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Student ID cards

How do I get my student ID card?


New commencing students

If you need a brand new Student ID Card, you can apply online in a three step process shown below to allow us to issue your card. Please ensure your Postal Address recorded in MySR is correct as we will be posting your card.

Step 1 Apply Online. Step 2 we print your card. Step 3 receive your card in the post

To start your application, please click on the button below:

Online ID Request button

Please see below for suitable identity documentation and photo guidelines.

Expired Cards

If your student card has expired or is expiring within 30 days, you can request a free replacement online via the button below:

replacement student id form

Lost or Stolen Cards

To apply for a replacement ID Card, you need to use the ‘Student ID Card Enquiry’ form available in WesternNow.

You need to pay for your Replacement ID through OneStop prior to submitting the WesternNow form. When submitting your WesternNow application, please complete the following steps:

1.       Enter your OneStop Receipt number and confirm your postal address as it’s listed in MySR in the ‘Enquiry Description’ box,

2.       Attach a copy of valid Photo Identification so we can verify your identity.

Examples of acceptable Photo Identification for Student ID Card requests is listed below.

If these steps are not followed, it will delay the processing of your application. I encourage you to monitor your emails for updates related to your request.

Once you have received confirmation your application is successful, your Student ID Card will be posted to your nominated postal address recorded in MySR.

List of Acceptable Supporting Documentation for ID Card Requests

When applying for a new or replacement ID card, you must supply one form of photo ID from the list below.

Acceptable Documents
(must contain name, photo, and date of birth)
Passport
Driver Licence  or other Licence (issued by  an Australian  State or Territory)
Photo Card (issued by an Australian State or Territory)

School, TAFE, or Tertiary ID (from an Australian institution and must contain your full legal name including any middle names)

 

Updating your Personal Details

If your name on your student records do not match your name in the acceptable supporting document provided, you will need to apply for a Change of Personal Details.

More information on how to update your personal details can be found here.

Student ID photo guidelines

Here are a few guidelines to ensure we approve your photo when applying online:

  • Plain, light-coloured background
  • Head centred with a clear gap around the sides of the head, including hair
  • Head straight to camera, eyes open, face not tilted to any other direction
  • Eyes must show clearly through glasses - no reflections
  • Must be a recent photo, no less than six months old
  • Religious head coverings are acceptable, provided they do not cover your face

Photo examples

Acceptable

Unacceptable

Why do I need a student ID card?

  • Identification at Western Sydney campuses
    If a University staff member asks to see your card you must present it.
  • Identification at exams
    You must take your card to all exams.
  • Accessing the University Library
    Present your card when borrowing and if requested by staff when using Library facilities.
  • Printing and photocopying
    Use your student card for all your printing and photocopying.
  • Accessing secure areas (if required)  Student cards enable access to approved secure areas of the University (if required), such as 24-hour computer labs.
  • Identification on Placement Students attending placement must carry their Student ID at all times and display when/where required.
  • Identification at NSW Health Compliance Students must present their Student ID at NSW Health compliance appointments.

Student ID card privacy statement

To enable the University to issue your student card, you are required to provide personal information including your name, student identification number, email address and a photograph of yourself. The University collects, stores, uses and discloses personal information in accordance with the Privacy and Personal Information Protection Act 1998 (NSW), as detailed in the University's Privacy Policy and Privacy Management Plan.

The University staff involved in authenticating your identity and issuing your card, as well as those people responsible for auditing, monitoring and maintenance of the database, will have access to the information you provide.

The information you provide as part of the issue of your student card will be stored in a secure database. It remains confidential at all times and will be destroyed securely. Please note that the photograph you provide will be destroyed within 90 days of the upload.

The provision of the information is voluntary. However, if you don’t provide any updated contact information the University may be unable to provide you with a student card through this online portal and you’ll need to make enquires with Student Central about alternatives available to you. The University relies on the accuracy of the information provided by you and is not responsible or liable for any errors arising out of inaccurate information provided by you.

To find out more about privacy and your rights to your personal information at the University, please visit https://www.westernsydney.edu.au/footer/privacy.

Related links

Need more information?

For more information please contact the Student Infoline on 1300 668 370 (Monday – Friday, 9am-5pm) or
studentcentral@westernsydney.edu.au