About the Division of Finance and Resources
The Division of Finance and Resources is led by the Vice-President, Peter Pickering. The Vice-President reports to the Vice-Chancellor, and is a member of the University Executive. The Vice-President advises the Executive Team on how to best meet the strategic imperatives of the University from a financial, commercial and operational perspective. The Vice-President is also the Provost for the Hawkesbury Campus.
The Division of Finance and Resources comprises the following business units:
Office of the Vice-President (Finance and Resources)
The Office of the Vice-President is responsible for the University's overall planning, strategy, policy and accountability in relation to Finance, Information Technology and Digital Services, Office of Estate and Commercial, Project Management and Strategic Procurement and Services functions. The office works to ensure that the financial and operational planning, strategy and performance of the University is optimised.
The office also holds accountability for activities across the above areas of the University, focusing in particular on developing and sustaining commercial relationships in the Greater Western Sydney region.
The office is responsible for managing the University's annual budget process including capital funding, developing appropriate financial policies and monitoring, advising and reporting on the financial health of the University including its controlled and associated entities.
Core business functions within the Office of the Vice-President are listed below.
The Office of Finance is located on the Hawkesbury campus and comprises staff organised into the following functional areas:
- Finance Directorate – responsibilities include executive level policy development and advice to the Vice-President (F&R) and overall responsibility for the budget and financial management of the University.
- Management Accounting – functions include consolidation of budget forecasts, monitoring and reporting on financial performance, preparation of YTD Management Reports for various Board committees and the Executive, budget development, client financial and accounting support, development of budget inputs, production of financial reports, financial policy development, implementation and advice.
- Financial Systems – functions include financial systems implementation, maintenance, upgrade and support, Oracle Chart of Accounts, Corporate Credit Card, IPay internet payment.
- Financial Accounting – functions include accounts payable and receivable, general ledger, taxation (including GST and FBT), Insurance and fixed asset management.
- Treasury - responsible for cash flow management, foreign currency requirements, external reporting and assists in the optimal management of the University's financial assets and liabilities.
Information Technology and Digital Services
Information Technology and Digital Services (ITDS) at Western Sydney University is a vital enabler of every aspect of our University's objectives and operations. We are a trusted adviser, broker and aggregator of IT services and partner with the University community to continually deliver innovation in education, research, administration and engagement. At all times we hold the interests of the University as our primary motivation.
ITDS at the University operates across all campuses. We provide the underpinning communications infrastructure (networks, telephones and wireless) which connect end users to each other, to University academic and business systems and to the Internet.
ITDS maintain a proactive awareness of changing technologies, environments and the needs of the University. We design robust ITDS solutions that meet the University's expectations, by taking a strategic approach that considers the needs of multiple stakeholders.
You can log issues, request services, chat with the IT Service Desk, browse the knowledge base, and much more at the MyIT Portal, a one stop shop for all your IT service and support needs.
For more information, visit the ITDS website.
Office of Estate and Commercial
The Office of Estate and Commercial (OEC) facilitates a strategic approach to planning, development and ongoing maintenance of the University's built infrastructure, properties and commercial activities. Working in partnership with all areas of the University community, the directorate ensures the strategic development and maintenance of the network of campuses and property estate to support the University's learning, teaching and research activities and preserves and enhances the unique aesthetics of the campuses. The directorate manages the sustainability agenda in line with the University’s vision, and maintains a safe and healthy environment for those that use our campuses.
The directorate comprises of the following teams:
- Estate Master Planning and Strategy
- Infrastructure Services
- Commercial Development, Services and Governance
- Environmental Sustainability
Project Management Office
The Project Management Office (PMO) is a single, central support structure designed to provide assistance to change related projects across the University. The PMO provides a variety of support to either individual projects, or a series of projects (a program), across the organisation allowing for the successful execution and implementation of projects.
For more information, visit the PMO webpage.
Strategic Procurement and Services
The overall objective of the University's Procurement Policy is to ensure that goods and services are obtained expeditiously and economically, that operational requirements are satisfied and that legislative requirements are met.
The procurement procedures have been developed to meet the following criteria:
- Accountability of the University
- Ensuring accountability of participating officers for their decisions and actions
- Equity for all parties concerned
- Value for money
For more information, visit the Strategic Procurement and Services webpage.