Faculty and Instructor Led Programs
Western Sydney University's Go Global and Study Abroad welcomes collaboration with academic and professional staff members who want to plan, develop, and implement global learning opportunities for students, in-country or remote. These include, but are not limited to study tours, work experience (internships and clinical placements), short-term study, research, competitions, and student exchange.
Note: All students participating in overseas experience must register their participation via the University's Go Global Application Portal. See 'Step 3 ' below.
University and Australian Government Policies and Processes
Student Mobility Policy | International Partner Providers | Partner Universities | Critical Incident Guidelines | Travel | Foreign Interference | Sexual Exploitation, Abuse and Harassment (SEAH) | Child Protection | Modern Slavery | Environmental and Social Safeguard | Compliance
Helpful Links
Areas of Consideration |Utilising external providers | International Partnerships | Overseas Travel Insurance| OS-HELP student loan | Booking Travel| Understanding Risk Assessments | Smartraveller | Sherpa - Travel tool for understanding COVID-19 requirements | Learning Abroad Program Brochure Request
Recommended Steps for Implementing a Program
1 | Book a meeting with Western Sydney International (WSI):
|
2 | Prior to the meeting:WSI will draft the following documents*:
WSI will create a Microsoft Teams folder
*Note, the documents will be partially populated, incorporating notes and advice about the proposed program, Government and University policies: |
3 | After the meeting with WSI:
|
4 | Collecting payments from students (optional)You may need to collect payments from students via the university’s One Stop shopping cart. To access the system, it is advised that you speak with your School Manager or Management, Accountant and complete a OneStop Secure Transaction Request. Participants will make payments on One Stop |
5 | Booking TravelAll group travel is to be booked via TEMS. This system is linked to the University’s appointed travel agent, FCM Travel Solutions, who can assist with organising and coordinating your Group requirements, such as flights, accommodation, transfers, visas, and venue hire. During this process there will be a number of risk management requirements. Note: during the student recruitment process, specific information will be collected by WSI which will assist with travel bookings. |
6 | Implement Pre-Departure Advising SessionsIt is advised that all participants are provided with comprehensive information about the overseas activity at least 3 months prior to participation. It is also essential to have an established health and safety plan that provides the necessary training and information for people travelling on the program. Participants should be provided with pre-emptive strategies for responding to emergencies and crisis. The information should be presented in multiple formats, and numerous times, to ensure the information is committed to memory. Find out more. |
New Colombo Plan
New Projects
Find out more about submitting a new project application here.
Project Variations
If for any reason a project needs to be changed, in any way, project leaders are required to submit a Project Variation as early as possible. This includes, but is not limited to, the project dates, description, type of experience (study tours, work experience, research), delivery (online or in-country), School, and project leader. If you require further advice, contact Steven McDonald, Manager Short Term Mobility. |
Developing a brochure and recruiting students
All students must registered on the Western Sydney University Go Global Portal Portal, prior to participating an overseas program (virtual/in-country). The Go Global Application Portal is a web-based platform that provides dedicated webpages (brochures) and an online application process for students. The platform is integrated with Banner and keeps a comprehensive record of all mobility projects across the university (in-country or online). Find out more. |
Travel Restrictions
Due to the COVID-19 pandemic and restrictions on international travel, Australian students may temporarily be unable to conduct their programs physically situated in Indo-Pacific locations. Until travel restrictions are lifted and the welfare of New Colombo Plan (NCP) students on programs can be appropriately managed, the Australian Government is offering continued flexibility with projects over the coming years. The Government has permitted the variation of projects and development of online delivery for all NCP projects. This would include mobility projects and internships, where these virtual study and work-based experiences are supported by strong relationships with Indo-Pacific institutions and private sector organisations. If for any reason a project needs to be changed, in any way, project leaders are required to submit a Project Variation as early as possible. See Project Variations above. |
Student Eligibility
Western Sydney University must ensure each student receiving an NCP grant:
Diversity The Government strongly encourages services to enable and support the participation of a diverse range of students in mobility projects including, but not limited to, Aboriginal and/or Torres Strait Islander students, students from a low socio-economic status background, students from regional/remote areas, students who are first in their immediate family to attend university, students across genders, female students studying in non-traditional fields, students with a disability, and students from a non-English speaking background. This will help contribute to overall value with money (see Glossary) as per NCP program objective and outcomes The Go Global Application Portal All students participating in international programs (in-country or online) are required to register their participation via the Go Global Application Portal. During this process, students will be fully assessed for NCP eligibility or alternative funding. |
Acknowledging the Government
It is a mandatory requirement that the New Colombo Plan is acknowledged in all publications, promotional materials and activities. To assist with program promotion, monitoring and evaluation, all students participating in international programs (in-country or online) are required to register their participation via the Go Global Application Portal. See Steps for Implementing a Project > 4. Create an Online Brochure The NCP Secretariat may also seek supplementary information from universities on Mobility Projects. Project Leaders should retain photographs, newspaper clippings, video clips and/or web links documenting a project that can be provided on request. Project leaders are also encouraged to send such materials to the NCP Secretariat at any time. Before sending any images of students to DFAT, Western Sydney University must seek consent from the students. Student consent will be confirmed during the application process on the Go Global Application Portal. |
Under-performance
Projects that under-perform put at risk the University’s reputation and future funding from the Department of Foreign Affairs and Trade. Under-performance includes failing to:
If for any reason a project is at risk of under-performing and the number of students outlined in the original application is not reached by the proposed departure date, please submit a Project Variation as soon as possible. Consideration should be given to changing the project dates, description, School, project leader etc. For advice or to schedule a meeting, please contact the New Colombo Plan International Liaison, Steven McDonald., Manager, Short Term Mobility. |
Administration Funding
Administration funding offered to successful Mobility Projects is calculated at 10% of the total funding offered for each project. From the 2017 Round onward, it was approved by the PVC International that half of the NCP Administration funding is retained for the employment of a central resource to ensure compliance with policies and procedures, including expenditure and the collection of accurate information for NCP reporting. The person will provide advice to staff engaged in the delivery of projects. The remaining half of the NCP Administration funding is transferred to the School/Division project. Administration funding can be used for administration purposes associated with Mobility Project management, including but not limited to:
|
Transfer of Funds
Prior to the transfer of any funds to the Schools/Institutes, project leaders must complete a Project Plan and Risk Assessment. See Steps for Implementing a Project or contact the New Colombo Plan International Liaison, Steven McDonald., Manager, Short Term Mobility.
Unspent Funds
Any unspent grants including administration funding, must be returned to DFAT.
Project Reports and Acquittals
An NCP Project Report must be submitted no later than one month after the project has been completed or by the deadline requested by Western Sydney International. If a project has multiple implementation dates, a Project Report must be completed after each implementation period. Internal school/department reports will not be accepted in place of this document. Supplementary information can be provided as part of this report. |
Delivering virtual projects
Due to the COVID-19 pandemic and restrictions on international travel, Australian students may be unable to conduct their programs physically situated in Indo-Pacific locations. Until restrictions are lifted and the welfare of students and staff can be appropriately managed, the Australian Government has permitted online delivery of elements of the NCP. This would include mobility projects and internships, where these virtual study and work-based experiences are supported by strong relationships with Indo-Pacific institutions and private sector organisations. The online delivery of international experiences will maintain the momentum of the NCP, building and reinforcing people-to-people, institutional and business linkages between Australia and the Indo-Pacific region. It will encourage increased diversity and participation by students for whom international travel presents challenges. The Australian Government has approved this temporary approach as a response to the COVID-19 pandemic. The NCP will revert to normal arrangements as soon as it is possible to do so, when travel to host locations can be resumed and student safety and welfare can be appropriately met. The Government will review the outcomes of online delivery of projects at this time, noting, that immersive, in-country experiences is the preferred method and hallmark of the NCP. Find out more. |
Third Party Providers
Third Party Providers engaged in the design and delivery of Learning Abroad projects are designated by Western Sydney University as International Partner Providers (IPP). Organisations that do not have an International Partner Provider Agreement (IPPA) and Procurement Plan with Western Sydney University are not permitted to promote or administer Learning Abroad programs for staff or students. If you are using an external vendor to support or manage a project, the organisation must be an approved International Partner Provider or Partner Institution. If you are using an external vendor to support or manage a Learning Abroad project, the organisation must be an approved International Partner Provider or Partner Institution - see International Partner Providers or contact the Manager Short Term Mobility or schedule a meeting https://wsiconsultation.youcanbook.me/
International Partnerships
Western Sydney University has international partnerships and formal agreements with more than 320 international institutions and organisations across 53 countries, forming a wide network of strategic relationships and collaborations to advance the University’s research, teaching and innovation.
International Partnership Agreements formalise arrangements in research, scholarship, transnational education, student mobility, training, capacity building, professional development, and clinical placements. For information see International Partnerships.
Helpful Links
Staff
Students
- Overseas academic credit approval - to seek pre-approval to undertake equivalent units for advanced standing when going on exchange or non-exchange.
- Go Global advising session - for students to book a consultation with the International Mobility team.
- OS-HELP Assistance Application - for students approved to take overseas study to apply for OS Help assistance
- OS-HELP webpage - current information about OS-HELP
- Request To Receive A Go Global Grant Payment - for students approved to take overseas study to apply for a grant.
Videos
Reasons for Developing a Project
Planning a Project
Risk Assessment
Danielle's Story
Pre-departure
Challenges In-Country
Critical Incidents
Returning from Overseas
Advice for Future Leaders
Further Information
Contact Us: email the Manager Short Term Mobility
Mobile options: