Partnerships include educational institutions, businesses, government, NGOs, third party providers or others organisations involved in the management of a program.
  • Institutions or organisations with no official relationship to the university are not permitted to assist with the management of projects without due diligence or an agreement in place. For further information, please discuss with the Manager, Short Term Mobility.

Management of Under-performance

  • Projects that under-perform put at risk the University’s reputation and future funding from the Australian Government.
  • Under-performance includes failing to:
    • Implement the project approved by the Australian Government
    • Meet the deadlines above
    • Use 80 per cent of the total Student Grant funding
    • Submit a project variation within a reasonable time, at least 6 months prior to the prescribed departure date
  • If for any reason a project is at risk of under-performing and the number of students outlined in the original application is not reached by the proposed departure date, please submit a Project Variation immediately. Consideration should be given to changing the project dates, description, School, project leader etc.
  • To submit a Variation, see the NCP Dashboard or discuss further with the Manager, Short Term Mobility.

Cancellation of Projects

  • If for any reason a project needs to be cancelled, submit a Project Variation immediately. Consideration should be given to changing the project dates, description, School, project leader etc.
  • To submit a Variation, see the NCP Dashboard or discuss further with the Manager, Short Term Mobility.

Administration Funding

  • New Colombo Plan:
    • Administration funding offered to successful Mobility Projects is calculated at 10 per cent of the total funding offered for each project.
    • From the 2017 Round onward, it was approved by the PVC International that 50 per cent of the NCP Administration funding be retained for the employment of a central resource to ensure compliance with policies and procedures, including expenditure and the collection of accurate information for Government reporting. The person will provide advice to staff engaged in the delivery of projects.
    • The remaining 50 per cent of administration funding will be transferred to the School/Division project.
    • Administration funding can be used for administration purposes associated with Mobility Project management, including but not limited to:
      • arranging, negotiating and researching details of the Mobility Project;
      • supervising, monitoring and evaluating Students’ progress during the Mobility Project
      • engaging the services of third party organisations which have relevant expertise to support Students to undertake the Mobility Project, and
      • general administration costs.

Transfer of Funds

Prior to the transfer of any funds to the Schools/Institutes, project leaders must submit a Project Plan and Risk Assessment. See Mandatory Government Reporting above. If you require any assistance, contact the Manager Short Term Mobility.

Project Variations

If for any reason a project needs to be changed in any way, project leaders are required to submit a project variation as early as possible. Find out more.


Online 'Virtual' Projects

Due to the COVID-19 pandemic and restrictions on international travel, Australian students are temporarily unable to conduct their programs physically situated in Indo-Pacific locations. Until travel restrictions are lifted and the welfare of New Colombo Plan (NCP) students on programs can be appropriately managed, the Australian Government has proposed to permit online delivery of elements of the NCP. This would include mobility projects and internships, where these virtual study and work-based experiences are supported by strong relationships with Indo-Pacific institutions and private sector organisations. Find out more.


Project Design

Western Sydney University provides a resource for program leaders and professional staff who are developing an opportunity for students and provides instruction on how to design and deliver an international project. Find out more.


Videos

Further Information

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Contact Us

If you require any assistance, contact the Manager Short Term Mobility.