Staff SSAF funding proposal online form

Please consider the following criteria in submitting your proposal:

  • Your proposal must be based on evidence, good practice elsewhere (like at other universities) and the Western Sydney strategic directions (opens in a new window)
  • It must consider a fair spread of services and facilities on each campus, taking into account current services, quality, and numbers of students or types of students needing that service
  • It must be based on the principle of the most good for the most number of students.

Your proposal must also address one or more of the services and amenities listed under the allowable uses of SSAF funds (opens in a new window), supported by the Higher Education Legislation Amendment (Student Services and Amenities) Bill 2010.

After you submit your proposal it will go to the 'Nominated sponsor' you enter below for endorsement. After this endorsement is received, your proposal will be assessed by the Student Services and Amenities Fee (SSAF) Working Party.

The closing date for proposals is Friday, 20 Spetmeber 2019.

You can find more information about how to fill out this form on the SSAF proposal page under Tips (opens in a new window). If you require assistance with this form please contact

Staff SSAF funding proposal online form
*Project Name:
*Staff number:
*Telephone number
*Email address:
*Responsible School or Division:
*Nominated sponsor (e.g. DVC; PVC; Executive Director; Director; Dean):
PLEASE NOTE: As a proposer you cannot also be the sponsor. Your proposal will go to your nominated sponsor for endorsement before it is forwarded to the SSAF Working Party for consideration.
*Nominated sponsor email address:

*1. Proposal Overview
(Provide an outline of the proposal - what is the aim of this project, why it needs to be done in terms of intended benefits, how will the project be undertaken in terms of scope, where will it be undertaken i.e. specific or all campuses, who are the stakeholders involved, when will it be implemented, including the key milestones of the project). (maximum 500 words)

*2. Select which of the services and amenities listed in the 'Higher Education Legislation Amendment (Student Services and Amenities) Bill 2010' applies most to your project:

*3. Discuss how your proposal addresses the service or amenity you selected above and how this will benefit students. You can also reference the Securing Success Strategy (opens in a new window).
(maximum 500 words)

*4. What evidence do you have to support your application for funding?
Please attach any supporting documents e.g. data and information which support the initiative – research, national benchmark, collaborations, outcome of pilot projects, etc (maximum 500 words)

Attach supporting document:

*5. Are you aware of anyone else within the university or education sector that had or has a similar project undertaking? If yes, is there an opportunity for collaboration in order to successfully accomplish this project in a more strategic and cost effective manner?
(maximum 500 words)

*6. What are the intended impact and outcomes (which are stated in terms of KPIs – Key Performance Indicators) for this project? Please also advise how the KPIs would be measured to provide evidence of outcomes e.g. survey, admin data, etc.?
The KPIs needs to be SMART i.e. Specific, Measurable, Achievable, Realistic and Timely (maximum 100 words)

*7. Estimate the expected financial costs and benefits of the proposal.

You must attach a proposed budget including estimates on staffing, equipment, infrastructure and other costs by completing and attaching the financial breakdown [XLS, 26KB] (opens in a new window) spreadsheet.

Please also provide any other supporting documents (such as quotes).

(Note: Multiple year funding proposals will be considered along with other applications. Consideration must also be given to the adequate provision of funds to support new initiatives in subsequent years).

Indicate a bottom line budget figure into the text box below. (maximum 100 characters)

Attach supporting document:

*8. Does this project require ongoing funding beyond the project completion date to sustain the initiative for the short (1-3 years) or medium term (1-5 years) (e.g. maintenance, IT related cost, staffing cost, etc.)? If the answer is Yes, how will it be funded and who will be responsible for ongoing funding?

*9. What is the project timeframe i.e. how many weeks or months for it to be completed?

*10. Does this project require a system or software? If Yes, is this system or software currently in use within the University and supported by ITDS?

*11. Briefly outline any potential risks for this project and the risk mitigation strategies
(Please refer to the Risk Identification sheet [PDF, 17KB] (opens in a new window)) (maximum 500 words)
*12. I understand that Project Interim Report(s) will be required, should the proposal be approved by the SSAF Working Party. The frequency of the progress reports will be determined by the SSAF Working Party. Upon completion of the project, a Project Final Report will be required to provide an overall report on the outcome of the project.
13. Are there any further documents you would like to attach to support your proposal?