Airline Membership and Car Hire Information

Airline Membership Information

The University has Corporate Membership of the preferred airline clubs. Staff that travel frequently (e.g. an employee undertakes official business travel at least ten times per year) can apply to their Dean/Director, Research Institute/ University Executive Member for approval to have their name added to the    University Corporate Membership. Corporate Membership involves both a joining fee (unless transferring from another scheme) and an annual subscription and these are charged to the cost centre/project account nominated by the Dean/Director, Research Institute/ University Executive Member as part of the approval process.

Qantas Airlines

Qantas Club Corporate Scheme Number: 1978982

To apply for the Qantas Corporate Scheme Membership, complete the below forms quoting the University’s corporate scheme number, your frequent flyer number, credit card details and cost centre / project account codes, if funded by the University. Forward to travel@westernsydney.edu.au.

The 2019 University discounted rated for the Qantas Corporate Scheme Membership are as follows:

 QFF PointsPayment
 PublishedWSUPublished WSU
Join Fee70,00043,000$399.00$247.38
1 Year78,00050,500$540.00$351.00
2 Year155,000100,500$980.00$637.00

Members will be responsible for arranging their own renewal payments via corporate credit card for approved University funded memberships or personal credit cards for private memberships.

Qantas Frequent Flyer Program

If you would like to just join the Qantas Frequent Flyer Program you can join for free (opens in a new window).

Virgin Australia Airlines

Virgin Corporate Scheme Number: VIC00014

To apply, please visit for the Velocity Frequent Flyer Membership (opens in a new window), you can then choose to add on the Virgin Lounge upgrade by completing the below form and forwarding to travel@westernsydney.edu.au for approved University funded applications. For private memberships  to the Virgin Lounge please forward your details to travel@westernsydney.edu.au to be set up in the Virgin Lounge Management System. Members will be responsible for arranging their own payments via corporate credit card for approved University funded memberships or personal credit cards for private memberships.

Frequent Flyer Points

Qantas or Virgin Velocity frequent flyer numbers are used to link individuals to corporate schemes, this number becomes your unique identification number when making enquiries or when accruing points on eligible flights. Where frequent flyer / award points are earned by University travellers as a result of official University business travel, the points earned should be used for subsequent University business travel. Travellers should not jeopardise the most cost effective outcome in order to gain frequent flyer points.

Car Hire Information

Preferred car hire rates are offered via individual agreements with Australian Universities at low, fixed rates with a range of inclusions. We currently have deals available with Thrifty and Avis / Budget, these rates are available to book via TEMS for official University business Travel and directly through the Thrifty / Avis / Budget sites for business rentals and leisure travel. Travellers on official University business travel are required to book car hire through the university TEMS system.

Avis Car Hire

» Avis (opens in a new window)

When making a reservation directly with Avis, quote the following Discount Codes:

  • Avis Business rental: AWD # P675600
  • Avis Leisure rental being paid privately: AWD # P675699

Budget Car Hire

» Budget (opens in a new window)

When making a reservation directly with Budget, quote the following Discount Code:

  • Budget Business rental: BCD # D538514

Thrifty Car Hire

» Thrifty (opens in a new window)

When making a reservation directly with Thrifty, quote the following Corporate Discount Codes in the discount / promo code on the Thrifty Website.

  • Business Rentals being paid via Corporate Credit Card – 4908002548
  • Business Rentals invoiced to the University – 4909238342
  • Leisure travel being paid privately - 4908002394