SSAF funding proposal


Did you know that since 2013 SSAF funds have been used to introduce, amongst many other initiatives, student social learning spaces on every campus? SSAF funding proposals are your opportunity to have a say on how 2020 SSAF funds are spent.

Western Sydney University students and staff now have the opportunity to be directly involved in how 2019 SSAF funding is spent by bidding for a portion of the SSAF funding via an online funding proposal.

Proposals open on Monday 19 August 2019 and close on Friday 20 September 2019.

If you have any questions about the funding proposal, email SSAFpriorities@westernsydney.edu.au or contact your Student Representative Council (SRC) representative or Campus Life Assistant. Contact details for the SRC are on the Student Representation and Participation at Western Sydney University webpage.

Contact information for Campus Life Assistants can be found on the Campus Life website.

Tips for completing the SSAF funding proposal online form

SSAF proposal overview

This is your opportunity to get people interested in your proposal. You should attempt to include the following details:

  • The background – What motivated you to develop this application? What examples can you provide? What 'need' will be addressed by approving this proposal? How have you identified this 'need'?
  • The proposal – Briefly outline what you want to achieve. Include the best time of year to schedule your project and reasons for these dates.
  • The benefits – What do you see as the positive outcomes of the project? Do you have any evidence to support your conclusions? Are there other universities or areas of Western Sydney University that are benefiting from similar projects? How will your project/proposal positively impact students and will this impact be short term, long term or both?

Make sure your points are easy to understand, explain technical jargon and make your writing clear and concise.

Allowable services and amenities

There are nineteen (19) service and amenity categories that the Commonwealth Government has agreed SSAF funds can be spent on. Select the category that most applies to your proposal. If your proposal doesn't apply to a category, it will not be considered.

For a full list of the service and amenities that SSAF funds can be used towards, please visit the allowable uses of SSAF webpage.

How your proposal applies to the service or amenity and its benefit

The University will report to the Government on expended SSAF funds, so it is important that you justify how your proposal applies to the acceptable uses of SSAF funds and how it will benefit students. You can also reference the Western Sydney University 'Securing Success'.

The intended outcomes of the proposal?

What do you hope to achieve if your proposal is approved? What are the goals? Are they measurable, attainable and timely? How many students will benefit?

Your goals should reference the assessment criteria, how your proposal is:

  • Based on evidence, good practice elsewhere (like at other universities or in the sector) and Western Sydney University strategic directions
  • Considerate of a fair spread of services and facilities on each campus, taking into account current services, quality and numbers of students or types of students needing that service
  • Based on the principle of the most good for the most number of students.

Evidence to show the project was successful?

If you are a student and your proposal is successful, it will be assigned to the relevant unit of the University to complete. At this point evaluation strategies will be discussed; therefore, this question is not included in the student funding proposal.

If you are a staff member, you will need to consider evaluation strategies for your proposal. If your proposal is successful, you will be required to provide progress reports based around these evaluation strategies.

In your reporting you will need to be able to demonstrate:

  • how many students have been positively affected by the introduction of the project
  • how have these students benefited?
  • what the outcome was, how have behaviours changed?

Evidence to support your application for funding?

Do you have evidence that your proposal addresses a 'need' at Western Sydney University? Have other universities or institutions successfully implemented a service or project similar to the one you are proposing? Do you have evidence of this?

Intended impact and outcomes (Key Performance Indicators or KPIs)

If you are a student, you are not expected to identify the Key Performance Indicators of your proposal; therefore, this question is not included in the student funding proposal form. Should your proposal be supported, the area of the University responsible for implementation will develop the KPIs.

If you are a staff member you will need to provide details of measurable KPIs as well as how you intend to measure outcomes (e.g. surveys/data etc).

The expected financial costs and benefits of the proposal

If you are a student you are not expected to evaluate the costs associated with your proposal; therefore, this question is not included in the student funding proposal form. The SRC will complete this section when they evaluate your application.

If you are a staff member you will need to provide the expected financial costs of your proposal. You can complete and attach a financial breakdown [DOC, 12KB] (opens in a new window). Please also attach any quotes you have for services or products that will be required by your project.

Questions about future plans

If you are a student, you are not expected to consider future plans in detail; these questions are not included in the student funding proposal form.

If you are a staff member, you will need to consider ongoing funding sources and who will be responsible for provision (including sourcing) of the future funding pool. You will also need to consider aspects of the proposal such as timeframe and system requirements.

Any potential risks for the University in undertaking this proposal?

If you are a student you are not expected to evaluate potential risks associated with your proposal; therefore, this question is not included in the student funding proposal. The SRC will complete this section when they evaluate your application.

If you are a staff member you will need to use the Risk Identification sheet [PDF, 17KB] (opens in a new window) to identify which risk category is applicable to your proposal. Please provide a description of the type of risk the University could face and what risk or damage the proposal could cause the University, its students or staff.

SSAF funding proposal FAQ's

Why is the staff proposal different to the student proposal?

The staff proposal is more complicated in that staff are required to address the risks associated with their proposal, determine the financial costs of their proposal, consider future impacts of the proposal/project and develop an outcomes based evaluation process.

Students are not expected to provide this level of detail. The student proposal gives students an opportunity to put forward their ideas in a simple, time efficient manner. The SRC Evaluation Group will evaluate the idea and prepare the risk assessment, financial cost statement and develop evaluation strategies. Once the original student idea has been endorsed and developed by the SRC Evaluation Group (so it includes all elements of the staff proposal), it will be assessed by the SSAF Working Party (which is made up of student and staff representatives). If you would like to submit information about risk, finances or evaluation strategies to your student SSAF funding proposal, please attach it at question 6.

How will the funding proposals be assessed?

Student and staff SSAF funding proposals will be assessed on how they are:

  • Based on evidence, good practice elsewhere (like at other universities or in the sector) and Western Sydney University strategic directions
  • Considerate of a fair spread of services and facilities on each campus, taking into account current services, quality and numbers of students or types of students needing that service
  • Based on the principle of the most good for the most number of students.

Who will assess my proposal?

Student proposals will first be assessed by the SRC Evaluation Group which is comprised members from each Student Campus Council. The SRC Evaluation Group will provide budget and risk assessment details for the proposals they endorse and will submit their recommendations to the SSAF Working Party for consideration.

Clubs proposals will be managed separately by Student Representation and Participation team. If you have an idea for your club, please make contact with your Campus Life Assistant (CLA) or the Student Clubs & Councils Officer in the first instance.

Staff proposals will first go to the nominated sponsor for endorsement. The nominated sponsor is required to evaluate the proposal and forward their response to the SSAF Working Party by emailing SSAFpriorities@westernsydney.edu.au.

After this first stage of review, the SSAF Working Party will then evaluate and prioritise student and staff bids, taking into consideration funding availability and subsequent bid processes.

How will I find out the outcome of my proposal?

The Student Experience Office will notify proposers regarding the outcome of their bids in November/December.

I am a student; if my proposal is successful will I have to complete the project?

No, if your proposal is successful the relevant Western Sydney University unit will be given the project to complete.