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Important exam information
Your responsibilities at exam time
At exam time you must ensure you:
- Know where your exam is
- Are on time for your exam
- Present a valid Western Sydney University Student ID Card at the exam
- Check your student email account and personal exam timetable (opens in a new window) regularly in the lead up to and during the exams
- Contact the Examinations Team at email@example.com or (02) 4736 0600 if you believe you have exams and have not received advice of this within four weeks of the start of the examination period
- Comply with all exam conditions and directions by exam supervisors
Exam timetable changes
While your exam timetable will generally remain the same, sometimes there are events that mean exam times and locations have to be changed.
Make sure that you are checking your current exam timetable regularly in the lead up to and the day of the exams as times and locations may change. You can access your exam timetable at https://exams.westernsydney.edu.au/timetable/personal.php
Don't save or cache a screenshot of your exam timetable as you may not have the most up to date version.
You should also check your email account to receive information about possible disruptions to exams in the lead up to, and during, the exam period.
What time do exams start?
Most exams start at 09.30am, 2.00pm and 5.30pm*.
Check your exam timetable carefully as some exams may be scheduled at a different time or on campuses where the unit is not studied.
It is your responsibility to ensure that you are present at exams at the correct time and place. No additional time will be granted for time lost due to late arrival. The University will not provide special consideration in cases where the student has misread or misunderstood the examination timetable.
*Students with Academic Integration Plans and Practicum exams may have other starting times.
Where can I find my exam timetable?
You can view your personal exam timetable at https://exams.westernsydney.edu.au/timetable/personal.php.
Exam timetables are generally released in the weeks leading up to exams. We will send you an email when the exam timetable is released but you can check for upcoming exam dates on the student dates page.
We do not give verbal advice of your exam timetable by phone or at Student Central.
Make sure that you are checking your exam timetable regularly in the lead up to and the day of the exams as times and locations may change.
Don't save or cache a screenshot of your exam timetable as you may not have the most up to date version.
We do not give special consideration where you have misread or misunderstood the exam timetable and you may not be able to sit your exam at another time.
What if I go to the wrong campus by accident?
Unfortunately we won't be able to accommodate you if you don't follow your personalised exam timetable. If you are not on the exam attendance list, you will be directed to Student Central where you can check your exam timetable using the available computers. If you miss your exam because you went to the wrong exam venue, you will not be permitted to sit an alternative exam and you may fail your unit.
Online and external exams
If you are enrolled in units externally or through Western Sydney University Online that have a final exam, you should review your personal exam timetable. If you are off campus you should also check your student email account for important exam and venue information.
It's important you keep your address up to date in MySR. If you are sitting your exam externally you must advise any changes to your address that occurs after the HECS census date directly to the Examinations Team.
If you cannot attend your exam venue, you must advise the Examinations Team who will try to provide alternative arrangements where possible. If you fail to advise the Examinations Team you may fail the unit or may have to sit a deferred examination. Contact the Examinations Team at firstname.lastname@example.org or (02) 4736 0600.
Exam attendance - Online and external students
Western Sydney University Online Exams: All units will have a variety of online assessment items, including short quizzes, contribution to online forums as well as essays and project reports which will be submitted online. Some units, mainly those in the undergraduate program, could have final exams which will require you to attend an examination centre close to your home. The University is currently investigating offering online examinations.
Students who live within 200Km of a Western Sydney University campus, must attend the exams on campus.
If you live further than 200Km away from a Western Sydney University campus, other exam arrangements will be made for you.
Do I need my student ID card?
You must present your valid Western Sydney University student ID card for entry to the exam venue. You will not be allowed to enter the exam venue without your valid Western Sydney University student ID card. If your Western Sydney University Student ID card has expired, you must go to Student Central to obtain a valid Western Sydney University student ID card. Replacement of an expired card does not incur a fee.
To obtain your temporary ID card, you must pay a fee of $16.00 and produce photo ID (e.g. driver license) so Student Central can confirm your identity and enrolment. Student Central do not accept payments, so an encumbrance will be placed on your record that will be removed once payment (via Onestop) is made. Please note a temporary ID card is only valid for the date of issue.
You must leave your student ID card displayed on your desk for the duration of the exam.
What can I take into the exam venue?
You can take the following items into your exam venue:
- Your own equipment and writing instruments such as pens, pencils, rulers and erasers. They will not be supplied. Writing materials should be contained only in a clear plastic bag or clear pencil case.
- Other materials as specified on your exam paper. You can contact your Unit Coordinator for details of what materials will be specified on the exam paper. Please remember that if you bring anything that is not listed on the exam paper, it will be taken off you until the completion of your exam.
- Purses or wallets. These items must be placed in your bag or placed on your desk visible to the exam supervisor at all times.
- Mobile phones and similar communication devices. Mobiles and communication devices must be switched off including all alarms and message alerts and placed face up on your desk visible to the exam supervisor at all times.
If you breach this requirement you may be fined $150 and an encumbrance will be placed on your record. Breaches of this rule may also be dealt with under the Student Misconduct Rule or the Misconduct - Student Academic Misconduct Rule, depending on when the incident occurred.
- Water in a clear container. You may not bring food unless it is specified in your Academic Integration Plan.
Please note bags will be stored in the exam venue as directed by the Exam Supervisors. Where there is no space available for bags within the exam venue, you will be directed to leave your bags outside the exam venue. In these instances Western Sydney University takes no responsibility for items left outside the exam venue. There are lockers located on each campus that are free for students to use – just swipe your student ID card.
Caps and hats including motorcycle and bicycle helmets cannot be worn into the exam. All items must be left in your bag or as directed by the exam supervisor.
If you have any special requirements you think that may breach these exam rules, you must contact the Examinations Team prior to the exam period for written permission.
Where can I leave my bag?
Bags will be stored in each exam venue as directed by the exam supervisors. If no space is available in the exam venue, you will be asked to leave your bag outside. If this is the case, it is important to note that Western Sydney University takes no responsibility for items left outside exam venues. There are lockers located on each campus that are free for students to use – just swipe your student ID card.
What can't I take into the exam venue?
You can't take the following items into your exam venue:
1. Textbooks or other reference material unless specified on the exam paper. You should speak to your Unit Coordinator to clarify permitted items for exams.
2. Rough working paper or notes of any kind including those written on rulers, erasers and calculator covers. 'Rough' work should be done on the reverse side of pages of the answer booklet.
3. Multi-media devices.
4. Mobile phones or similar communication devices that are concealed, and / or found to be switched on in the examination venue.
5. Caps and hats including motorcycle and bicycle helmets cannot be worn into the exam. All items must be left in your bag or as directed by the exam supervisor.
Please note there will be an announcement at the beginning of each examination about unauthorised items, and you may surrender these items at that time without penalty.
What happens if my mobile phone or other communication device is confiscated?
If your mobile phone or other communication device is confiscated it will be returned to you on presentation of your Student ID at the end of the exam.
A report will be completed by the Exam Supervisor and if the breach is mobile phone or communication device related you will be sent a fine. The Examinations Team Coordinator will also consider whether further action will be taken under the Student Misconduct Rule (opens in a new window).
Arriving and starting my exam
You should arrive at the exam venue at least 20 minutes before the start of your exam. If you arrive more than 30 minutes after the beginning of your exam, you will not be allowed into the exam venue.
You must comply with all directions given by the exam supervisor. This includes not speaking or communicating with another student.
Behaviour which disrupts an exam may result in your removal from the exam.
You are required to sit in the seat allocated to you by the exam supervisor.
All exams include reading time in the total time allowed. No separate reading time will be allocated.
Reading the exam paper before you start answering questions allows you to:
- compose yourself
- read the examination paper
- plan your answers
You should read the instructions and questions carefully before you begin writing.
You are allowed to begin writing straight away if you wish.
When can I leave the exam venue?
You will not be permitted to leave an exam venue during the first 30 minutes of writing time or the last 10 minutes unless there are exceptional circumstances.
Exam papers and answer booklets must not be removed from the exam venue.
Should misconduct or irregular practices be suspected by the exam supervisor an Alleged Academic Misconduct statement will be lodged. The incident may then be dealt with under the provisions of the Student Misconduct Rule (opens in a new window).
What do I do if I cannot attend my exam?
If you are unable to attend a final exam due to a serious illness, misadventure or other exceptional circumstance beyond your control you can apply for a deferred exam.
For more information about deferred exams please read the Western Sydney University Examination policy and Western Sydney University Special Consideration policy. Access to a deferred exam is a privilege and not an automatic right.